The Ugandan Jobline

• Questionnaire batching: Batching received questionnaires in
  order in batches of fixed size (per study) for easier monitoring and data
  entry.
• Questionnaire distribution: Allocate work to other DMAs/SDMAs
  according to priority.
• Screen testing: Testing data entry screens that have
  been created by the Data Managers (DM) / Data Programmers.
• Data entry:
• Enter data into designated MS Access
  databases.
• Record information about the given
  data and data entry files for monitoring purposes.
• Report data entry problems:
• Highlight and report problems that occur
  during data entry to the database manager in charge of the dataset. These
  include data that are unreadable, out-of-range, and inconsistent with the
  interactive checks provided by the data entry programmes.
• The Data Management Assistant will highlight
  modifications required to data entry screens to the database manager.
• Data verification:
• Run validation programmes to ensure
  the data entered exactly matches the data on the hard copy.
• Print reports to identify and solve
  discrepancies, missing data and other problems with the data in the
  databases.
• Data back-up: Ensure a backup of the entered data
  has been stored in the correct place.
• Data transfer: Transfer data from data entry file
  into the final folder for uploading into the main Access tables.
• Data upload: Upload data entry into the main
  databases under the supervision of a DM.
• Data cleaning under supervision of a DM:
• Run simple check programs in Ms
  Access
• Look up data in hard copies to check
  against inconsistencies,
• Compile reports of inconsistencies
  and rectify them on the database.
• Questionnaire storage:
• Store the hard copies of the data
  according to the system designed for that study.
• Ensure the accounting of the data is
  recorded.
• Open new box files whenever
  necessary.
• Checking box files to confirm proper
  filing before permanent storage in the archives.
• Data collection: With the introduction of UMPCS, DMAs
  may be required to enter data in real time in the field and carry out the
  following tasks:
• Individual/Community mobilisation
  for participation in a population survey
• Explaining study purpose to
  potential participants,
• In charge of obtaining informed consent
  from study participants,
• Administering questionnaires to
  population survey participants using UMPCs.
• Other tasks: Under supervision, to perform other
  tasks as required by the more senior staff in the data section. To report
  the results of these tasks promptly. These tasks include:
• Packing of study drugs;
• Translations and back translations
  of information sheets and consent forms;
• Solving simple data queries and
  carry out some DM’s tasks under their supervision.

• The applicants for the Data Management
  Assistant jobs should at least hold A’ level with credits in O’ level
  Mathematics and English; should be numerate and literate, able to
  recognise number and character order; Certificate in MS Office
  applications. Applicants with Diploma or Degree in data / research related
  field ; Diploma in secretarial studies have an added advantage
• A minimum of two years of recent experience
  in data entry. 
• Very good typing speed; file management. 
• Excellent accuracy in transcribing figures
• Applicants that have worked with data in a
  medical or health related or research related organization have an added
  advantage
• The job holder must at all times carry out
  their responsibilities with due regard to the MRC’s: Code of conduct, Equality
  & Diversity Policy, Health & Safety Policy, Information technology
  policy and Data Protection Act
• Personal Competencies: Personal
  Integrity, Emotional Resourcefulness, Ability to Learn, Forward Thinking, Reliability,
  Openness to Others, Independence, Analytical Thinking, Proactivity, Results
  Orientation, Thoroughness, Concern for Excellence, Flexibility Towards
  Others, Service Orientation, Development Orientation

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