The Ugandan Jobline

• Maintain a database of planned purchases,
  goods in movement and deliveries completed;
• Prepare all necessary documentation for
  handling procurement of goods and services and any other documents as
  needed;
• Update and maintain the records on
  procurement process and related documents and files to ensure transparency
  and accountability;
• Maintain a record of equipment and ensure annual
  verification is done and documented;
• Draft all correspondence related to logistics
  including letters to vendors, insurance claims, replacement of damage
  goods as required;
• The incumbent will raise purchase orders,
  seek approval and dispatch to vendors and service providers as and when
  required;
• Regularly monitor deliverables under
  contracts awarded and prepare documentation for authorization of payments
  to vendors and service providers;
• Follow-up with vendors to ensure timely and
  safe delivery of goods and services procured and take up logistics
  coordination responsibilities as and when required;
• Prepare and submit reports and monitor
  administrative and project expenditure as appropriate;
• Keep abreast of relevant products/services
  market developments;
• Perform other duties as required.  

• The ideal candidate for the Administrative
  Assistant job opportunity should hold a Bachelor’s degree in business
  administration, Office Operations or related discipline
• A minimum of two years’ experience in
  logistics and operations management in a commercial setting or NGO.
• Knowledge of finance and accounting
  principles is an added advantage.
• Competency in spoken and written
  English.     
• Excellent interpersonal skills
• Good team player.
• Ability to work with a minimum of supervision
  in a high pressure and complex environment.
• Excellent computer skills.
• Logistics/ Inventory background.
• Personal Competencies: Technical
  Capacity, Communication Proficiency, Leadership, Personal Initiative, Learning Orientation, Flexibility

Related Jobs