Entry Level Logistics Assistant NGO Jobs – Action Against Hunger (ACF)



Job Title:    Logistics Assistant
Organisation: Action Against Hunger (ACF)
Duty Station: Uganda
Reports to: Base Logistician
About US:
Action
Against Hunger (ACF) is an International Humanitarian NGO which has been in
existence for over thirty years. ACF has been implementing Food Security and
Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in the Lango,
Acholi, West Nile and Karamoja regions of Northern Uganda.
Job Summary: The Logistics Assistant will offer timely support
to the Base Logistician in management of all components of Logistics (fleet
management, warehousing, transport, procurement etc).
Key Duties and Responsibilities:  
1. Procurement:
  • Work in close collaboration with the Base
    Logistician (Base Log), archive all the closed purchase dossiers
  • Collect the orders from the bases, and update
    the Procurement follow-up (PFU) in collaboration with the Log base.
  • The incumbent will inform different
    departments about the process of their orders through the weekly Plans
  • Follow the loading and delivery of Items in
    the trucks and report any problems to the Log Base, supplier, and share
    information with the logs bases.
2. Transport:
  • Work in liaison with the Base Logistician to prepare
    and supervise loading, offloading and ensure all documents are duly filled
    and signed
  • Work in liaison with the Base Logistician and
    program managers, plan and organize transport of goods to destinations- packing,
    weighing, labeling, preparation of packing list, organizing
    loading/offloading, prepare transport documents (waybill), notifies
    destination, and confirms arrival
  • Keenly monitor the goods deliveries to the
    departments/bases/programs by various modes of transport, liaise with the
    Base Log in case of any clarifications
3. Stock:
  • Ensure stock management systems are updated
    (storage conditions, stock cards, reports, expiry dates etc.
  • Ensure stock management and administration
    systems are implemented in all the FSL and NUT programmes
  • Take complete responsibility for the receipt,
    storage, accounting and reporting of all items received and stored in the
    warehouse.
  • Ensure that PM’s, or APM’s always checks the
    Items on their quality, quantity & expire date etc,
4. Fleet management
(vehicle, motorcycle, generator
): In collaboration with the Base Logistician,
  • Support and organize weekly vehicles movement
    planning and staff movement.
  • In collaboration with drivers ensure that the
    log book is updated on daily basis
  • Follow-up day to day use of generator, (work
    time hour, fuel, checkup)
  • Ensure that the generator is not running on
    one time more than 4 hours, on total of 8 hour a day.
  • Ensure that the generator maintenance are
    planned,
  • Provide information at all staff about
    working hour of generator
     
Qualifications, Skills and Experience:
  • The ideal candidate for the Action Against
    Hunger (ACF) Logistics Assistant job placement should hold a Diploma from
    a recognized college in Logistics (stock management, transport and fleet
    management).
  • A minimum of two years of professional
    experience in the logistics field.
  • Previous exposure and experience of working
    in humanitarian relief/development sector in the field, in a logistics or
    other related program support role.
  • Excellent communications skills, with
    excellent verbal and written English. Fluent in local dialects is a
    requirement.
  • Good working knowledge of Computer-Ms Word/
    Excel Computer skills.
  • Previous experience working with NGO or UN
    agencies
  • Proven knowledge and experience of logistics
    core competencies
  • Competence in all components of Logistics (fleet
    management, transport, warehousing, etc)
  • Willingness to work occasional evenings and
    weekends and to carry out field visits at short notice if required.
How to Apply:
All
suitably qualified and interested candidates should send their applications
which should include ONLY a cover letter, CV (not more than 4 pages) with at
least three referees and a daytime telephone contract. For email applications
please note that attached documents should not be larger than 2MBs. All
documents should be zipped in one folder. Any email larger than 2MBS will not
be considered. Please send your email application to:
recruitment.ug@acf-international.org mentioning “LOGISTICS ASSISTANT (Northern
Uganda)” in the subject line.
Deadline: 23rd June 2016 by 5:00 pm
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