Job Title: Senior Initiative Manager (SIM)
Organisation: CARE International
Reports to: Programme Manager
Duty Station: Gulu, Uganda
CARE International is a leading global development and humanitarian organization. In 2014, CARE worked in 90 countries around the world, supporting 880 poverty-fighting development and humanitarian aid projects, reaching more than 72 million people. CARE International in Uganda (CARE) works with others to make a sustainable improvement in the lives of the very poor, with a focus on women and girls. Our current program focusses on women and girls’ economic rights, particularly financial inclusion and governance of natural resources women and girls depend upon, and on their sexual and reproductive health rights, including a life free of violence. Our programming is guided by our core values of excellence, accountability, respect, integrity and transparency.
Job Summary: The Senior Initiative Manager (SIM) will mainly be responsible for managing and Capacity Development Coordination of the Uganda component of the Learning for Change (L4C) which will enable NGOs and CARE country-office staff, grassroots organizations and government agencies to successfully promote and enhance gender equality in their own poverty reduction programmes. Indirectly, this will impact the lives of the vulnerable women and girls that partners and CARE work with. The SIM will also provide oversight for the other CARE Austria/ADA initiatives which include the Sexual and Reproductive and Maternal Child Health (SRMCH) and Policy Dialogue projects. Within L4C the SIM supervises (locally) the L4C technical thematic lead unit led by the Women’s Leadership Cross Country Thematic Leader. This role is undertaken in coordination with the CARE Austria L4C Coordinator based in Vienna. The SIM also supervises the L4C Training and Capacity Building Officer. In their primary L4C role, the SIM ensures that capacity development at CARE organizational and partner level effectively translates into enhanced gender equality-focused impact at program intervention level. The SIM coordinates closely with the NUWEP Program Quality and Learning Manager to ensure that effective monitoring, evaluation, accountability and learning (MEAL) systems are in place for the initiatives that they manage; that advocacy technical support is provided to supervise projects and that the NUWEP Program Manager provides necessary technical guidance related to partnerships. The SIM works closely with the CARE Uganda Human Resources Manager in planning for organizational capacity development of staff in transformative gender equality approaches. The SIM has a local reporting line to the NUWEP Program Manager but under this matrix management set up, coordinates closely with the CARE Austria L4C Coordinator.
Key Duties and Responsibilities:
1. Overall leadership and management for NUWEP L4C, SRMCH and Policy Dialogue projects. (40% of time)
- The incumbent will be responsible for drawing from the objectives and agreed upon key activities in the project proposals, develop detailed yearly and quarterly implementation plans and related budgets while ensuring synergies between the different initiatives;
- Ensure DIPs (Detailed Implementation Plans) are followed and closely monitored for each initiative to ensure timely implementation of activities and within available resources and immediately report any problems or deviations from plans;
- Ensure logistics for all training, capacity building, research and other events have been prepared and organized in line with CARE’s & donors’ internal procedures and to create the best possible environment and conditions for participants in these different events;
- In charge of monitoring the initiatives’ budget, reviewing monthly expenditure reports and ensuring budgets are used in accordance with CARE’s and the donors’ rules and regulations. This involves planning and designing activities in ways that fit the available budgets, reviewing monthly, quarterly, annual and donors’ financial reports and ensuring allocation of expenses to the right budget lines, preparing quarterly projection of needed funds, pipeline projections, etc.
- Responsible for all procurement of goods and services related to these initiatives, according to approved budgets and activity plans and in line with both CARE and the donors’ procurement rules and policies
- Ongoing identification of staffing needs, recommends changes of staffing structure as needed and develops / adapts job descriptions for the whole project team as needed;
- Direct supervision of L4C Women’s Leadership Team Leader and L4C Training and Capacity Building Officer, which includes development of annual performance objectives and proactive management of performance through day to day guidance and coaching, formal mid-term and annual performance reviews and support to staff for achieve their personal and professional development objectives.
