Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: FSN-12 (Ugshs 191,547,014to 282,336,746 p.a Inclusive of allowances)
Vacancy Announcement Number: 2016-80
About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda. The United States has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
· United States Agency for International Development (USAID)
· Centers for Disease Control (CDC)
· Peace Corps
Job Summary: The Program Management Specialist- (Deputy HIV/AIDS Team Leader) will work closely with these units on cross-cutting issues and projects such as developing health systems, strengthening laboratories, integrated service delivery, and private sector initiatives. The incumbent provides primary support to the HSS Team Leader in in directing and guiding the strategic, programmatic, technical, and financial directions of this technically complex and challenging portfolio, as well as some project. The incumbent will also collaborate closely with other team leaders and management positions within the mission during the implementation of the country Development Cooperation Strategy (CDCS) 2.0. The incumbent of this positions services as a Senior Officer and Deputy of the HSS Team within USAID/Uganda Development Objective 3: Improved Human Capacity/Investing in People (DO3). The Health Systems Strengthening (HSS) Team consists of one USDH PHN Officer, two expatriate staff (two TCNs), six foreign service nationals, five of which are technical staff. The incumbent will work closely with these units on cross-cutting issues and projects such as developing health systems, strengthening laboratories, integrated service delivery, and private sector initiatives. The HH Office is headed by a US Foreign Service Officer who reports directly to the Mission Director. Managing a budget of over US$200 million in fiscal year 2015 (FY15), the Health Systems Strengthening Division has a significant portfolio in the Mission. The incumbent provides primary support to the HSS Team Leader in in directing and guiding the strategic, programmatic, technical, and financial directions of this technically complex and challenging portfolio, as well as some project. The incumbent will also collaborate closely with other team leaders and management positions within the mission during the implementation of the country Development Cooperation Strategy (CDCS) 2.0. This position also serves as acting Team Leader during the absence of the HSS Team Leader; including attendance and participation in DO and Mission meetings. The incumbent must have broad technical experience in the areas of health mentioned above, and must demonstrate a comprehensive understanding of the Ugandan health sector, including decentralization and the Sector Wide approach (SWAp) in Uganda. The incumbent must have prior supervisory experience. This senior position ensures that the Mission has the necessary management and technical expertise to handle and successfully implement health programs and activities in USAID/Uganda’s portfolio.
Key Duties and Responsibilities:
1. Management and Supportive Supervision: 50% A key role of the Deputy position will be to provide day to day management of a subunit, including supervision of staff, within the HSS team.
- Supervise approximately three (3) technical and administrative staff; which includes development of work objectives, professional development and training plans, complete ad hoc and annual performance reviews.
- Coach and mentor all HSS team members, as needed, in effective project and financial management; work in collaboration with PPD, FMA and A&A to develop an orientation and training program for staff who have not yet received C/AOR training or need a refresher; ensure effective coordination and planning with supervisors of other HSS team members
- Develop and oversee project planning and monitoring schedule including work plans, quarterly and annual reports, meetings with C/AORs and other staff, integrated field visits.
- Undertake quarterly integrated support supervision with technical and other Mission staff i.e. FMO, A&A.
- Monitor the HSS budget; work in collaboration with the DO3 Financial Analyst to ensure that budgets are up to date; reprogramming is completed; budgetary changes are approved by HSS, DO Team Leaders and DO3 Office Director; ensure working group members are informed of minimum and maximum budget expectations for COP, MOPand OP planning; coordination with other teams for projects with multiple funding sources
- Provide technical support to HSS team members in reviewing, understanding and responding to quarterly accruals and pipeline analysis; ensuring that the HSS team is prepared and “on the same page” for Mission reviews.
Planning and Reporting:
- Facilitate team participation in the portfolio review process and products.
- Works with PPD to ensure that HSS staff are informed of new developments and are contributing to or participating as needed.
2. Strategic and Technical Guidance: 30%
- Work collaboratively with other health/HIV management teams.
- Provide leadership in USAID planning and review of HSS portfolio; refocusing, as needed, current and future priorities.
- The incumbent provides strategic direction and technical input to key USAID governmental and non-governmental partners on their strategies, work plans and monitoring and evaluation as it relates to HSS
- Support and facilitate technical staff to identify and employ technical resources in their day to day management.
- Facilitate and strengthen USAID’s collaborative contribution to the USG HSS portfolio and national response.
- Coordinate with USAID HSS Advisors for Donor and Community relations to ensure that activities are effectively integrated with other national initiatives such as the Global Fund
- Identify opportunities and strengthen existing opportunities for integration within the Health portfolio and across, other DOs including democracy and governance, conflict and economic strengthening.
- Provide leadership and act as HSS Team Leader in absence of the Team Leader
- Organize and help facilitate team building sessions and retreats.
- Actively participate in and contribute to Mission and team meetings as directed.
- Actively facilitate implementation of evaluations of program activities in coordination with M&E Advisor and Health management team.
