Administrative Executive / Receptionist Job Careers – Ipsos

Organization: Ipsos
Duty Station: Kampala, Uganda
About US:
Ipsos
is a world-leading research company operating in more than 85 countries. It has
revenues in excess of £1Bn and employs over 16,000 staff worldwide. Ipsos
provides research services and strategic insights to the world’s largest
corporations and many public sector organisations. Ipsos is organized in each
country of operation across its global business lines and its functions, in a
matrix organization that is designed to achieve operational excellence,
functional expertise and client satisfaction.
Job Summary: The Administrative Executive / Receptionist will
have the unique responsibility of being the first point of contact for a
company, and being responsible for leaving a good first impression with all
visitors and callers.
Key Duties and Responsibilities:  
1. Resource Allocation:
  • The incumbent will control the company’s
    shared resources (meeting rooms, laptops, LCD projectors, flash disks
    etc.) and ensure that they are adequately allocated among employees.
  • In charge of the control of the company
    stationery supplies.
2. Fleet and transport Management:
  • Ensuring that all company cars are well
    maintained and serviced in due time.
  • Take all travel requests, assign cars and
    monitor vehicle usage to curb any misuse.
  • In charge of monitoring vehicle fueling
    procedures and establishing that the necessary logs are entered correctly
    and regularly.
  • Ensure that all road licenses and insurance
    policies for the vehicles are renewed on time.
  • Mentor and supervise the Rider and Driver.
3. Insurance:
  • Ensure that all company property is insured,
    renewals are done on time and that all insurance claims are followed up
    and paid.
  • Send monthly updates of the company insurance
    register whilst ensuring that any new asset is registered and the
    information is duly forwarded to the insurance broker.
4. General maintenance of
the company premises:
  • Sustaining a clean, safe and secure work
    environment by;
·        
Liaising with the caretaker to ensure that any
company facilities that require repairs are dealt with promptly
·        
Maintaining office equipment/furniture/fixtures,
to ensure their serviceability.
  • Being responsible for the maintenance and
    monthly update of the company asset register.
5. Travel: Coordinate
all travel arrangements- both project and non project.
6. Other:
  • Front desk work which includes operating the
    switchboard answering calls, directing and referring visitors to the
    respective offices.
  • Ensure that a high level of cleanliness is
    maintained throughout the reception areas and bathrooms closer to the reception.
    This will be in conjunction with the cleaning firm.
  • Perform messagerial duties would include
    ensuring that clients get their reports on time.
  • Make transport booking arrangements for both
    external and internal clients.
  • Act as the custodian of general company’s
    assets (i.e. Laptops, LCD Projectors Photocopier e.t.c ).
  • In charge of dispatching company mails,
    parcels and keeping records of the same.
  • Able to work extended hours on occasions when
    required.
  • Perform general duties such as performing any
    other duties as may be assigned to you from time to time.
Qualifications, Skills and Experience: 
  • The ideal candidate for the Ipsos Administrative
    Executive / Receptionist job opportunity should hold a relevant degree
  • Self-driven, results-oriented with a positive
    outlook, shows a lot of initiative and has a clear focus on clients,
    visitors and staff.
  • Be a mature, credible, and comfortable in
    dealing with clients, visitors and staff.
  • Responsible, reliable, tolerant, hardworking
    and determined.
  • Ability to prioritize.
  • Well-presented and business-like.
  • Organized, good planner, who is continually
    able to deliver on deadlines
  • Keen for new experiences, responsibility and
    accountability.
  • Ability to get on with others and be a
    team-player.
  • High degree of creativity.
  • Able to work extended hours on occasions when
    required.
How to Apply: 
All
suitably qualified and interested candidates should send their applications and
updated CVs detailing experience for the post and include daytime telephone
contacts to; careers.uganda@ipsos.com. Please include “Admin Executive/
Receptionist – Uganda” in the cover letter and email subject header.
NB: Application will not be considered if covering
letter is not attached.
Deadline: 6th May, 2016
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more of the latest jobs, please visit https://www.theugandanjobline.com
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