- Ensures synergy across the supervised initiatives as well as efficient use of resources across initiatives
2. Partnership Management & capacity building:
- Identify implementation partners and coordinate signing of agreements with them; manage relationships with these partners to ensure deliverables are met timely and with the required quality; Ongoing review and assessment of partners performance and provision of support as needed through development, implementation and monitoring of partners capacity development plans;
- Ensure scopes of work and budgets for partners are regularly updated, at least annually to reflect activities of the projects’ annual actions plans;
- Ensure partners reports, both financial and narrative, are submitted timely and analysed and that feedback is shared with partners;
- Ensure due diligence and organizational capacity assessments are conducted before signing MOUs and that partners’ capacity development plans are developed based on findings of these assessments; Ensure on-going capacity building at institutional, organizational and technical level; Pay attention to ensuring the following key themes are part and parcel of any partner assessment and capacity development plan:
- Developing women’s leadership
- Engaging Men and Boys for Gender Equality
- Psycho social approach
- M&E/Knowledge Management and Learning
- Organizational Gender Mainstreaming/GED
- Ensure all partners’ agreements are in line with CARE’s sub agreement policy;
- Ensure partners have in-depth knowledge of the projects’ objectives and strategies;
- Ensure that partners are involved in all critical moments and events of the projects (consultancies, planning meetings, review meetings, baseline, midterm review, end line, steering committee meetings, etc.) and that all key information is shared with them in a transparent manner and in real time;
- Work closely with other CARE projects working with the same partners.
- Ensure that other NUWEP projects benefit from the capacity development of CARE staff and partners in gender trans-formative-led thematic approaches that benefit the overall impact populations of NUWEP.
3. Monitoring, Evaluation, learning and Reporting for L4C, SRMCH and Policy Dialogue projects in coordination with NUWEP PM and PQL Manager(10% of time):
- Ensure a results-based monitoring and evaluation system is developed with SMART indicators, with the engagement of local partners and the development of a learning system that not only generates quantitative data but allows for ongoing collection of participants views on the programs’ relevance and success;
- Ensure that project indicators are sex dis-aggregated and gender sensitive;
- Ensure a project database is developed and maintained to allow keeping track of project participants in each component, without double counting across components;
- Ensure CARE and partner staff are trained on the developed monitoring and evaluation system;
- Coordinate and manage the design of the base line, midterm review and end line and final evaluation;
- Actively facilitate and document quarterly project reviews with key partners and ensure these reviews inform project implementation and are used to improve project quality;
- Writes and support direct reports to write briefs, human interest stories and papers that can be used for advocacy or information purposes;
- Supports team members and partners to write reports on their sector of intervention and coordinates process of consolidation of reports for internal purposes as well as donor reports, as per guidelines of the donor; It is critical to ensure reports are a true reflection of implementation and reflect progress as well as challenges and lessons learnt
- Ensure learning products are developed in coordination with relevant cross-country thematic leads
Qualifications, Skills and Experience:
- The ideal candidate for the Senior Initiative Manager (SIM) career opportunity should hold a Bachelor’s degree in Social work and / or Social development, Public health, gender, Sociology or related field (though a Master’s degree is preferred)
- Possession of a relevant Post graduate qualification is an added advantage
- At least five years’ experience and working knowledge in senior program management (managing at least three different initiatives and grants)
- Possess excellent skills and experience in M&E, advocacy, report writing, participatory planning, financial management, Human Resource Management.
- People manager with proven experience managing diverse teams and individuals’ performance for success, Expert level knowledge and at least five years practical experience working with Civil Society Organizations, particularly in Institutional Development and Organizational Strengthening (IDOS);
- Excellent verbal and written communication skills in English.
- Computer literacy skills i.e. proficiency in Email, word processing, spreadsheets
- Personally committed to gender equality and women and girls’ empowerment with ability to lead to organizational change processes that aim at making organizations more gender aware, gender committed and gender competent.
- Both a team player as well as able to work independently with minimum supervision.
- Personal Competencies: Planning, Proactive problem solving, Contributing to team success, Managing work, Building partnerships, Communicating with impact, Initiating action, Information monitoring, Adaptability, Stress tolerance, Respect, Integrity, Diversity, Excellence, Accountability
How to Apply:
All suitably qualified and interested candidates should send their online applications at this link, Click Here. Click on the “Job Application” icon, fill the application form and attach a motivation letter clearly articulating Alignment with the above profile and an updated detailed CV (candidates should scan the CV and motivation letter as one document before Attaching to avoid double posting). Please do not create an account first, just go straight to the application form and fill it, attach PDF formats and submit.
Deadline: 20th May, 2016
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