Job Title: Disaster Risk Financing Coordinator
Organisation: Office of the Prime Minister (OPM)
Project Name: World Bank Third Northern Uganda Social Action Fund (NUSAF3) Project
Duty Station: Kampala, Uganda
Reports to: Commissioner Disaster Management, OPM
The Government of Uganda has received a credit from the International Development Association/ World Bank towards the cost of the Third Northern Uganda Social Action Fund (NUSAF3) Project. The development objective of NUSAF3 is to provide effective income support to and build the resilience of poor and vulnerable households in Northern Uganda.
Job Summary: The Disaster Risk Financing Coordinator will oversee all project related activities regarding the overall implementation status of the DRF sub-component. The incumbent will also supervise, coordinate and monitor all project activities related to trigerring the DRF and scaling up Labour Intensive Public Works, from a technical perspective. The DRF Coordinator will also work closely with the IT System officer & Remote Sensing Specialist to ensure the timely completion of activities by the DRF team. She / he will also support and maintain strong network of stakeholders within the DRF Technical Committee in the contributing to the smooth implementation of the DRF sub component.
Key Duties and Responsibilities:
- Build a close working relationship with the LIPW technical officers, becoming highly knowledgeable of the public work planning, preparing and implementing process;
- Develop a work plan and budget for the implementation of the DRF sub-component
- Coordinate and monitor the work of the DRF subcomponent (component 1.2) of NUSAF3 and ensure quality and timely outputs and deliverables as per the design, monitoring framework, and annual work plan and budget;
- Support data collection and analysis activities as defined by the project team;
- Offer support in the implementation of the DRF sub-component as it relates to logistics, the organization of technical missions, communication, partnerships, and other local meetings and events. The DRF coordinator is expected to:
- Liaise with staff of DRDPM, NUSAF 3 and attend programme meetings.
- Support the Commissioner DRDPM in his role as Chairperson of the DRF TC, working with the DRDPM team provide advisory, reliable and guidance basing , on evidence-based recommendations the decision to the scaling up for LIPW in Karamoja;
- Develop the following critical documents within the 1st three months of being hired:
- Training plan - develop specific, tailored training materials to build capacity on the DRF subcomponent for the following groups of people: (i) the LIPW Technical officers; (ii) the DRDPM; (iii) the District Disaster Management Committees (DDMCs), and; (iv) the community elders
- Monthly report – develop the draft outline and content for the monthly report which will be presented to the DRF TC, detailing: (i) the data collected on the primary & secondary (when available) triggers; (ii) whether a scale up has been triggered from this data; (iii) the districts where a scale up has been triggered, and the severity of the scale up, and; (iv) the amount of resources that will be made available from the scale up.
- Communication strategy – develop a draft Communication strategy which will be deployed in the event of a scale up to notify all key groups and agencies. It is expected that this strategy will link to the DRF TC, the DRM platform and the Donor Steering Group
- Templates for the letters that must be drafted at each stage if a scale up is triggered (see DRF handbook)
- Develop the following documents within 6 months of being hired:
- Working closely with the M&E specialist of the NUSAF III PIU, a M&E strategy for the DRF subcomponent,
- The Annual Scalability Report, which will document the triggers and rules of scalability for the upcoming year, and summarize experience from the previous year
- Build working relationships needed to support coordination, both within GoU as well as with development partners. Key actors will include: the Office of the Prime Minister, the Directorate of Relief, Disaster Preparedness and Refugees, FEWS NET, ILRI, WFP, University of Makerere, FAO, ACTED, Ministry of Health, Ministry of Agriculture, DfID, USAID, Irish Aid, the EU etc. The Coordinator r will work with the project team and the GoU to develop these coordination mechanisms and ensure ongoing dialog is maintained with all the relevant stakeholders.
- Monitor and produce quarterly reports on the progress of DRF Subcomponent activities, to be presented to the Director of NUSAF III and Commissioner DRDPM in addition to short briefs when the project is facing critical milestones and decision points (as agreed between the DRF coordinator and the Commissioner DRDPM / Director of NUSAF III).
- In addition to the DRF TC meetings, the DRF coordinator is expected to conduct
- Support organization of meetings, workshops, and seminars to raise awareness about the project and to disseminate lessons learnt from the project to a wider audience, as appropriate. This will include all technical aspects of the project and including those relating to environmental and social safeguards.
- Take ownership of the DRF handbook, and be responsible for updating it over time as the project evolves and the PIU learn and gather experience
- Seek input and coordinate with Commissioner DRMPM on all technical aspects of the project.
- If necessary, other works as assigned or instructed by the Commissioner DRMPM related to the DRF Subcomponent during implementation of this project.
- Ensure timely deliverable of project activities in communication, progress reporting, as well as day-to-day management.
- Liaise frequently with: (i) M&E officer at the PIU to monitor DRF related KPIs, and; (ii) World Bank DRF team in Washington DC and Uganda to keep them appraised of sub-component progress and relevant discussions
Key Result Areas:
- Monthly, Quarterly, and Yearly Project Implementation Progress Report;
- Monitoring and Supervision report as per the requirement.
- Prepare and submit Guidelines/Manuals of concerned fields as per the need of the project.
- A communication strategy for when a scale-up of the LIPW is to be implemented
- Draft monthly report including minutes of DRF Technical Committee meetings
- Templates for letters as defined in the DRF handbook
- The draft of the annual scalability report
- A M&E strategy for the DRF subcomponent
- Short briefing notes, as requested by the Director NUSAF 3 / Commissioner DRMPM reports and proceeding of seminars, workshops and training
- Final Report at project closure
Qualifications, Skills and Experience:
- The ideal candidate for the World Bank NUSAF3 Disaster Risk Financing Coordinator career opportunity should hold a Master’s degree in either Agricultural Economics or Management or Climatic Sciences
- A minimum of five years’ experience at senior level in a reputable organization.
- Ability to coordinate and facilitate meetings across a range of teams; ability to distill lessons and synthesize outcomes from a range of consultations and outreach meetings.
- Basic training in of GIS and remote sensing
- Broad knowledge and understanding of humanitarian / disaster response is desirable
- Previous experience working in development programs in Northern Uganda and/or in government programs at the central level preferred
- Ability to coordinate and work in a multifaceted and cross-cutting environment
- Previous experience of working with international or national policy-making institutions in the environment field;
- Excellent statistical analysis, report writing and communications skills..
- Broad knowledge on project management and administration with at least 3-5 years of successful managerial experience.
- Working experience with bi-lateral and multi-lateral development agencies will be given priority.
- Prior exposure and experience on planning, monitoring and evaluation of community based projects will be an added advantage.
- Experience in managing donor-funded projects is an advantage
How to Apply:
All suitably qualified and interested candidates should send cover letters and updated CVs via email only to firstname.lastname@example.org
- Please indicate the Post Title in the Subject line when applying
- Submitted copies should strictly be in PDF and all in one document
- Relevant academic documents will be required at the interview stage.
- Only E-mail applications will be accepted
- Only shortlisted candidates will be contacted
Deadline: Friday, 1st July 2016 by 5:00PM
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