Logistics Officer Non-profit Jobs – Mercy Corps

Job Title:      Logistics Officer
Organisation: Mercy Corps
Duty Station:  Uganda
Reports to: Operations Manager
About US:
Mercy
Corps is an international non-profit organization which implements
high-quality, analytical development programmes in very difficult places. Mercy
Corps has been operating in Uganda since 2006. It has and continues to
implement programs in Acholi and Karamoja sub regions. Mercy Corps is taking a
community-led, market driven approach to address poverty and food insecurity
needs through interventions that get to the root causes and contributing
factors of economic vulnerability. Donors include the United States Agency for
International Development (USAID), the European Commission (EC), United States
Department of Agriculture (USDA) and Swiss Development Cooperation (SDC).
Job Summary: The Logistics Officer will be primarily
responsible for overseeing and ensuring the Logistics function of the Field
Office to ensure programs run smoothly. The incumbent will provide supervision
and training functions in the Field Office for staff in all aspects of
Logistics including Fleet, Asset, Security, Procurement and HR
&Administration. The jobholder will also be responsible for
compound/equipment maintenance as well as general day to day management of the
office. This position may rotate amongst other field offices and Kampala in
six-month increments.
Key Duties and Responsibilities: 
General Duties:
  • Support the program with all logistical and
    transport arrangement
  • Actively contribute to the office strategic
    planning process and provide regular updates.
  • Interface with stakeholders and local
    partners in a manner consistent to the program team in terms of paperwork
    and documentation of goods.
  • Build and maintain productive relationships
    with all stakeholders, vendors, suppliers, etc.
  • Demonstrate an awareness of his/her own
    strengths and development needs.
  • Build the capacity of his/her team and assist
    with continued development of a career path for his staff.
  • Work closely with all Mercy Corps staff to
    ensure smooth introduction and adoption of MC Fleet & Fuel policy.
  • Work with finance compliance to mitigate
    fraud, conflict of interest and legal ramifications of Mercy Corps
Fleet:
  • Reads and has a clear understanding of the
    Mercy Corps Fleet Management procedures.
  • Ensure that all vehicles are safe and
    road-worth and that all vehicles have proper on-board vehicle
    documentation. Maintain administrative vehicle files for each vehicle.
  • Schedule vehicle use to meet programmatic and
    operational needs. Maintain vehicle movement board daily. Oversee and
    ensure proper use of the vehicles.
  • Manage fuel consumption purchase and tracking
    including coordination with gas station(s)
  • Organize cleaning of vehicles and
    motorcycles.
  • Organize regular service schedules for
    vehicles and maintain service schedule files.
  • File Monthly Vehicle Consumables sheet for
    each vehicle separately.
  • Ensure that security incident reports are completed
    and filed including all vehicles’ related incidents).
  • Ensure that accident reports are completed
    and filed.
  • Responsible for oversight of vehicle rentals
    including tracking of leases and payments.
Asset Management:
  • Reads and has a clear understanding of the
    Mercy Corps Asset Management Manual and all procedures;
  • Ensure all new Mercy Corps assets in the
    field office are in the asset register and ensure the appropriate coding
    and tags are placed on each item.
  • Ensures the electronic database is updated monthly
    and provide an electronic copy to supervisor; A hard copy is printed,
    signed and filed in the assets folder;
  • Ensure all lost, damaged, sold, stolen (or
    other) items are properly recorded in with an approved Disposal of Assets
    form. Ensure any necessary, supplement documentation is completed;
Security:
  • Acts as the security focal point for the
    field office, update and implement security policies appropriate for the
    local context, and out in place working SOPs as guided by policy
  • Ensure safety and security of all field staff
    and property by making sure equipment and safe, policies are adhered to
  • Ensure all national and international staff
    within the field office are well-informed of security policies and
    procedures, including emergency strategies and evacuation plans
  • Mentor and train the hired security staff on
    Mercy Corps Security Standard Operating Procedures
     
Qualifications, Skills and Experience: 
  • The applicants for the Logistics Officer
    vacancy should hold a BA/S in Logistics, Procurement Management, Business
    Administration or any relevant business field.
  • At least three years’ experience in
    Procurement, Logistics and Administration required. Two years of supervisory
    experience
  • Previous exposure and experience working in
    hard to reach and conflict environments.
  • Previous experience with (I)NGO, Donor funded
    project implementation, administration, and compliance of US Government,
    ECHO/EC, UN, private foundation, and corporate grants, and related
    projects.
  • Excellent computer and communication skills
  • Good diplomatic skills.
  • Excellent analytical and information
    management skills.
  • Excellent organizational skills and ability
    to work under stress and in remote locations.
  • Highly flexible and creative in planning and
    problem solving.
  • Keen attention to detail, ability to follow
    procedures and meet deadlines and work independently and cooperatively
    with team members.
  • Proven excellence maintaining professional
    internal and external relationships.
How to Apply:
All
suitably qualified and interested candidates should send their E-mail
applications including a cover letter clearly stating the salary requirements,
updated CV (with three professional referees), and copies of academic
qualifications/certificates to the Human Resource Manager, Kampala Head Office
on 4th Floor Embassy Plaza, Plot 1188-1190 Ggaba Road. The E-mail applications
with cover letter should be sent to: mcjobs@ug.mercycorps.org
Deadline:  21st June 2016

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