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02 May 2016

UN Careers - Supply & Procurement Specialist (Contracts) at United Nations Children’s Fund (UNICEF)

Organization: United Nations Children’s Fund (UNICEF)
Duty Station: Kampala, Uganda
Reports to: Supply and Logistics Manager
Vacancy Number: 495734
Grade: P3

About Us:
The United Nations Children’s Fund (UNICEF) is mandated by the UN general assembly to advocate for the protection of children’s rights, to help meet their basic needs and expand their opportunities to reach their full potential. Together with our partners, we work in 190 countries and territories to translate that commitment into practical action, focusing special effort on reaching the most vulnerable and excluded children, to the benefit of all children, everywhere.

Job Summary: The Supply & Procurement Specialist (Contracts) will work in liaison with the Supply and Logistics Manager and Procurement team to strengthen procurement, service contracting and technical support. The incumbent will specifically offer support in the planning, procurement, distribution and monitoring of UNICEF's supplies and contracting processes, in support of the Country Programme.  

Key Duties and Responsibilities: 
  • Actively participates in Country Programme strategy planning preview and review meetings to advise on supply requirements. Assists in developing the supply component of the Country
  • Programme, including systems for the procurement and distribution of supplies.
  • The incumbent will be responsible for Supply Planning through coordination with the Programme Sections. Provides technical advice on procurement specifications and supply administration. When required, develops plans for emergency supply assistance, in accordance with UNICEF Emergency Policies and Guidelines.
  • Responsible for all contracts and credentialing of contractors. Ensure full compliance of contracts with UNICEF rules, regulations procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.
  • Maintains contact with the Supply Division, Copenhagen, on supply policies. Interprets and advises the country office and Government on policies and procedures, impacting on offshore/local procurement and delivery and utilization of UNICEF supplies and equipment. Maintains appropriate links with other UN agencies in support of joint procurement collaboration.
  • Carries out market research, identifies and recommends potential local suppliers. Maintains commodity files and evaluates local supply sources' overall performance, (competitive pricing, product quality and timely delivery). Assesses supply administration and control mechanisms, and advises on appropriate actions.
  • Mentors and supervises the procurement staff, in preparation and for implementation of the section's workplan. Promotes a collaborative, client-focused, quality and result-oriented approach in the team but also delivering very specific outputs.
  • Keenly reviews and supervises the preparation of appropriate documentations: sales orders, requisitions for services, purchase orders, service contracts, Long-Term Arrangements (LTAs), CRC submissions etc.
  • Undertakes local procurement, as required. Issues invitations to bid. Responsible for pre-award and post-award functions, including price/cost analysis, negotiation, and administration for services (including professional or technical services and/or specialized construction), materials, and equipment.

Qualifications, Skills and Experience: 
  • The applicant for the United Nations UNICEF Supply & Procurement Specialist (Contracts) job opportunity should hold an advanced university degree in Business Administration, Management, Contract/commercial Law, International Economics, International Development or a related field.   
  • At least five years of professional work experience in supply/procurement/logistics management at the national and international levels, two years of which should be in developing countries. Demonstrated work experience in purchasing and managing institutional contracts.
  • Broad working knowledge of Supply Chain Management preferably in a developing country context.
  • Mastery of technical knowledge (product knowledge, market research/analysis) required for Supply Management/Purchasing/Contracting (e.g., vaccine, equipment, medical supplies, contracts, customs function, taxation, insurance, etc.).
  • Knowledge of supply/contracting/logistics policies, goals, strategies, and approaches.
  • Knowledge of public procurement principles and processes.
  • Working knowledge of procurement process from procurement planning, to execution to contract management and administration, including procurement methods and tools of good procurement practice.
  • Broad knowledge and understanding of establishing strategic, long term and sustainable procurement arrangements.
  • Broad working knowledge of general principles and processes involved in risk management in procurement, including risk analysis and evaluation techniques.
  • Working knowledge of financial and legal implications in procurement processes.
  • Language Proficiency: Fluent (speaking and writing) in English.

Personal Competencies:
  • Core Values: Commitment, Diversity and inclusion, Integrity
  • Core Competencies: Communication, Drive for Result, Working with People
  • Functional Competencies: Applying Technical Expertise, Adapting and Responding to Change, Deciding and Initiating Actions, Following Instructions and Procedures, Leading and Supervising, Planning and Organizing

NB: UNICEF is committed to gender equality in its mandate and its staff; qualified female candidates are strongly encouraged to apply. UNICEF is a smoke free environment.

How to Apply:
All suitably qualified and interested candidates who wish to join the United Nations UNICEF in the aforementioned capacity are encouraged to visit the link below to Apply.

Deadline: 10th May, 2016

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