The Ugandan Jobline

• Carry out general clerical duties, to include
  but not be limited to photocopying, scanning, faxing, filing, and mailing.
• Offer office administrative support including
  organization and facilitation for internal meetings, drafting agendas, and
  taking minutes;
• Maintain hard copy and electronic versions of
  a project archive, including contract and subcontract documents, client
  approvals,  consultant documents,
  travel files, procurement files, 
  project deliverables, project reports , and minutes of meetings.
• Manage and document correspondences between
  project offices, the home office, the client, other partners, and
  stakeholders.
• Update, store, and maintain all personnel
  files.
• Provide support in new staff orientation,
  onboarding and other HR initiatives.
• Manage the proper reporting of labor time and
  ensure the timely submission of electronic and paper timesheets, and the
  timely completion and submission of Labor Adjustment Forms, when needed.
• Perform translations of simple documents as
  needed.
• Answer incoming telephone calls, take
  complete and accurate messages for people who are not available, and
  ensure they receive the messages.
• Greet and escort guests.
• Purchase, store and distribute office
  supplies.
• Ensure timely settlement of office bills.
• Manage local procurements for office supplies
  and other requirements.
• Assist with making logistical arrangements
  for project events and field activities.
• Make logistical arrangements for project
  staff traveling outside their region or for international visitors.
• Manage/track petty cash transactions and
  receipts.

• The ideal candidate should hold a Bachelor’s
  Degree in Administration, Management, Business, Social Science, or other
  relevant field.
• A minimum of two (2) years of relevant
  professional experience in office administration.
• Broad working knowledge and experience with
  Windows, Word, Excel, PowerPoint, and other data processing and graphical
  presentation software.
• Proven ability to independently plan and
  execute complex tasks while addressing daily management details and
  remaining organized and focused on long-term deadlines and strategy highly
  desirable.
• Ability to assess problems and develop
  solutions.
• Excellent inter-personal communication skills
  and excellent organization skills.
• Preference for candidates who have experience
  that relates to USAID-funded projects or other international development
  experience.
• Oral and written English language fluency.

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