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USAID UHSC Project Jobs – Senior Finance and Administration Manager – International Position at Management Sciences for Health (MSH)
Organization: Management
Sciences for Health (MSH)
Sciences for Health (MSH)
Project Name: USAID Uganda
Health Supply Chain UHSC Project
Health Supply Chain UHSC Project
Duty Station: Kampala,
Uganda
Uganda
Job ID: 13-8671
About MSH:
Management
Sciences for Health (MSH) is an international non-profit health organization
composed of nearly 2500 people from more than 74 nationalities working in over
50 countries. Our mission is to save lives and improve the health of the
world’s poorest and most vulnerable people by closing the gap between knowledge
and action in public health. Together with our partners, we are helping
managers and leaders in developing countries to create stronger management
systems that improve health services for the greatest health impact.
Sciences for Health (MSH) is an international non-profit health organization
composed of nearly 2500 people from more than 74 nationalities working in over
50 countries. Our mission is to save lives and improve the health of the
world’s poorest and most vulnerable people by closing the gap between knowledge
and action in public health. Together with our partners, we are helping
managers and leaders in developing countries to create stronger management
systems that improve health services for the greatest health impact.
About USAID UHSC Project:
The Partnership
for Supply Chain Management (PFSCM) is implementing the Supply Chain Management
System (SCMS) contract for USAID as part of the President’s Emergency Plan for
AIDS Relief. SCMS strengthens or establishes secure, reliable, cost-effective,
and sustainable supply chains capable of meeting the care and treatment needs
of people living with and affected by HIV and AIDS. In coordination with
in-country and international partners, SCMS assists programs to enhance their
supply-chain capacity; ensure that accurate supply chain information is
collected, shared, and used; and provides quality, affordable, health care
products to those who need them. In Uganda, the SCMS project is managed by
Management Sciences for Health (MSH).
for Supply Chain Management (PFSCM) is implementing the Supply Chain Management
System (SCMS) contract for USAID as part of the President’s Emergency Plan for
AIDS Relief. SCMS strengthens or establishes secure, reliable, cost-effective,
and sustainable supply chains capable of meeting the care and treatment needs
of people living with and affected by HIV and AIDS. In coordination with
in-country and international partners, SCMS assists programs to enhance their
supply-chain capacity; ensure that accurate supply chain information is
collected, shared, and used; and provides quality, affordable, health care
products to those who need them. In Uganda, the SCMS project is managed by
Management Sciences for Health (MSH).
The
USAID/Uganda Health Supply Chain program (UHSC) Senior International Finance
Manager (SFM) is responsible for financial management and administration of the
UHSC activity and assists in strengthening finance within the UHSC activities
and pharmaceutical finance.
USAID/Uganda Health Supply Chain program (UHSC) Senior International Finance
Manager (SFM) is responsible for financial management and administration of the
UHSC activity and assists in strengthening finance within the UHSC activities
and pharmaceutical finance.
Job Summary: The Senior
Finance and Administration Manager has the overall responsibility for the
financial and economic management in line with the approved work plans and
related budgets. The incumbent will communicate program requirements to Country
Operations Management Unit (COMU) regarding all program administrative
functions including procurement, payments human resources, tenders, etc.
managed by the COMU and under the leadership of the COMU Director. The SFM will
work collaboratively with the COMU, local partners, USAID and MSH’s
headquarters regarding any financial aspects of program implementation,
contract, risk management, cost share, cash flow, burn rate, governance and all
other matters related to finance and administration. The SFM will also ensure
that resources are allocated and used in compliance with contractual
requirements, applicable regulations, and appropriate standards and procedures.
The SFM also will, in close collaboration with the health economist, play an
important role in program implementation and assessment in the area of
pharmaceutical financial management and cost effective, equitable, and
transparent utilization of EMHS resources.
Finance and Administration Manager has the overall responsibility for the
financial and economic management in line with the approved work plans and
related budgets. The incumbent will communicate program requirements to Country
Operations Management Unit (COMU) regarding all program administrative
functions including procurement, payments human resources, tenders, etc.
managed by the COMU and under the leadership of the COMU Director. The SFM will
work collaboratively with the COMU, local partners, USAID and MSH’s
headquarters regarding any financial aspects of program implementation,
contract, risk management, cost share, cash flow, burn rate, governance and all
other matters related to finance and administration. The SFM will also ensure
that resources are allocated and used in compliance with contractual
requirements, applicable regulations, and appropriate standards and procedures.
