Job Title: Resilience and Commodity Resource Manager
Organisation: World Vision International
Reports to: Regional Programmes Manager
Duty Station: Uganda
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Resilience and Commodity Resource Manager will provide technical and managerial leadership to World Vision Karamoja Resilience & Food Assistance projects. The incumbent will support design, implementation, monitoring, evaluation and reporting functions to all UN-WFP funded Resilience and Food programs in line with donor requirements, integrated food resource framework and World Vision Uganda National strategy. He/she will be expected to demonstrate strong Christian values and commit to be an example in his/her spiritual life to others.
Key Duties and Responsibilities:
1. Program & Strategic Issue:
- Lead project teams in conducting assessments to determine gaps and propose appropriate interventions in line with regional and national strategy
- Actively participate in project design, proposal writing, budgeting process, and engaging various support offices and donors during the negotiation process in coordination with regional program leadership, GAM and Finance division.
- In charge of managing the day-to-day implementation of public works project and Food Commodities according to Detailed Implementation Plans.
- Work closely with the Regional Programs Manager, FPMG and GAM teams to engage donors on matters related to fund raising, project implementation progress, donor visits and replication of lessons to strengthen partnership.
- Work in close collaboration with the design, monitoring and evaluation team ensuring that public works and food assistance programs are monitored and evaluated and that operational research contributes to program innovation.
- Conducts regular field visits to ensure plans are correctly translated into results ,conducts regular reviews of work plans ,budgets and M&E plans to ensure adherence and coherence
- Develop and present a comprehensive operating plan for the food aid portion of the WV program on a yearly basis including: Food programming/project design; AERs, Call forward, Logistics plan and assisting in the preparation of agreements related to food.
- Consolidate Call Forwards Schedule Distribution Plans, and pipeline projections for the WFP program.
- Work closely with the Regional Operation Manager and ensure that the WFP pipeline remains as healthy as possible by constantly following up call Forwards and shipments allocations and schedules with WFP Sub Office and Country Office.
- Work with Project Coordinator and Regional Programs Manger to ensure publics works projects are designed to suit the context and able to address community needs.
- Commodity tracking (Reporting and Accountability).
- Works with CTS, LMMS teams and Commodity officers to maintain a comprehensive commodity tracking systems so as to ensure that all commodities are properly distributed and accounted for to WV Partnership and major donor standards.
- Ensure that all commodity losses and claims procedures are in compliance with the World Vision Partnership and donor requirements.
- Ensure that the required periodic reports are generated from the CTS reports and submitted to the relevant consumers on a timely basis.
- Ensure the loss and claims registers, files are well maintained and checked on a regular basis.
- Maintain shipment files and registers and ensure that shipments reconciliation is accurately done on a daily basis.
- Follow up on all loans received or given to other agencies including WFP.
- Maintain inventory control on a monthly basis and ensure that the commodity book balances match with the actual stocks.
- Ensure that food and non-food commodities are well warehoused as per WV standards.
- Responsible for the recruitment, selection, supervision and training of commodities staff.
- Ensure proper and adequate supervision of commodities staff for a smooth implementation of the projects.
- Work on staff development plans through coaching, on job training and possible recommendation for secondments to other programs within the partnership.
- Conduct performance appraisals, maintain employee files, create job descriptions, chair hiring panels, and maintain performance standards for all employees in commodities department.
- Negotiation & Liaison with Outside Groups
- Attend Donors monthly coordination meetings and other meetings as required
- Work closely with UN and other NGO partners to ensure coordination on program implementation on the ground
- Liaise with Local government and other government agent on issues related to implementation of food assistance in the country. Ensure good representation of World Vision in government coordination meetings.
- Maintain tight budgetary control over all program budgets and ensure compliance with the grant rules and regulations of a variety of donors (USAID, WFP and WVI standards).
- Work with the Finance unit in the creation of programmatic budgets, and recommend revision where necessary in coordination with the donor.
- Create budgets and spending projections for the Commodity operations.
Audits: Prepare the program for Internal, FPMG and other external audits and to ensure that food programs achieve acceptable audit standards in national, partnership, FPMG, and USG A-133 Audits.
Qualifications, Skills and Experience:
- The prospective World Vision Resilience and Commodity Resource Manager employee should hold a Bachelor of Science Degree/Masters in Agriculture, Rural Economics, Development Economics or any other relevant qualification
- At least five years’ experience in Resilience and Food programming.
- Broad knowledge and understanding of application of safety nets programming (Conditional and Unconditional food/cash assistance) in recovery and development.
- Working knowledge of donor regulations and standards (USAID, WFP) in food programming.
- Working knowledge of the Sphere standards, Code of Conduct for Red Cross/ Red crescent, Humanitarian Accountability Partnerships (HAPI) and other international humanitarian standards
- Extensive experience in supervising staff and conducting capacity building workshops.
- In-depth working Knowledge of computer soft wares like, Excel, words, fax and e-mail, etc.
- Ability to effectively develop rapport and relate to donors, NGOs, counterparts, and government agencies
- Must be willing to travel and a flexible approach to living conditions.
- Fluency in English is essential.
- Ability to achieve personal Integrity and trustworthiness.
- Ability to solve problems and prioritize many demands without losing focus.
- Understanding of Karamoja context is desirable.
- The incumbent should be able to live by the World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.
NB: This vacancy is open to Ugandan nationals only.
How to Apply:
All suitably qualified candidates are encouraged to apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.
Please follow instructions on How to Create Account and Profile at World Vision’s e-recruitment portal. Qualified female candidates are particularly encouraged to apply.
Deadline: 12th June, 2016
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