Job Title: Voice Project Coordinator
Duty Station: Kampala, Uganda
Reports to: Governance and Accountability Thematic Manager
Oxfam is an international confederation of 17 affiliates networked together in more than 90 countries committed to ridding the world of poverty and injustice. To achieve this, we support local projects in developing countries, we lobby governments and companies to take into account the interests of the poorest people and we campaign to involve citizens in our work. We implement our programs by working with local NGO partners and civil society organizations and engaging with private sector and governments. Oxfam employs over 6,000 people worldwide in more than 90 countries. In Uganda, our program is anchored on three broad themes deliberately focused on Women’s Rights: Resilient Livelihoods, Governance and Accountability and Humanitarian Preparedness and Response.
Job Summary: The Voice Project Coordinator will be responsible for the strategic development and management of the voice program program. The incumbent also supports Oxfam’s impact locally, regionally, continentally and globally through ensuring program alignment to the key strategic objectives and program standards. The jobholder will support resource mobilization, specifically for areas of the program themes relevant to the focus areas of voice. The incumbent also ensures that the promotion of women’s rights is at the heart of all Oxfam in Uganda’s program work
Key Duties and Responsibilities:
1. Program Support, Communication and Representation:
- Work in liaison with the Governance and Accountability Theme manager, coordinate the implementation of the Voice programme in the country.
- Liaise with other team members at the country office to ensure there is synergy and close collaboration and complementarity between the voice program and other country programs.
- Work in close coordination with the Governance and Accountability and Country Management Team represent the Voice programme in the country vis à vis country stakeholders.
- Regularly conduct context analysis relevant to the Voice program and make recommendations to country team and partners on the trends and opportunities. You will be expected to keep abreast with latest developments in the focus areas of the voice program or how those developments impacts on them.
- Coordinate the communities of stakeholders in the country and liaise initiate the linking and learning of the work and country / regional team
- Coordinate and lead on pro-active and innovative outreach to the target groups for the Voice programme and coordinates the dissemination of information about the calls to them
- Launch and assess open country proposal calls and assess proposals with support from Voice global coordination team and others, guaranteeing application of Voice grant making criteria, principles and processes
- Actively contributes to country funding initiatives such as providing input into concepts and proposals that target
- Regular communication with the Voice Coordination Team in particular the Grants Coordinator
- Support influencing work
2. Partner Support and Grant Management:
- Support partners in organisation of Voice programme events and activities
- Offer technical support as needed to potential grantees in the formulation of grant applications
- Mentor and provide technical assistance to grantees in the implementation of projects on an as needed basis
- Support capacity assessment, development and empowerment approaches to ensure partners and stakeholders can adapt to fast changing context.
- Coordinate and support in-country grants team in carrying out program and accountability assessments
- Ensure effective post contract grant management including collection and assessment of reports, follow up, communication with and monitoring grantees on the ground; ensure scheduled payments to grantees, and liaise with finance officer to ensure seamless grantee management and communication
- Manage, review and make recommendations to change as needed to ensure that grant processes are in line with Voice needs and promote effective grant making
3. Compliance and Reporting:
- Process and monitor information on grant allocation in the administrative system
- Responsible for country level reporting on the Voice programme (grant portfolio reporting, data collection and learning, time writing)
- Develop and prepare operational reports for grant management at national and global level
- Administer Voice policies and procedures in accordance with country and organizational guidelines
- Keenly track Voice grant compliance and bring instances of non-compliance to the attention of the Governance and Accountability Manager and Voice Coordination Team
- Offer support in grants and financial data reconciliation and preparation for reports, audits and other Voice reporting as needed
- Monitor regulations and their effect on grant making.
Qualifications, Skills and Experience:
- The applicant for the Oxfam Voice Project Coordinator career opportunity should preferably hold a Master’s degree
- A minimum of five years’ experience working with partners on large grant management
- Working knowledge of grant funding policies and procedures and applicable country/ national regulations
- Working knowledge of and affinity with social inclusion, marginalization, lobby & advocacy
- Excellent skill in political economy analysis
- Excellent written and verbal English
- Good administrative project management skills
- Excellent ICT skills (Microsoft Office and database)
- Excellent organizational, coordination and networking skills;
- Proven ability to perform complex tasks and to priorities multiple projects
- Excellent interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a multicultural environment
- Proven ability to communicate effectively, both orally and in writing
- Ability to make administrative/procedural decisions and judgments
- Demonstrated ability to analyze budgetary line items for compliance with budget guidelines
- Humility: We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
- Relationship Building: We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.
- Listening: We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.
- Mutual Accountability: We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
- Self-Awareness: We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
- Enabling: We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.
How to Apply:
All suitably qualified and interested candidates should send their applications in writing, including a cover letter and curriculum vitae (Not exceeding 2MB) to the HR and Admin Coordinator at firstname.lastname@example.org.
Deadline: 10th June, 2016
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