The Ugandan Jobline

• Responsible for the daily coordination of
  Mercy Corps Kotido procurement and administrative activities;
• Ensure that Mercy Corps procurement policies
  and formats are properly used.
• Actively contribute to the overall program
  planning and implementation process.
• Assists program and support staff on creating
  clear and understandable purchase requests (PR) and other documentation;
• Collects quotations and bids from the market
  for PR-s as assigned by manager(s) – as per Mercy Corps standards and
  formats;
• Regularly interact with contractors, in
  coordination with the Programs and Operations departments of Kotido.
• Prepare the required documentation of
  supplies and transactions as to MC standards.
• In charge of the preparation of status
  reports on deliveries for Programs, office Management and recipient of
  supplies.
• Maintain thorough procurement files as
  outlined in the MC procurement policy;
• Maintain the filing of both hard copy and
  soft copy of the ongoing and complete Purchase Requests with all the
  supporting documents as required by the Mercy Corps Procurement Policy;
• Ensure the timely and well documented
  delivery of supplies to respective MC Uganda field offices in coordination
  with the field based logistics officers.
• Interacts with suppliers in the receiving and
  inspection of goods –Ensure GRNs are issued.
• Receive the goods as per the description on
  the purchase order/request. Inspects goods upon delivery and rejects
  inadequate, broken, lower quality and other items not meeting the
  requirements of the order;
• Carry out compliance checks in relation to
  Procurement manual and Donor requirement , (WT, segregation of duties,
  Referencing, AAM, Donor waivers, etc)
• In charge of processing payments for
  completed procurements ensuring acknowledgement in terms of GRNs,
  Completion Certificates and waybills
• Support in the PSA processes, and updating
  PSA database
• Work closely with requestors on in ensuring
  services and contracts are delivered according to agreed terms and
  condition
• Draw, check and update Service contract and
  contract, as well as update the respective databases periodically
• The Procurement officer will conduct
  himself/herself both professionally and personally in such a manner as to
  bring credit to Mercy Corps and to not jeopardize its humanitarian
  mission;
• Perform any other duties as may be assigned by the
  Operations manager, Deputy Country Director.

• The ideal candidate for the Mercy Corps Administration
  Officer job vacancy should preferably hold a Degree in Relevant Business
  Field
• A minimum of three years’ experience in
  Logistics and Procurement Management, NGO experience and asset management
  is an added advantage
• Microsoft Office computer skills especially
  in MS Excel and experience with using email.
• Proven ability to multi-task and process
  information into action as to not delay program activities.
• Broad knowledge and understanding of
  procurement ethics and donor compliance is essential.
• Excellent oral and written English skills,
• Proven ability to solve problems
  independently without supervision
• Conscientious with an excellent sense of
  judgment
• Ability to work simultaneously on multiple
  tasks and meet critical deadlines
• Willingness and ability to work effectively
  with a wide variety of people
• Proven ability to work as part of a team and
  coordinate with project personnel
• High level of integrity and honesty
• Computer literate and strong organizational
  and planning skills.

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