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17 May 2016

Administrative Officer Jobs - Alliance One International US

Job Title:        Administrative Officer
Organization: Alliance One International US
Duty Station: Kampala, Uganda
Job Code: QSL-AOU-ADO-02

About US:
Alliance One International has its global headquarters in Raleigh, North Carolina, USA and it provides worldwide service to the large cigarette manufacturers. Multinational manufacturers of consumer tobacco products rely on independent merchants such as Alliance One to supply the majority of their leaf. As a result, Alliance One purchases tobacco in more than 45 countries and serves manufacturers of cigarettes and other consumer tobacco products in over 90 countries. Alliance One proudly claims broad geographic processing capabilities, a diversified product offering, and an established customer base, which includes all of the major consumer tobacco product manufacturers. They select, purchase, process, pack, store, ship, and, in certain developing markets, provide agronomy expertise and financing for growing leaf tobacco. Alliance One’s revenues are primarily comprised of sales of processed tobacco and fees charged for related services to manufacturers of consumer tobacco products around the world. They do not manufacture cigarettes or other consumer tobacco products.

Job Summary: The Administrative Officer will be tasked with the provision of human resources advice, assistance and support to Alliance One Tobacco Uganda Limited Managers and staff to ensure the achievement of departmental goals and objectives.

Key Duties and Responsibilities: 
1. Corporate Relationships and Hospitality:
  • The incumbent reconciles accounts signed off by visitors' against final account paid to the accommodation;
  • Submits-the Uganda public holidays to Corporate for inclusion in the Corporate calendar;
  • Updates and maintains the monthly Company calendar for Senior Management movements; Drives Business Performance in line with the AOP
  • Arranges Company social events and functions to provide hospitality to internal and external stakeholders and visitors from AOI in line with AOTU Corporate Hospitality Procedures
2. Office Administration: Performs administrative, reception and HR functions in line with instructions from the HRM;
3. Monthly Payroll, Appointment of Seasonal and Permanent Employees PPAYP:
  • Inputs relevant pay data and assists with the preparation and checking of the monthly payroll for AO Uganda under the instruction of the HR Manager and in line with AOI Payroll Policies and Procedures
  • The jobholder recruits approximately 1000 seasonal employees, and overviews the general welfare in compliance with AO Uganda Leaf Buying Procedures
  • Coordinates the appointment and retention of skilled manpower (Bands B1 to C3), oversees appointment/termination and head count of Seasonal Employees in line with AOI SOPs and Local Tobacco Industry Regulations
4. Implementation and Maintenance of Reward Policies
  • Maintains the Job Evaluation System to ensure an equitable and objective grading system in AO Uganda in line with AOI Job Evaluation SOPs
  • Assists with, and maintains the implementation of the Performance Management System for AO Uganda under the guidance of the Human Resources Manager
5. Training and Development: Keenly analyses training needs for Bands B1 to C3 and carries out and reports on the identified training and development in line with AOI Training Policies
6. Payroll and Compliance PPAYP:
  • Manages the monthly payroll and checks that all Managers and Staff have been paid accurately in compliance with AO Uganda HR Payroll Procedures
  • Holds responsibility for, and acts as the AO Uganda Compliance Officer in compliance with AOI Operations Compliance Policies and Procedures
7. Human Resources Policies, Procedures and Allied Systems: Keenly monitors the introduction/updating, application, maintenance of, and adherence to, the HR Policies, Procedures and Corporate Culture in line with AOI HR Regulations

Qualifications, Skills and Experience: 
  • The ideal candidate should hold a Degree in Social Sciences or Human Resources. Possesion of a relevant Post Graduate Diploma (Uganda)
  • A minimum of two to four years’ experience in Human Resource and Training and Development operations and administration, within the Tobacco Industry or similar
  • Skilled and knowledgeable in HR Administration and training and development
  • Computer literacy skills i.e. proficiency in Microsoft packages
  • Working knowledge of Application of Reward Policies and Procedures
  • Working knowledge of HR Premier and ECMT
  • Demonstrated ability to communicate verbally and in writing
  • Excellent interpersonal and interactive skills
  • Proven ability to solve, analyse and decide on Administrative and HR related problems        
  • Member of relevant processional body i.e. HRMA – Uganda and other HR Networks

How to Apply:
All suitably qualified and interested are encouraged to send their cover letters and updated CVs including three referees (two of whom should have been direct supervisors) to our e-mail to: recruitment@qsourcing.com
Address all your applications to:

Human Resources Office,
Q-Sourcing Limited (U),
Plot 14/16 Semawata Road, Ntinda
P.O. Box 12883, Ntinda, Kampala, Uganda

Note: Kindly mark your application as "Application_ Administrative Officer (QSL-AOU-ADO-02)" in the subject line of your email. Only shortlisted applicants will be contacted.

Deadline: 20th May 2016 by 5:00 pm

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