Job Title: Logistics Officer
Organisation: Mercy Corps
Duty Station: Uganda
Reports to: Operations Manager
Mercy Corps is an international non-profit organization which implements high-quality, analytical development programmes in very difficult places. Mercy Corps has been operating in Uganda since 2006. It has and continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps is taking a community-led, market driven approach to address poverty and food insecurity needs through interventions that get to the root causes and contributing factors of economic vulnerability. Donors include the United States Agency for International Development (USAID), the European Commission (EC), United States Department of Agriculture (USDA) and Swiss Development Cooperation (SDC).
Job Summary: The Logistics Officer will be primarily responsible for overseeing and ensuring the Logistics function of the Field Office to ensure programs run smoothly. The incumbent will provide supervision and training functions in the Field Office for staff in all aspects of Logistics including Fleet, Asset, Security, Procurement and HR &Administration. The jobholder will also be responsible for compound/equipment maintenance as well as general day to day management of the office. This position may rotate amongst other field offices and Kampala in six-month increments.
Key Duties and Responsibilities:
- Support the program with all logistical and transport arrangement
- Actively contribute to the office strategic planning process and provide regular updates.
- Interface with stakeholders and local partners in a manner consistent to the program team in terms of paperwork and documentation of goods.
- Build and maintain productive relationships with all stakeholders, vendors, suppliers, etc.
- Demonstrate an awareness of his/her own strengths and development needs.
- Build the capacity of his/her team and assist with continued development of a career path for his staff.
- Work closely with all Mercy Corps staff to ensure smooth introduction and adoption of MC Fleet & Fuel policy.
- Work with finance compliance to mitigate fraud, conflict of interest and legal ramifications of Mercy Corps
- Reads and has a clear understanding of the Mercy Corps Fleet Management procedures.
- Ensure that all vehicles are safe and road-worth and that all vehicles have proper on-board vehicle documentation. Maintain administrative vehicle files for each vehicle.
- Schedule vehicle use to meet programmatic and operational needs. Maintain vehicle movement board daily. Oversee and ensure proper use of the vehicles.
- Manage fuel consumption purchase and tracking including coordination with gas station(s)
- Organize cleaning of vehicles and motorcycles.
- Organize regular service schedules for vehicles and maintain service schedule files.
- File Monthly Vehicle Consumables sheet for each vehicle separately.
- Ensure that security incident reports are completed and filed including all vehicles’ related incidents).
- Ensure that accident reports are completed and filed.
- Responsible for oversight of vehicle rentals including tracking of leases and payments.
- Reads and has a clear understanding of the Mercy Corps Asset Management Manual and all procedures;
- Ensure all new Mercy Corps assets in the field office are in the asset register and ensure the appropriate coding and tags are placed on each item.
- Ensures the electronic database is updated monthly and provide an electronic copy to supervisor; A hard copy is printed, signed and filed in the assets folder;
- Ensure all lost, damaged, sold, stolen (or other) items are properly recorded in with an approved Disposal of Assets form. Ensure any necessary, supplement documentation is completed;
- Acts as the security focal point for the field office, update and implement security policies appropriate for the local context, and out in place working SOPs as guided by policy
- Ensure safety and security of all field staff and property by making sure equipment and safe, policies are adhered to
- Ensure all national and international staff within the field office are well-informed of security policies and procedures, including emergency strategies and evacuation plans
- Mentor and train the hired security staff on Mercy Corps Security Standard Operating Procedures
Qualifications, Skills and Experience:
- The applicants for the Logistics Officer vacancy should hold a BA/S in Logistics, Procurement Management, Business Administration or any relevant business field.
- At least three years’ experience in Procurement, Logistics and Administration required. Two years of supervisory experience
- Previous exposure and experience working in hard to reach and conflict environments.
- Previous experience with (I)NGO, Donor funded project implementation, administration, and compliance of US Government, ECHO/EC, UN, private foundation, and corporate grants, and related projects.
- Excellent computer and communication skills
- Good diplomatic skills.
- Excellent analytical and information management skills.
- Excellent organizational skills and ability to work under stress and in remote locations.
- Highly flexible and creative in planning and problem solving.
- Keen attention to detail, ability to follow procedures and meet deadlines and work independently and cooperatively with team members.
- Proven excellence maintaining professional internal and external relationships.
How to Apply:
All suitably qualified and interested candidates should send their E-mail applications including a cover letter clearly stating the salary requirements, updated CV (with three professional referees), and copies of academic qualifications/certificates to the Human Resource Manager, Kampala Head Office on 4th Floor Embassy Plaza, Plot 1188-1190 Ggaba Road. The E-mail applications with cover letter should be sent to: firstname.lastname@example.org
Deadline: 21st June 2016
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