Administrative Assistant NGO Job Careers – ACDI/VOCA

Job Title:      Administrative Assistant
Organisation: ACDI/VOCA
Project: Resiliency through Wealth, Agriculture, and
Nutrition in Karamoja (RWANU)
Funding Source: USAID
Reports to: Regional Administrative Officer
Duty Station: Uganda
About USAID RWANU Project:
ACDI/VOCA
is an international NGO that is currently implementing the USAID-funded PL 480
Title II Development Food Assistance Program entitled “Resiliency through
Wealth, Agriculture, and Nutrition in Karamoja (RWANU).” The RWANU Program aims
to reduce food insecurity among vulnerable rural populations in selected
sub-counties of Amudat, Moroto, Napak and Nakapiripirit. The Program’s
strategic objectives are (1) improved availability and access to food and (2)
reduced malnutrition in pregnant and lactating mothers and children under five.
The RWANU Program takes a preventive approach to reducing malnutrition,
focusing on the first 1,000 days of life when conditional food rations will
have the highest impact. RWANU promotes diversified livelihoods strategies
including linkages to market opportunities to ensure long-term food security
and resilience to food insecurity shocks.
Job Summary: The Administrative Assistant will support the Regional
Administrative Officer in conducting daily operational tasks associated with
ACDI/VOCA administration and procurement functions.
Key Duties and Responsibilities: 
1. Administration Duties;
  • Supervising maintenance and upkeep of program
    office
  • Maintaining assets and assets inventories
  • The jobholder will also scan and photocopy
    documents as and when required
  • In charge of filing and maintaining the records
    of the office
  • Schedule and cancel meetings and appointments
    as required, using proper judgment as to time and location
  • Receive incoming and outgoing mail and
    dispatch accordingly
  • The incumbent will ensure that switchboard is
    working efficiently and any faults are reported within reasonable time
  • Maintain internal telephone directory and
    list of outgoing calls
  • Ensure that the reception area is clean and
    well organized at all times
  • Oversee front office inquiries and attend to
    them accordingly
  • Receive and direct visitors to appropriate
    office.
2. Procurement Duties;
  • Render support in the processing of
    requisitions into purchase orders and any resulting change order
  • Maintain and update the vendor database
  • Prepare and submit a monthly property status
    report
  • Update the Procurement Tracker
  • Keenly monitor, record and report on optimal
    supply of stationery, office equipment, furniture and other amenities for
    performance of program work
Qualifications, Skills and Experience:
  • The ideal candidate for the USAID RWANU Project
    Administrative Assistant career placement should hold a Bachelor’s degree or
    Diploma in Business Administration or any other related field
  • At least three years’ experience working with
    international NGOs, preferably in Karamoja.
  • Excellent analytical and report writing
    skills
  • Computer literate especially in software of
    Microsoft Office and excel
  • Ability to work with minimum supervision
  • Excellent interpersonal skills
  • Language: Fluent written and spoken English
    language skills are a must. NgaKarimojong language skills highly
    desirable.
How to Apply:
All
suitably qualified and interested candidates who desire to work in the USAID
RWANU Project should send their applications (only by e-mail) addressed to the
Human Resources Manager attaching their application letters and CV to
jobs@acdivocaug.biz
NB: Women are encouraged to apply as ACDI/ VOCA is an
equal opportunity employer. Only those shortlisted for interviews will be
contacted.
Deadline: 28th April 2016 by 5:00PM

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