Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: FSN-11 (Ugshs 137,483,245 to 202,072,484 p.a. Inclusive of allowances)
Vacancy Announcement Number: 2016-81
About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda. The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
· United States Agency for International Development (USAID)
· Centers for Disease Control (CDC)
· Peace Corps
Job Summary: The Project Management Specialist-Orphans & Vulnerable Children (OVC) will offer technical and professional leadership to plan, implement, monitor and oversee selected activities related to orphans and vulnerable children and youth at USAID/Uganda.
Key Duties and Responsibilities:
Program Management – 60% The Specialist manages all activities related to OVC in USAID cooperative agreements and contracts. Key program management activities for the OVC Specialistare those included in the AOR/COR Designation letter and include:
1. Program Planning:
- Provide sound technical advice that will strengthen USG program policy in OVC, based on an in-depth knowledge of household economic strengthening, social protection, families, and communities that care for OVC. Requires close collaboration and coordination with the HIV, Health, Education, Agriculture and economic strengthening portfolios.
- Develop, in collaboration with office and Mission staff the strategic direction for the OVC portfolio within the Mission priorities including goals, and objectives for long-range implementation of programs.
- Provide planning expertise in delineating program focus and developing program orientation within PEPFAR guidance and in coordination with HIV team.
- Exercise good judgment and discretion in resolving program-related issues and conflicts.
- Collaborate with the USAID Community-Based programs to coordinate programs based in the same communities.
2. Technical Oversight:
- Actively contribute to annual PEPFAR Country Operational Plan (COP) preparation and reporting.
- Offer technical advice during USG discussions on improving OVC programs.
- Provide overall technical guidance and leadership, emphasizing evidence-based best practices.
- Offer technical advice to implementing partners in the role of AOR/COR
- Carry out and analyze program evaluations to redefine concepts and criteria for new and expanding programs.
3. Project Management:
- Provide continuity to current programs and instruction and guidance for the start up of new activities.
- Participate in Mission review of technical proposals in the area of OVC by potential grantees, to ensure that proposals are technically sound, realistic, and meet the needs of OVC and communities.
- Prepare required authorization documents for signature of the responsible Mission official, and track disbursements to program partners.
- Carry out all AOR/COR duties
- Prepare and amend USAID documentation, including MAARDS, Action Memoranda, scopes of work, and budgets for assigned activities in a timely and efficient manner and consistent with USAID regulations and policies.
4. Monitoring, Evaluation and Reporting:
- Support partners in reporting all essential services provided to OVC according to Office of Global AIDS Coordination (OGAC) and USAID reporting guidelines.
- Supervise the maintenance of project records and the preparation of periodic reports of activity status.
- Evaluate the performance of IP organizations involved in OVC activities.
- Conduct periodic field visits to identify and assess the quality of services and the impact of program inputs, and to ensure regular communication with IPs and counterparts at all levels.
- Monitor activity progress, implementation quality, and adherence to budgets.
- Monitor program resources allocated to OVC activities to ensure that they are being used effectively to implement their respective programs.
- Report implementation obstacles to the Community-Based Care Specialist and other relevant OVC
- Team members, and make appropriate recommendations to resolve them.
Coordination with USG and Key Stakeholders – 30%
- Build and maintain regular contact with Ministry officials, in order to enhance appropriate policy development and guidance documents for OVC service providers.
- Maintain close contact with relevant district and local governmental officials, particularly in focal areas.
- Actively participate in the coordination between USAID, PEPFAR, Interagency, other USG implementers, and key stakeholders involved in improving OVC services in Uganda, such as the Department of Labor.
- Maintain regular contact with professional counterparts at the national level.
- Encourage coordination and collaboration between USAID-funded programs for OVC for enhanced service provision, and implement a central data-base for OVC for easier record keeping and retrieval of data for reporting.
- Represent the interests of USAID program objectives, using both diplomacy and technical clarity in discussions related to program concerns and issues.
- Arrange for and utilize out-side technical assistance to further enhance implementation of program activities.
Other Duties – 10% The Specialist adjust assigned duties and responsibilities as the OVC and USG HIV/AIDS program develops, and as guidance and requirements evolve under PEPFAR or subsequent initiatives. Other duties will also include:
- Organizing site visits and preparation of orientation documents as required.
- Preparing reports for the Mission for internal and external distribution.
- Attending appropriate USAID-sponsored training.
- Performs any other duties as assigned or required.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- The ideal candidate for the US Embassy Project Management Specialist-Orphans & Vulnerable Children (OVC) job placement should hold a Bachelor’s Degree in Child Development, Social Work, International Development, Community Development, or the equivalent in a job-related field is required. An advanced Degree in one of the above fields is desirable.
- A minimum of seven years of progressively responsible professional experience in community-based service provision, with an emphasis on Household Economic Strengthening, Child Development or Social Protection, OVC service provision (including HIV care and treatment), which includes at least six years of planning, developing, managing, and evaluating OVC programs and community activities with donor organizations, host-country organizations, and/or non-governmental organizations; and, analyzing program data and presenting findings in written or oral form.
- Strong knowledge of OVC activities in Uganda and in other sub-Saharan African countries, including lessons learned that are applicable to Uganda;
- Broad knowledge and understanding of the social, economic and cultural determinants and implications of the HIV epidemic on children in Uganda.
- Expert knowledge of OVC policies of the MMAS, including OVC Action Plans;
- Broad knowledge and understanding of other donor involvement in OVC support programs; understanding of community-based care activities and household economic strengthening as carried out in Uganda; and, knowledge of US government and PEPFAR policies, regulations, procedures, and documentation.
- In-depth knowledge of social protection systems strengthening and service delivery is a must.
- Technical expertise in OVC support programs; ability to develop and maintain effective working-level and management-level contacts within OVC activities in government and NGOs;
- Ability to work effectively with team and interagency environments, and to train, mentor, and coordinate well with others; ability to interpret regulatory directives and related guidance;
- Excellent computer skills, including Word, Excel, database software, E-mail, and the internet;
- Excellent management skills, including financial management administrative, and monitoring skills used to track the performance of implementing partners and activities;
- Proven ability to present information, analyses, and recommendations in clear written and oral formats; and, the ability to travel to provinces and within districts.
- Language Proficiency: Level IV (fluent) English language proficiency, speaking and writing, is required.
How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
- Download a completed and signed Universal Application for Employment as a Locally Employed Staff, Download it Here
- Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.).
Submit Application To:
Human Resources Office
By email at KampalaHR@state.gov
NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.
Deadline: 28th August, 2016
The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
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