The SFM also will, in close collaboration with the health economist, play an
important role in program implementation and assessment in the area of
pharmaceutical financial management and cost effective, equitable, and
transparent utilization of EMHS resources.
Key Duties and Responsibilities:
1.
Pharmaceutical Finance (40%): Support UHSC and in collaboration with the principal
health finance adviser, COP and DCOP and other line managers to the
development, design and implement program activities in areas such as equity,
pharmaceutical finance management, tracking of medicines and supplies
allocation in the Ministry of Health, cost-benefit analysis, feasibility
studies and implementation of a health insurance scheme.
Pharmaceutical Finance (40%): Support UHSC and in collaboration with the principal
health finance adviser, COP and DCOP and other line managers to the
development, design and implement program activities in areas such as equity,
pharmaceutical finance management, tracking of medicines and supplies
allocation in the Ministry of Health, cost-benefit analysis, feasibility
studies and implementation of a health insurance scheme.
2.
Program Operations (20%)
Program Operations (20%)
·
Take charge of contract management. Working with
program staff, home office and partners to draft and manage contracts and
monitor implementation. Provide routine progress reports to program management
team.
Take charge of contract management. Working with
program staff, home office and partners to draft and manage contracts and
monitor implementation. Provide routine progress reports to program management
team.
·
Works in liaison with the Program senior operations
officer, and the line managers to ensure effective liaison with COMU,
implementation of COMU standards and practices including but not limited to
finance and accounting, budgeting, procurement, recruitments, payments, assets
management, and general office operations and administration that falls under
the role and responsibility of COMU.
Works in liaison with the Program senior operations
officer, and the line managers to ensure effective liaison with COMU,
implementation of COMU standards and practices including but not limited to
finance and accounting, budgeting, procurement, recruitments, payments, assets
management, and general office operations and administration that falls under
the role and responsibility of COMU.
·
Take active role in program planning and reporting
with the lead in program management and finance section.
Take active role in program planning and reporting
with the lead in program management and finance section.
·
Provide senior level strategic support and guidance
to the project team in all areas related to project financial management.
Provide senior level strategic support and guidance
to the project team in all areas related to project financial management.
·
Mentor and supervise the SCMS field office
administrative staff to ensure that the program receives adequate and timely
support.
Mentor and supervise the SCMS field office
administrative staff to ensure that the program receives adequate and timely
support.
·
Work with other MSH projects and COMU Finance and
Administration staff to coordinate common policies, standards and practices,
including maintaining up to date the Risk Registry and actions required to
ensure that risks are adequately managed.
Work with other MSH projects and COMU Finance and
Administration staff to coordinate common policies, standards and practices,
including maintaining up to date the Risk Registry and actions required to
ensure that risks are adequately managed.
3.
Budget (20%)
Budget (20%)
·
Take lead in the annual work planning and budget
development process: Assist program managers to develop activity budgets.
Ensure compliance of program expenditures with approved budgets; ensure the
consistency, inclusion and accuracy of costs and that they comply with agreed
policy and practices.
Take lead in the annual work planning and budget
development process: Assist program managers to develop activity budgets.
Ensure compliance of program expenditures with approved budgets; ensure the
consistency, inclusion and accuracy of costs and that they comply with agreed
policy and practices.
·
Revise overall and sub-budgets as needed throughout
the work plan year.
Revise overall and sub-budgets as needed throughout
the work plan year.
·
Maintain systems for program budget monitoring and
tracking that include financial and contractual data. Provide routine pipeline
analyses to COP and USAID. Also, provide any ad hoc reports requested by USAID.
Lead annual PEPFAR expenditure analysis exercise. In addition, perform routine
financial analysis on program expenditures, documenting and monitoring overall
performance, analyzing trends, identifying gaps to ensure efficient and sound
project management.
Maintain systems for program budget monitoring and
tracking that include financial and contractual data. Provide routine pipeline
analyses to COP and USAID. Also, provide any ad hoc reports requested by USAID.
Lead annual PEPFAR expenditure analysis exercise. In addition, perform routine
financial analysis on program expenditures, documenting and monitoring overall
performance, analyzing trends, identifying gaps to ensure efficient and sound
project management.
·
Develop cash flow projections and track burn rate.
