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17 June 2016

Senior Personal Secretary Jobs - Uganda Development Corporation (UDC)

Organisation: Uganda Development Corporation (UDC)
Duty Station: Kampala, Uganda
Reports to: Human Resource and Administration Manager

About US:
Uganda Development Corporation (UDC) has been revived as an investment arm through which Government will invest in strategic Sectors of the economy in partnership with the private sector to trigger industrial and economic development of the country. The mandate of UDC is to promote and facilitate the industrial and economic development of Uganda.

Job Summary: The Senior Personal Secretary will provide office support services in order to ensure efficiency and effectiveness within the Executive Director’s (ED’s) Office and the corporation in general

Key Duties and Responsibilities: 
  • Ensure proper upkeep of ED’s office
  • Draft letters of routine nature of ED’s Office
  • Type correspondences, documents and minutes for the ED
  • Responsible for managing the ED’s diary and scheduling appointments
  • In charge of managing the correspondence requirements in the ED’s office, drafting, typing and dispatching correspondence efficiently
  • In charge of photocopying, scanning and binding documents for the office
  • Managing accurate and timely correspondence and visitors, and answering queries where possible in regard to ED’s Office
  • Facilitating hospitality requirements in the ED’s office as required
  • Handling all clients for the ED’s office in a professional manner
  • Maintaining a comprehensive filing system for the ED’s office
  • Coordinating office travel and accommodation requirements for the ED’s office
  • Processing Visa applications and any other travel documents for the ED
  • Maintain high standard of personal presentation and professionalism at all times  
Qualifications, Skills and Experience: 
  • The applicant should hold an Honors Bachelor’s Degree in Secretarial Studies from a recognized higher institution of learning
  • Possession of post graduate qualifications in Management/Administration will be added advantage
  • A minimum of five years working experience in a similar job
  • Computer literacy skills with very good knowledge of MS Word & Excel
  • Professional and fast typing style and speed
  • Excellent communication and presentation skills (verbal, written)
  • Excellent command of English
  • Energetic, positive, can-do attitude
  • Strong interpersonal and multi-tasking skills
  • Work effectively under pressure and with minimum supervision
  • Keen attention to details
  • High integrity and confidentiality
  • Excellent time management and organizational skills

How to Apply:
All candidates should send their applications accompanied with detailed curriculum vitae, copies of academic transcripts and certificates, telephone contact, names and addresses of three referees should be addressed to:

The Human Resource & Administration Manager
Uganda Development Corporation
Floor 5, Soliz House
Plot 23 Lumumba Avenue
P. O. Box 7042 Kampala. Uganda

Deadline: 24th June 2016

NB: Only shortlisted applicants will be contacted.

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