United Nations Human Resources Assistant Careers – Regional Service Centre Entebbe (RSCE)

Job Title:           Human Resources Assistant
Organization: United Nations Regional Service Centre Entebbe
(RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: 60907
Reports to:  Service
Line Manager
About RSCE:
The
Regional Service Centre Steering Committee is the decision-making body for
RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The
Regional Service Centre, as approved by the Member States, is owned, managed
and staffed by the regional missions it serves. This framework reinforces the
existing missions’ chain of command structures and lines of authority in a
manner that does not create an additional layer between Headquarters and the
regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities: Within limits of delegated authority, the
Human Resources Assistant FS-5 will carry out the following duties:
1. Recruitment and
Placement:
  • Take part in the selection of candidates;
    including conducting roster searches for applicants and identifying
    short-lists of candidates, evaluating and screening applications,
    generating personal history profiles of candidates, facilitating the
    interview process and acting as ex-officio.
  • Render support in the filling of vacant posts
    for all categories, including initiating and following-up on reference
    checks and academic qualifications, ensuring the completion of the
    pre-recruitment formalities, calculating salaries and related benefits,
    and preparing and dispatching offers of appointment and Statement of
    Emoluments.
  • Provide input into policy development for HR
    policies for staff in the Field Service, General Service and related
    categories.
  • Schedule and coordinate entry tests for
    locally-recruited staff.
  • Supervise and support the maintenance of
    vacancy announcement files, staffing tables and tracking of status of
    recruitment cases.
  • Keenly review and process personnel actions
    through UMOJA.
  • Guide staff on visa matters.
2. Administration of
Entitlements:
  • Review and process data pertaining to
    conditions of service.
  • Review and process requests for a wide range
    of entitlements and exceptions to the Staff Rules and Regulations, e.g.
    travel entitlements, currency of payment of emoluments and rental subsidy.
  • Monitor issues on conditions of service of
    staff and advise the supervisor of any developments.
  • Guide staff on conditions of service and
    entitlements.
3. Classification:
  • Assist in reviewing and processing requests
    for classification by ensuring completeness of requests and liaising with
    requestors when required.
  • Provide advice and answer general queries on
    classification procedures and processes.
  • Assist in providing documentation and
    background materials relating to classification appeals by researching
    background information and liaising with relevant offices when required.
4. General:
  • Supervise the maintenance of automated
    databases and the centralized reference and filing systems by reviewing
    and approving entries by lower-level staff, ensuring that information is
    accurately and timely entered.
  • Coordinate with Budget Section in preparation
    of the staffing component of mission’s annual budget.
  • Carry out research on a range of Human
    Resources related issues and prepares notes/reports.
  • Research background information and draft
    information circulars on Human Resources related issues.
  • Undertake research on precedents, policy
    rulings and procedures.
  • Compile data from different sources and
    prepare statistical reports on Human Resources related issues.
  • Carry out exit briefings for separating staff
    and assist them in final arrangements.
  • Provide general office support services;
    process, draft, edit, proofread and finalize for signature/approval a
    variety of correspondence and other communications; perform budget
    preparation, input, monitoring and implementation in information systems,
    sets up and maintains files/records (electronic and paper); schedules
    appointments/meetings, monitors deadlines
  • Prepare written responses to queries
    concerning Human Resources related matters.
  • Train and provide supervision to lower-level
    staff in the unit.
  • Distribute routine work to junior support
    staff, ensuring efficient and timely execution of the work.
Qualifications, Skills and Experience:  
  • The ideal candidate for the United Nations Human
    Resources Assistant job opportunity should have completed a High school or
    equivalent diploma. Technical or vocational certificate in human
    resources, business administration or personnel administration is a
    requirement.
  • At least eight years of progressively
    responsible experience in human resources management or other related
    fields.
  • Previous experience in the use of UMOJA and
    Field Support Suite (FSS) is desirable.
  • Languages: Fluency in oral and written English
    is required.
Personal Competencies:
  • Professionalism: Substantive experience in, and
    thorough knowledge of, administrative functions (e.g., budget/ work
    programme, human resources, database management, etc). Extensive
    knowledge, regarding the application of financial, and staff regulations
    and rules. The skills and ability to analyze and interpret financial data.
    Ability to manage processes, maintain accurate records, interpret/analyse
    a wide variety of data, and identify/resolve data discrepancies and
    activity problems. Familiarity with all of the unit’s business operations
    and objectives. High degree of commitment to ensure the proper use of the
    unit’s financial resources. Shows pride in work and in achievements;
    demonstrates professional competence and mastery of subject matter; is
    conscientious and efficient in meeting commitments, observing deadlines
    and achieving results; is motivated by professional rather than personal
    concerns; shows persistence when faced with difficult problems or
    challenges; remains calm in stressful situations. Takes responsibility for
    incorporating gender perspectives and ensuring the equal participation of
    women and men in all area of work.
  • Planning and Organizing: Develops clear goals that are
    consistent with agreed strategies; identifies priority activities and
    assignments; adjusts priorities as required; allocates appropriate amount
    of time and resources for completing work; foresees risks and allows for
    contingencies when planning; monitors and adjusts plans and actions as
    necessary; uses time efficiently.
  • Client Orientation: Considers all those to whom services
    are provided to be “clients” and seeks to see things from clients’ point
    of view; establishes and maintains productive partnerships with clients by
    gaining their trust and respect; identifies clients’ needs and matches
    them to appropriate solutions; monitors ongoing developments inside and
    outside the clients’ environment to keep informed and anticipate problems;
    keeps clients informed of progress or setbacks in projects; meets timeline
    for delivery of products or services to client.
NB: The United Nations does not charge a fee at any stage of the
recruitment process (Application, interview meeting, processing, or training).
The United Nations does not concern itself with information on applicants’ bank
accounts.
How to Apply:
All
suitably qualified and interested candidates desiring to serve the United
Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned capacity
should express their interest by visiting the UN recruitment website and
clicking Apply Now.
Deadline: 2nd June 2016
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