World Bank NUSAF3 Project Accountant Jobs – Office of the Prime Minister (OPM)

Job Title:      Accountant
Organisation: Office of the Prime Minister (OPM)
Project Name: World Bank Third Northern Uganda Social Action
Fund (NUSAF3) Project
Duty Station: Kampala, Uganda
Reports to: Financial Management Specialist/ NUSAF3
About US:
The
Government of Uganda has received a credit from the International Development
Association/ World Bank towards the cost of the Third Northern Uganda Social
Action Fund (NUSAF3) Project. The development objective of NUSAF3 is to provide
effective income support to and build the resilience of poor and vulnerable
households in Northern Uganda.
Job Summary: The Accountant will offer support to the finance
unit particularly sending updates of budget execution. The incumbent will
assist the Financial Management Specialist in the proper planning and
management of financial resources in line with the provisions of the agreed
guidelines satisfactory to IDA and other participating stakeholders
Key Duties and Responsibilities: 
  • Responsible for the analysis of payment
    requests and reconciliation with approved documentation including purchase
    orders (LPO) and contracts.
  • Capturing payment invoices into financial
    management system in line with approved work plans.
  • Responsible for the management of the Project
    commitments i.e. generating summary of LPO in the system on monthly basis,
    prepare reports on outstanding payments / obligations and extracting periodic
    Commitment Control Reports.
  • Updating control cards for contractual
    payments and ensure no contract over-run
  • In charge of preparing staff payroll and
    timely remitting statutory deductions to the relevant authorities.
  • Update stores records and the assets register
    as appropriate
  • Preparing schedule of payments approved by
    FMS indicating period taken to complete payment process;
  • Keenly reviewing Reimbursement Claims
    submitted from the NUSAF3 Districtsfor compliance to operational and
    financial procedures.
  • Reviewing expenditure accountability
    documentation for completeness, adequacy and compliance with financial and
    operational guidelines.
  • Reviewing financial transactions entered into
    the FMS and generating of Payment Vouchers and receipts and filing of
    documentation.
  • Perform monthly bank reconciliation and
    prepare reconciliation statements for review by the FMS
  • Participate in preparation of periodic
    progress management reports in accordance with GOU and donor guidelines.
  • Offer support in the preparation of annual
    statutory financial reports and accounts.
  • Generating vehicle and telephone usage
    reports
  • Managing NUSAF3 stores functions.
  • Perform any other duties as will be assigned
    from time to time
Key Result Areas: 
  • Developing financial plans and budgets for
    the project in consultation with the Principal Accountant;
  • Managing disbursement of funds to NUSAF3
    sub-projects in liaison with Financial Management Specialist;
  • Preparation of Quarterly and annual financial
    Reports;
  • Reporting periodically on financial programme
    activities;
  • Helping the Financial Management Specialist
    to Ensure internal and external audits are carried out
  • Financial Management Handbook to guide
    project implementation on financial matters is in place by June 2016
  • Financial plans and budgets for project
    activities in conformity with project policies, guidelines and legal
    agreements are developed on quarterly basis
  • A system for monitoring internal controls and
    reporting of project funds is established by June 2016
  • Draft Schedules for disbursement of funds to
    the districts for approved activities are submitted to FMS within two
    weeks from receipt of requests by districts
  • Draft reports on project financial
    transactions are submitted to the FMS / NUSAF3 on monthly, quarterly and
    annual basis
  • Books of accounts for the project finances
    are ready for external audit every end of financial year
  • Interim un-audited financial reports ( IFRs),
    including progress reports and procurement plan, which form the basis for
    disbursement by IDA are ready on a quarterly basis
Qualifications, Skills and Experience: 
  • The ideal candidate for the World Bank NUSAF3
    Accountant job opportunity should hold a degree in Accounting or Finance,
    Business Administration with a major in accounts;
  • Professional Qualification in Accountancy
    (CPA or ACCA)
  • At least three years of Finance and
    Accounting experience in public sector and at least two with donor funded
    project.
  • Computer literacy skills i.e. knowledge in
    the use of Accounting Software Application, (e.g. Oracle Financials, Sun
    system, Navision Microsoft Office) Knowledge of IFMS is an added
    advantage.
  • Good auditing Skills
  • Excellent communication and report writing
    skills;
  • Excellent interpersonal skills and ability to
    relate well with a multiplicity of stakeholders.
How to Apply: 
All
suitably qualified and interested candidates should send cover letters and
updated CVs via email only to hr@opm.go.ug
Note:
  • Please indicate the Post Title in the Subject
    line when applying
  • Submitted copies should strictly be in PDF
    and all in one document
  • Relevant academic documents will be required
    at the interview stage.
  • Only E-mail applications will be accepted
  • Only shortlisted candidates will be contacted
Deadline: Friday, 1st July 2016 by 5:00PM
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