The Ugandan Jobline

• Assist the FAM in all aspects of financial
  management, including carrying out banking transactions, completing bank
  account reconciliations, assisting in preparing monthly and quarterly
  forecasts;
• Support the FAM in the process of payroll
  payments preparation;
• Keenly verify transactions for compliance
  with Palladium International’s HR and Financial policies and procedures;
• The jobholder will verify all payroll
  transactions are within budget and advise the FAM on any discrepancies;
• Continuously monitor and review transaction
  flows and promote process improvements;
• Reconcile payroll with the budgets and the
  relevant account code in the general ledger;
• Ensure timely processing of pay slips and
  distribution to all employees;
• Timely processing of all statutory
  requirements across the group as required;
• Supervising petty cash expenditure;
• Supporting with the preparation and
  distribution of cash-books;
• Process all provident/pension/superannuation
  fund payments and withdrawals and ensuring that terminations are processed
  within the payroll system;
• Work in liaison with the FAM to ensure that
  all increases, adjustments, leave, variable pay, bonus and commission
  provisions are accurately calculated and recorded;
• Work closely with and regularly communicate with
  any payroll outsourcing providers that Palladium uses;
• Ensure that data and figures provided to them
  are accurate and submitted on time.

• Answer and direct phone calls;
• Organize and schedule meetings and
  appointments;
• Produce and distribute correspondence memos,
  letters, faxes and forms;
• Assist in the preparation of regularly
  scheduled reports;
• Develop and maintain a filing system;
• Order office supplies;
• Prepare, reconcile and submit expense
  reports;
• Provide general support to visitors in the
  office.

• The applicant for the DFID NU-TEC Project Finance
  & Administrative Assistant job placement should hold a University
  degree in finance, accounting or similar field;
• A minimum of two years of professional
  experience in finance and/or accounting;
• Broad working knowledge and understanding of
  professional accounting principles, theories, practices and terminology
  (private sector, governmental, and non-profit) and ability to understand
  accounting practices and procedures, to analyse data, narrative reports
  and workload flow charts;
• Previous exposure and experience in inclusive
  development, including gender issues within an understanding of market
  systems development.
• Ability to communicate effectively, both
  verbally and in writing, with managers, colleagues and clients;
• High computer proficiency, particularly in
  the Microsoft Office suite and accounting software programs;
• Keen attention to detail and ability to
  effectively and efficiently perform multiple tasks and balance competing
  priorities often within a required timeframe;
• Ability to respond and adapt quickly to
  changing requirements and competing demands; and
• Professional and mature demeanour and
  conduct, especially during interactions with program team members.

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