3. Technical and Project Management: 20% The Deputy will maintain a small technical portfolio to ensure that s/he stays current with the HSS response in Uganda, including new directions and trends, as well as issues related to project management. In doing so, the Deputy is responsible for:
- Providing substantial input, based on technical and managerial experience, into the planning, design and oversight of USAID HSS activities at national, district and sub-district levels; planning and reporting process include but are not limited to PEPFAR Country Operational Plan, Mission Operational Plan and Malaria Operational Plan.
- Providing strategic direction and technical oversight to key USAID governmental and non-governmental partners to ensure that they develop strategies, work plans and targets that are aligned with USAID goals and objectives. He/she is responsible for undertaking sound project management and will serve as a role model for other HSS staff.
- Ensuring technical and programmatic synergy within USAID/Uganda supported HSS activities and between those of government and other development partners by facilitating exchange of technical information and identifying and fostering opportunities for partnership on technical and programmatic activities.
- Participating as a senior USAID/Uganda representative in national level technical, programmatic and policy meetings and consultations related to HSS with other donors, government officials and implementing partners.
- Drafting talking points, assisting with high level visits (e.g. Congressional, political appointees, senior representatives from USG), developing/updating briefing materials as it relates to the HSS team.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- The ideal candidate for the US Embassy Program Management Specialist- (Deputy HIV/AIDS Team Leader) career opportunity should hold a Masters’ Degree in field relevant to development assistance such as social sciences, social work, public health, organizational development, public or business administration, international development, law or medicine or related degree strongly required.
- At least five years’ experience in development assistance, or related work for USAID, other donor agencies, host government organizations or private sector institutions.
- A minimum of three years’ experience of progressively responsible, professional experience in the field of development.
- Broad knowledge of supporting a comprehensive approach to Health is required including strategic planning, monitoring and reporting in the areas of systems strengthening and service delivery.
- Broad knowledge and understanding of the concepts, principles, techniques and practices of the multisectoral response to HSS.
- Thorough knowledge of Uganda’s economical, political, social and cultural characteristics and the history of development assistance, in particular the response to HSS in Uganda, including current trends and directions (including health sector strategic planning, health financing, public accounting systems, SWAps, and decentralization).
- Thorough knowledge of Uganda’s development prospects, priorities and HSS resources.
- Management and supervisory experience, including human resource management.
- Broad knowledge and understanding of USAID’s business processes for acquisition and assistance including planning, formation and administration;
- Working knowledge of USAID and GOU/MOH monitoring and evaluation systems.
- Solid knowledge of USAID’s businesses processes preferred.
- Ability to establish and maintain effective working relationships within the USG Mission including USAID (Mission and Headquarters), State Department, the Centers for Disease Control and Prevention (CDC), The Department of Defense, the National Institutes of Health, and Peace Corps.
- Ability to establish and maintain effective working relationships with implementing partners, private sector partners, other donor partners, and both central and district level Government of Uganda counterparts.
- Strong Analytical ability to: a) analyze ongoing public health interventions to assess their efficacy and efficiency; and b) obtain, analyze, and evaluate data and prepare precise and accurate reports for other decision-makers.
- Multitask and exercise sound judgment and decision-making in a very fast paced, dynamic environment.
- Independently and effectively plan, organize, manage and evaluate important, responsible and complex projects for individual and team work.
- Consistently demonstrate excellent technical and project management skills to review and provide substantive feedback on documents including concept papers, proposals, program descriptions/scopes of work, annual submissions for various operational plan planning processes, oral and written feedback to implementing partners, and other technical and programmatic documents.
- Identify significant economic, political and social trends in the host country and assess their important and impact on USAID development assistance objectives and programs.
- Draft factual and interpretive reports covering complex subject-matter.
- Ability to work in and appreciate a culturally diverse office, and able to translate local customs and culture to American counterparts and senior staff as necessary.
- Work collaboratively, professionally, and positively with all other USAID staff to achieve team objectives.
- Excellent interpersonal skills, including diplomacy and tact, to work effectively with people at all levels, from senior officials to support staff, accepting divergent points of view, able to set forth new ideas, and able to help find consensus to achieve team goals.
- Ability to lead a team when necessary, allowing for two-way communication, bringing divergent views together to consensus, and exercising fair judgment and decision-making.
- Ability to positively appraise staff, write annual performance evaluations, and set mutually agreed-upon and achievable work objectives for staff that s/he supervises.
- Demonstrated ability to communicate effectively, both orally and in writing – and able to help others do the same.
- Excellent computer skills including Microsoft Office, web-based databases, and electronic filing, including the ability to help others, and the ability to learn new programs quickly is required to adequately perform in this position.
- Language Proficiency: Minimum of level 4 – fluent in English (written and oral) language. Knowledge of one or more Ugandan local languages preferred.
How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
· Download a completed and signed Universal Application for Employment as a Locally Employed Staff, Download it Here.
· Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.).
Submit Application To:
Human Resources Office
By email at KampalaHR@state.gov
NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.
Deadline: 28th August, 2016
The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
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