Fresher Assistant Logistics Officer Job Careers - Q-Sourcing Limited

Job Title:         Assistant Logistics Officer
Organization: Q-Sourcing Limited
Duty Station: Kampala, Uganda

About US:
Q-Sourcing Limited is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Rwanda and South Sudan.

Key Duties and Responsibilities: 
1. Major Roles:
  • Receive shipments and ensure both quality and quantity
  • The Assistant Logistics Officer will trace, track and expedite purchase processes
  • Create and maintain contact with vendors and customers to ensure timely delivery of goods
  • Interact with third party logistics service providers
  • In charge of audit freight cost and documentation
  • Ensure accuracy of all inventories
  • Maintain communication with warehouse staff to ensure proper working order
  • Keenly review bills, invoices and purchase orders
  • Ensure all payments are processed in time
  • Support customers with inquiries
  • Create packing lists and update shipment information in database
  • Organize files both manually and electronically
  • Regularly monitor and facilitate repair orders
  • Coordinate deliveries for repaired or returned items
  • Ensure that the warehouse has sufficient space for incoming deliveries
  • Ensure that all items are properly numbered and tagged
  • Dispose of unserviceable or damaged items
  • Conduct safety procedures for outbound shipment vehicle
  • Reconcile hand receipts
  • The incumbent will manage warehouse security related work such as preparing badges, passes and identification cards
2. Coordinating fleet and driver roles
  • Supervise the loading of the vehicle so that products are safely loaded and secured to minimize chances of damage.
  • Ensure with Transport Manager/Branch Manager and Loader that the load is correct against the customers’ orders.
  • Ensure that on arrival the delivery is safe to make and respect customer’s property; if in doubt, consult with customer and/or Transport Manager, and use disclaimers if necessary.
  • Check goods off with Customers and obtain signature and print.
  • If any errors, mark ticket accordingly and consult with Transport Manager/Branch Manager or Sales Assistant as appropriate.
  • Provide excellent customer service.
  • Handle customer issues on delivery effectively and avoid getting over-involved in discussion. Contact Transport Manager/Branch Manager for assistance if required.
  • Carry out multi-drop deliveries in a timely and safe manner.
  • Drive the vehicle safely and in accordance with the law.
  • Drive within the tachygraphy law and driver hours limits.
  • Look after the vehicle and ensure that it is not subjected to any unnecessary damage.
  • Maintain the cleanliness of the driving cab.
  • Operate any vehicle mounted attachment safely and in accordance with the correct procedures.
  • Comply with fuel directives from the Operations Department.
  • Ensure accidents are kept to a minimum.
  • Report any accidents as soon as possible and in compliance with the company’s accident reporting procedure.
  • Complete vehicle daily inspection sheet and give to Transport Manager/Branch manager.
  • Be aware of the vehicle inspection Rota for servicing and MOT and bring to the Operations Department and Branch Managers attention if necessary.
  • Attend essential training in order to carry out the driver role.
3. Yard & Warehouse Roles:
  • Unload goods that have been delivered to John Nicholls in a safe manner.
  • Check loads against delivery notes and check against customer orders on screen.
  • If all tally up, book in, including the locations, and manually write out labels to put on the products (order numbers and description).
  • Ensure all returns have a debit note and supplier return attached, and consult with the Branch Administrator if the relevant paperwork is absent.
  • Items to return to be stored in the supplier returns bay awaiting collection.
  • On returns collected by the supplier, attach debit note to signed copy from supplier and pass onto the Branch Administrator.
  • Go through all returns with the Branch Administrator on a weekly basis, so that any outstanding items can be chased accordingly.
  • Pick loads in accordance with delivery notes.
  • Produce customer paperwork using the computer system.
  • Load the delivery vehicles so that products are safely loaded and secured to minimize chances of damage.
  • Ensure the load is correct against the customer’s order.
  • Ensure the warehouse is kept tidy at all times.
  • Load customer vehicles safely.
  • Unload supplier vehicles safely.
  • Safely operate the forklift truck.
  • Check supplier delivery notes against actual delivered goods received.
  • Ensure all returns have a debit note and supplier return attached, and consult with the branch Administrator if the relevant paperwork is absent.
  • Items to return to be stored in the supplier returns bay awaiting collection.
  • Support the Yard Supervisor/Manager in day to day duties.
  • Ensure the yard area and entrance is kept clean, tidy and safe at all times and ensure that goods are maintained appropriately.
  • Responsible for delivering excellent customer services
4. Counter key roles:
  • Deliver branch sales and GP in line with sales and GP targets by actively selling and promoting company products.
  • Contribute to achieving branch performance targets.
  • Deal with customers both in person and on the telephone, taking orders and helping to resolve customer’s problems, offering advice where possible.
  • Negotiate with suppliers and monitor customer orders to ensure smooth delivery for customers and 100% satisfaction.
  • Obtain quotes for stock items from suppliers to ensure most cost effective option.
  • Audit quotations to ensure these are pursued and followed through.
  • Ensure adequate stock levels on shelves and carry out stock checks when required.
  • Assist with checking goods in and take action when required.
  • Cash up at the end of the day when required.
  • Maintain an up to date knowledge of products in order to deliver exceptional customer service.
  • Support marketing campaigns and promotions to ensure the maximum benefit is gained.
  • Actively monitor the general housekeeping of the counter and trade shop area and ensure that all company health and safety policies and procedures are adhered to.
  • Adhere to all company policies and procedures, to include the Company Dress Code Policy, Standards of Performance Policy and Health and Safety Policy.

Qualifications, Skills and Experience: 
  • The applicant should preferably hold a Degree/Diploma in Logistics & Supply chain, Accounts & Procurement, BBA or any related field
  • A minimum of two to three years’ experience in logistics and supply chain, accounts or marketing
  • Driver’s license and well knowledgeable in fleet management
  • Computer skills in word, excel
  • Knowledge of business and management principles
  • Excellent communication skills
  • Good problem analysis and assessment skills
  • Good judgment
  • Highly analytical and decision making skills
  • Good planning and organizational skills
  • Work & time management
  • Information gathering &monitoring skills
  • High level of Integrity
  • Teamwork & collaboration

How to Apply:
All suitably qualified and interested are encouraged to send their cover letters and updated CVs including three referees (two of whom should have been direct supervisors) to our e-mail to:

Address all your applications to:

Human Resources Office,
Q-Sourcing Limited (U),
Plot 14/16 Semawata Road, Ntinda
P.O. Box 12883, Ntinda, Kampala, Uganda

Note: Please kindly mark your application as "Application _ Assistant Logistics Officer “In the subject line of your email.

Deadline: 20th June 2016 by 5:00PM

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