Develop cash flow projections and track burn rate.
4.
Compliance (20%)
Compliance (20%)
·
Take responsible for risk management and good
governance
Take responsible for risk management and good
governance
·
Work closely with COMU implement standard procedures
and forms that promote and/or ensure program compliance with the cooperative
agreement terms and conditions, and that ensures program spending provides the
best value.
Work closely with COMU implement standard procedures
and forms that promote and/or ensure program compliance with the cooperative
agreement terms and conditions, and that ensures program spending provides the
best value.
·
Ensure that all program staff are trained on USAID
Rules and Regulations and compliance with the Cooperative Agreement.
Ensure that all program staff are trained on USAID
Rules and Regulations and compliance with the Cooperative Agreement.
·
Ensure with the Program senior operations officer,
that all equipment is inventoried, tracked and managed per USAID rules and MSH
standards.
Ensure with the Program senior operations officer,
that all equipment is inventoried, tracked and managed per USAID rules and MSH
standards.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate should preferably hold a master’s
Degree or higher in Business Administration, Finance, Accounting or other
relevant field.
The ideal candidate should preferably hold a master’s
Degree or higher in Business Administration, Finance, Accounting or other
relevant field.
·
At least eight years of progressively responsible experience
in financial management.
At least eight years of progressively responsible experience
in financial management.
·
At least five years of demonstrated supervisory
experience.
At least five years of demonstrated supervisory
experience.
·
Strong leadership and financial management skills
and experience including from working in Uganda.
Strong leadership and financial management skills
and experience including from working in Uganda.
·
Demonstrated experience and skills in developing and
managing large budgets and in-depth knowledge of USG financial reporting and
compliance requirements.
Demonstrated experience and skills in developing and
managing large budgets and in-depth knowledge of USG financial reporting and
compliance requirements.
·
Prior experience in sub-contract development and
management. Experience in financial governance and risk management.
Prior experience in sub-contract development and
management. Experience in financial governance and risk management.
·
Ten years of progressively responsible experience is
preferred.
Ten years of progressively responsible experience is
preferred.
·
Prior experience in international public health
highly preferred.
Prior experience in international public health
highly preferred.
·
Eight (8) years of experience in financial and
administrative (including human resources, procurement, logistics) management of complex businesses and large international
development programs.
Eight (8) years of experience in financial and
administrative (including human resources, procurement, logistics) management of complex businesses and large international
development programs.
·
Management of USG projects is an added advantage.
Management of USG projects is an added advantage.
·
Excellent analytical skills with experiences in
financial analysis including budget, cost-benefit analysis, feasibility
assessment, process and procedure reviews, business reviews and strategic
planning.
Excellent analytical skills with experiences in
financial analysis including budget, cost-benefit analysis, feasibility
assessment, process and procedure reviews, business reviews and strategic
planning.
·
Strong proficiency in relevant computer applications
and databases with mastery of Excel spreadsheets is required. Experience with
QuickBooks or similar accounting software is an advantage.
Strong proficiency in relevant computer applications
and databases with mastery of Excel spreadsheets is required. Experience with
QuickBooks or similar accounting software is an advantage.
·
Demonstrated excellent English language skills (both
written and oral) with strong communication and reporting skills.
Demonstrated excellent English language skills (both
written and oral) with strong communication and reporting skills.
·
Excellent interpersonal skills and a strong team
player.
Excellent interpersonal skills and a strong team
player.
·
Ability to direct and motivate staff
Ability to direct and motivate staff
·
Process oriented
Process oriented
·
Can manage work with shifting priorities and new
tasks
Can manage work with shifting priorities and new
tasks
·
Can manage and coordinate a variety of activities
simultaneously
Can manage and coordinate a variety of activities
simultaneously
·
Work in a team-oriented environment while driving
for results
Work in a team-oriented environment while driving
for results
·
Creative problem solving
Creative problem solving
·
Organized and detail-oriented
Organized and detail-oriented
·
Ability and willingness to travel within Uganda as
required.
Ability and willingness to travel within Uganda as
required.
How to Apply:
All suitably
qualified and interested candidates who wish to join the Management Sciences
for Health in the aforementioned capacity are encouraged to Apply Online by
clicking on the link below.
qualified and interested candidates who wish to join the Management Sciences
for Health in the aforementioned capacity are encouraged to Apply Online by
clicking on the link below.
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