Job Title: Administrative Assistant
Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Duty Station: Entebbe, Uganda
Job Opening Number: RSCE/GJO/ESB/LL/001/07-2016
Reports to: Chief of Unit
Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.
Key Duties and Responsibilities: Within delegated authority, the Administrative Assistant will carry out the following duties:
- Acts as the Administrative Assistant in the Aviation Safety office.
- Provides administrative and semi-technical support to the Aviation Safety officers by obtaining background data, preparing reports and maintaining technical and administrative files.
- Responsible for notifying Aviation Safety staff when changes to directives relating to accidents, incidents, Operator performance, aircrew qualifications and experience are implemented to ensure the latest information is available to everyone.
- The jobholder researches, writes, and types non-technical and routine technical correspondence. Assists in composing complex technical correspondence.
- Maintains, reviews, and revises formal letters at the request of the aviation safety officers in accordance United Nations Aviation Safety manual guidelines and procedures.
- Maintain an online calendar of significant events and monitor deadlines for specific actions.
- The incumbent will prepare and submit operational reports and related statistical data.
- Prepares, reviews and distributes safety awareness and promotional material.
- Prepares, composes, drafts and publishes safety information and posters.
- Publish monthly aviation safety journals.
- Update and maintain database of all aircrew in Mission and share important safety information.
- Performs any other related duties as required.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) Administrative Assistant job opportunity should have completed a High School Diploma. Possession of a Diploma in computer science, graphics design or other relevant field is desirable.
- At least five years working experience is required.
- Two years’ experience in electronic publishing of promotional material and information is desirable.
- Knowledge of aviation technical terms and operations is desirable.
- Proven ability to assimilate and understand technical aviation terms;
- Ability to draft and publish Aviation Safety posters and magazines.
- A demonstrable capability to utilize electronic data processing equipment;
- Demonstrated ability to transcribe data in an accurate and speedy manner;
- Languages: Fluency in oral and written English is required.
- Professionalism: Good knowledge of all forms of publication activities; thorough knowledge of information management sysem requirements; ability to work independently in managing difficult situations; proven analytical and evaluative skills; shows pride in work and in achievements; observing deadlines and achieving results; and ability to remain calm in stressful situations.
- Teamwork: Work collaboratively with colleagues to achieve organizational goals; willingness to learn from others, ability to develop and maintain effective work relationships with supervisors and colleagues, shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Communication: Good interpersonal skills, speaks and writes clearly and effectively, listens to others, correctly interprets messages from others and responds appropriately, exhibits two way communication; and tailors language, tone, style and format to match audience and demonstrate openness in sharing information and keeping people informed.
NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts. Women are strongly encouraged to apply.
How to Apply:
All suitably qualified and interested Ugandan candidates should send their applications the following documents:
- The United Nations Personal History form (P-11), Download Here; This should be signed
- Proof of required academic certificates i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
- Latest performance evaluation reports / appraisals
The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (check beginning of this advert) and Job Title to: firstname.lastname@example.org
Deadline: 5th August 2016
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