The Ugandan Jobline

• Keep
  proper records of the all office files.
• The
  jobholder will keep all office information secretive as required of a
  secretary.
• Prioritizing
  director’s incoming workloads and handling all correspondences.
• Organizing
  travels and making bookings of hotel, transport, air tickets of any staff
  traveling out or any visitor received by the Organisation.
• The
  incumbent will draft, type, fax or email correspondence to their
  desired destinations especially of the liptis nutrition team and for the
  company at large.
• The
  Secretary will also be responsible for the office equipment such as the
  telephone, fax machine, copier, computers, scanners and typewriters and
  ensure that they are strictly used on official basis only.
• Coordinate
  sponsorship of students and charity work with HRM/Admin and
  chairman/managing director.
• Maintaining
  technical knowledge by attending educational workshops and by reading
  secretarial publications.
• Providing
  historical references using the filing system whenever any history asked
  to be presented for official use.
• Ensure
  that the post office box is checked on a weekly basis for mails or any
  communication.
• Act
  as the In-charge for office stationery, make LPOs and present them
  to the Chairman/ Managing Director’s or the Director’s office for
  approval.
• Carry
  out all company filing as assigned to you by management.
• Maintain
  stationary supplies and verifying what goes out and comes in the
  stationary.
• Keep
  proper records of all company documents especially those assigned to you
  by you line manager.
• Arrange
  incoming and outgoing appointments of directors or managers and taking
  messages on behalf of the Organisation.
• Regularly
  monitor, maintain and keep track of all service providers’ files
  such as telephone service provider, internet service providers etc.
• Perform
  any other duties assigned to you by management.

• The ideal candidate for the Goodman Secretary
  job must hold a diploma/degree from any recognized university preferably
  degree in Secretarial studies, Administrative studies.
• One year of relevant administrative experience.
• Very quick at learning and delivering g
  reports in time.
• Possess excellent communication skills.
• Able to work independently as well as in a
  team.
• Computer literacy skills i.e. proficiency
  in MS Office, power point.
• High level of integrity.
• Very good at all secretarial work.
• Age: Below 30 years

For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs