Job Title: Finance & Grants Officer
Organisation: Danish Refugee Council (DRC)
Duty Station: Kampala, Uganda
Funding Source: European Union Emergency Trust Fund for Africa
Reports to: Grants Manager
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
About EU Project:
DRC is presently leading a Consortium of four NGOs (DRC, ZOA, Save the Children, and CEFORD) which has been selected to implement a program in Northern Uganda to support the self-reliance, resilience and social stability of displacement-affected communities, South Sudanese refugees and their host communities. The Consortium is implementing a 3-year project implemented by a consortium of NGOs and funded under the European Union Emergency Trust Fund for Africa to respond to refugee settlements in West Nile of Uganda.
Job Summary: The Finance & Grants Officer will provide day-to-day financial and grants support to the implementation of the EU Trust Fund project. The incumbent will also be responsible for ensuring grants compliance as per the DRC and donor policies and regulations and will also support the financial administration of the EU project. The jobholder will act as the main contact point in relation to fund accountability and documentation received from EU Trust consortia partners.
Key Duties and Responsibilities:
- Manage all financial aspects of the multi-year and multi-partner project in line with EU requirements.
- Oversee financial aspect of sub-grant tracking and subcontracting, ensuring forward planning and preparation for donor reporting, adherence with EU and consortium requirements and timelines, and timely submission of sub-grantee reports from the partner organizations.
- Work in liaison with the Senior Finance Officer ensure that financial management systems and records are effective and robust in order to identify and protect the assets and interests of the consortium.
- Consolidate cash flows, reporting templates, financial plans and amendments throughout the project life.
- Maintain an adequate filing system for all financial and accounting deliverables to ensure ease of access during internal/external audit.
- Monitor budget burn rates and recommend appropriate action on any significant variances (+/-10%). Notify the EU Trust Project Manager of any red flag in expenditure levels.
- Participate in a procurement committee as and when needed.
- Consolidate financial reports, fund requests and budgets in a timely fashion.
- Ensure that all financial records and accounts are compiled on time, accurately and in line with international accounting standards and donor regulations.
- Ensure all consortium members submit accurate timesheets.
- Maintain accounting records of the consortium partners this includes review of the partner booking and documentation relating to EU Trust Fund as well as ensuring correct coding of expenses into DRC books of accounts.
- Follow up on timely implementation of the recommendations to remedy significant variances.
Administration of Donor Grants:
- Disseminate relevant and required conditions of the grant to the project owner and other responsible.
- Work closely with the Area Managers to ensure that funds are being spent correctly as per the regulation of the grant and reports are produced timely.
- Establish the specific requirements of the EU Trust Fund grant and ensure these are followed by the various stakeholder involved in implementation of the project grants.
- Ensure that the relevant documents including grant agreements, annexes, reports, project correspondence are up-to date both in hard copy files within DRC archive and on online grant management system (GMS).
- Ensure in-country authority delegation for the EU Trust Fund project is signed and duly updated, and archived.
- Support internal and external audits and project verification.
- Ensure that reports are prepared by the relevant responsible person before the deadline and is consolidated. Strictly ensure that Donor deadlines are adhered to.
- Send frequent reminders of Donor reporting deadlines well in advance to the project owners and other stakeholders.
- Consolidate and QA the reports provided by the stakeholders and send it to Donor.
- Document the submitted reports both in physical files and electronic archives.
- Ensure correct format, forms and other annexes are complete before sending the reports to Donors.
- Report to the Grants Manager on the status of the EU Trust Fund grant and compare records on a quarterly basis.
Qualifications, Skills and Experience:
- The ideal candidate for the Danish Refugee Council (DRC) Finance & Grants Officer job opportunity should hold a Bachelor’s Degree in Finance or Accounting and final certification in CPA or ACCA
- A minimum of three years’ work experience in finance or accounting in INGOs.
- Excellent knowledge in preparing major international donor reports.
- Knowledge and experience of working with Echo, EU donors.
- Working knowledge and experience in grant management in Consortium
- Possess strong analytical and conceptual skills.
- Show commitment to accountable practices.
- Knowledge of working in challenging environments.
- Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours.
- Proven ability to prioritize tasks, meet deadlines and work with limited supervision
- Proactive, stable and robust character and a good team player.
- Excellent communication skills, calm and a good sense of humour.
- Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.
- Fluent in written and spoken English.
How to Apply:
All suitably qualified and interested candidates should send their applications including;
- A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and please indicate your salary expectations
- Updated and detailed (maximum 3 pages). The CV should include information about your qualifications, relevant training courses, work experience, and name and contact details of three relevant references.
The complete application package should be uploaded online, Click Here
Deadline: 7th June 2016
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