Fresher Logistics Assistant CAFOD Project Jobs – Caritas

Job Title:     Logistics Assistant
Organisation: Caritas Kotido
Project Name: Integrated Food Security Project (INFOSEP)
Funding Source: Catholic Agency for Overseas Development (CAFOD)
Duty Station: Uganda
Reports to: Finance and Administration Manager
About US:
Caritas
Kotido, established in 1991, is the social development arm of the Catholic
Diocese of Kotido. Caritas Kotido is mandated with the task of assessing the
needs of the people, designing and implementing developmental interventions
with the aim of changing their lives in Kotido Catholic Diocese. In the last
two decades, Caritas has worked mainly in the areas of social economic development,
particularly targeting poor farmers and pastoralists, women, and people living
with HIV/AIDS, as well as orphans and vulnerable children.
About CAFOD Project:
Caritas
Kotido has signed an agreement with Catholic Agency for Overseas Development
(CAFOD) to implement a six months project on Emergency Humanitarian Response in
Kotido Diocese. The Emergency Humanitarian Response Project will be implemented
in six Sub Counties of Kacheri and Kotido Town Council in Kotido District,
Nyakwae in Abim District, and Lodiko, Loyoro and Sidok Sub Counties in Kaabong
District.
Job Summary: The Logistics Assistant will be in charge of the procurement
and logistics operations of Caritas Kotido Diocese under the supervision of
Finance and Administration Manager. He/she provides support to
Caritas Kotido Diocese operations and coordinates with the EHR staff on
support, training, guidelines and standard operating procedures as set out by
Caritas Kotido Diocese.
Key Duties and Responsibilities:  
1. Procurement:
  • Using the guidelines in Caritas Kotido
    Diocese operations Manual; procure, obtain quotations and carry out all
    logistics related tasks as instructed by the responsible officer of
    Caritas Kotido Diocese;
  • In charge of updating
    the procurement table for Caritas Kotido Diocese and Submission to Finance
    and Administration Manager on a monthly basis.
  • Update the request for payment tracking sheet
    and share with the finance and administration Manager on a weekly basis.
2. Fleet Management;
  • Ensure that all repairs, service &
    maintenance performed on vehicles/equipment/ machinery are in accordance
    to the required standards established to achieve maximum reliability with
    minimum downtime and at best value for money;
  • Ensure that all repairs and servicing
    performed on all vehicles and equipment is recorded on job cards and that
    vehicle histories are maintained. Keep and maintain all maintenance reports
    and submit them on monthly basis to Finance and Administration Manager.
  • Keenly monitor
    fuel consumption for vehicle fleet/ motorcycles / generators through
    ensuring weekly calculations of fuel consumption and providing the report
    to the Finance and Administration Manager;
  • Prepare fuel consumption and maintenance
    reports for vehicle, motorcycles and generators for Caritas Kotido Diocese
    and share this with Finance and Administration Manager on monthly basis;
  • Maintain a clear overview of Caritas Kotido
    Diocese vehicles both in the Field and main office on regular update as
    and when needed.
  • Ensure that insurance policies for vehicles
    are renewed on a timely basis;
  • Supervise and build capacity with drivers.
    Ensure vehicle log sheets are completed according to guidelines on weekly
    basis and submitted to Finance and Administration Manager on monthly
    basis;
  • Systematically coordinate the movement plans
    in both the Field and main offices.
3. Inventory and Asset
Transfer:
  • Update inventory list in both Field and main
    offices on a monthly basis and submit to the Finance and Administration
    Manager;
  • Ensure all assets in both the Field and main
    Office are properly tagged as soon as assets are procured;
  • Bi-annually conduct physical asset
    verification to confirm the condition of assets in both the Field and main
    Offices;
  • Ensure assets transfer forms are properly
    completed during movement of goods from one field office to another.
    Further, ensure that proper stocks records are kept and updated regularly.
4. Other tasks
  • Ensure that Caritas Kotido Diocese safety in
    the office is observed, visitors check at the gate, fire extinguishers and
    smoke detectors are up to date;
  • Supervise and build capacity of the guards.
Qualifications, Skills and Experience:  
  • The ideal candidate
    for the Caritas Kotido Logistics Assistant vacancy should hold a Diploma
    in Procurement and Logistics Management, supply or the equivalent professional
    qualification from a recognized institution.
  • One to two years
    procurement and logistics experience in a busy organization, preferably in
    an NGO setting. Must demonstrate professional experience in legal,
    administrative and operational aspects of Procurement and Logistics.
  • Proven experience working with donor funded
    projects/ programmes e.g. EU, DFID, and UN among other donors.
  • Previous exposure
    and experience in financial management of tendering processes and
    audits.
  • Excellent communication
    and writing skills in English.
  • A pro-active person who is able to work
    independently and at the same time a good team player.
  • Excellent interpersonal skills and ability to
    work independently with minimum supervision.
  • Computer literacy skills i.e. proficiency in
    MS word, excel
  • Good knowledge of Christianity and the social
    doctrines of the church
How to Apply:  
All
suitably qualified candidates should send their application letters, Curriculum
Vitae, relevant academic and other relevant work experience documents to;
The
Secretary SSD Board,
Kotido
Catholic Diocese,
P.O.
Box 55, Kotido -Uganda.
E-mail to: caritaskotidorecruitment@gmail.com
NB. Only shortlisted applicants will be contacted.
Deadline: 24th April, 2016 by 5:00 PM

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