Job
Title: Academic Registrar
Title: Academic Registrar
Organisation: Gulu University
Duty
Station: Gulu, Uganda
Station: Gulu, Uganda
Reports
to: Deputy Vice
Chancellor (Academic Affairs)
to: Deputy Vice
Chancellor (Academic Affairs)
About
US:
US:
Gulu University is a Public University
established by Statutory Instrument No. 16 of 2003. The University was set to
serve as a launch pad for equitable development in Uganda providing knowledge
and skills and stimulating innovations in education, technology, economic
advancement and social development. The University is located in Gulu
Municipality with branches in Lira, Kitgum and Hoima districts.
established by Statutory Instrument No. 16 of 2003. The University was set to
serve as a launch pad for equitable development in Uganda providing knowledge
and skills and stimulating innovations in education, technology, economic
advancement and social development. The University is located in Gulu
Municipality with branches in Lira, Kitgum and Hoima districts.
Job
Summary: The Academic
Registrar will support the Deputy Vice Chancellor (Academic Affairs) in the
administration and organization of all academic matters including
Administration, Undergraduate studies, Postgraduate studies, Examinations,
Research and Publications.
Summary: The Academic
Registrar will support the Deputy Vice Chancellor (Academic Affairs) in the
administration and organization of all academic matters including
Administration, Undergraduate studies, Postgraduate studies, Examinations,
Research and Publications.
Key
Duties and Responsibilities:
Duties and Responsibilities:
Offer Leadership and overall Management
of the Academic Registrar’s Department;
of the Academic Registrar’s Department;
·
Manage
all Academic matters, Admissions, Registration of Undergraduate and Graduate
Students;
Manage
all Academic matters, Admissions, Registration of Undergraduate and Graduate
Students;
·
Oversee
the maintenance and development of the student records system. This involves
managing the implementation and development of technical and operational
systems for managing student enrolment, matriculation, registration,
assessment, progress and graduation;
Oversee
the maintenance and development of the student records system. This involves
managing the implementation and development of technical and operational
systems for managing student enrolment, matriculation, registration,
assessment, progress and graduation;
·
Ensure
provision of relevant, accurate and detailed student data, to support a wide
variety of academic and administrative processes, including monitoring
procedures, internal and external reporting requirements;
Ensure
provision of relevant, accurate and detailed student data, to support a wide
variety of academic and administrative processes, including monitoring
procedures, internal and external reporting requirements;
·
The
incumbent will be responsible for coordination and management of all University
Examination Processes, Research, Graduate Studies, Regulations, Syllabi and
Staff Development;
The
incumbent will be responsible for coordination and management of all University
Examination Processes, Research, Graduate Studies, Regulations, Syllabi and
Staff Development;
·
The
Academic Registrar will serve as the Secretary to the Senate and its
Committees;
The
Academic Registrar will serve as the Secretary to the Senate and its
Committees;
·
Ensure
that Academic Ceremonies such as Graduation are successfully organized;
Ensure
that Academic Ceremonies such as Graduation are successfully organized;
·
The Academic
Registrar will be responsible for the financial management of the Academic
Registrar’s Department;
The Academic
Registrar will be responsible for the financial management of the Academic
Registrar’s Department;
·
In
charge of the timely handling of election of Deans/ Directors / Heads of
Academic Departments;
In
charge of the timely handling of election of Deans/ Directors / Heads of
Academic Departments;
·
The
Academic Registrar is also responsible for collaborative linkages with
institutions and organizations whose mandate relates to University Education;
The
Academic Registrar is also responsible for collaborative linkages with
institutions and organizations whose mandate relates to University Education;
·
He
/she will serves as the Secretary to the University Convocation (Association of
Staff and the University Alumni);
He
/she will serves as the Secretary to the University Convocation (Association of
Staff and the University Alumni);
·
Perform
any other related duties that may be assigned by the Vice Chancellor and/or
Deputy Vice-Chancellor as and when deemed necessary.
Perform
any other related duties that may be assigned by the Vice Chancellor and/or
Deputy Vice-Chancellor as and when deemed necessary.
Qualifications,
Skills and Experience:
Skills and Experience:
·
The Academic
Registrar must be a Ugandan citizen who possesses an Honours Bachelor’s Degree
from a recognized institution and a Master Degree or an equivalent professional
qualification from a recognized Institution of higher learning.
The Academic
Registrar must be a Ugandan citizen who possesses an Honours Bachelor’s Degree
from a recognized institution and a Master Degree or an equivalent professional
qualification from a recognized Institution of higher learning.
·
Possession
of a Master Degree in Educational Management/Administration will be an added
advantage;
Possession
of a Master Degree in Educational Management/Administration will be an added
advantage;
·
A
minimum of ten years’ working experience, five (5) of which must be at Senior
Management Level from a reputable organization;
A
minimum of ten years’ working experience, five (5) of which must be at Senior
Management Level from a reputable organization;
·
The
incumbent must be industrious and self-driven;
The
incumbent must be industrious and self-driven;
·
Must
be ready to work under pressure for long hours;
Must
be ready to work under pressure for long hours;
·
Impeccable
level of integrity;
Impeccable
level of integrity;
·
Age: Between 45-55 years
Age: Between 45-55 years
How
to Apply:
to Apply:
All interested candidates should submit
applications with five copies of curriculum vitae and certified copies of
Certificates and transcripts, giving full details of applicant’s education, qualifications,
work experience, present salary (if any),and the names of three referees with their
respective addresses. Applicants should make sure that at least two referees
forward their recommendations to the University Secretary before the closing
date for receipt of applications.
applications with five copies of curriculum vitae and certified copies of
Certificates and transcripts, giving full details of applicant’s education, qualifications,
work experience, present salary (if any),and the names of three referees with their
respective addresses. Applicants should make sure that at least two referees
forward their recommendations to the University Secretary before the closing
date for receipt of applications.
The applications should be delivered by
hand or posted to the University Secretary, Gulu University, P.O. Box 166, Gulu
or at the liaison Office at UMA Show Ground in Kampala.
hand or posted to the University Secretary, Gulu University, P.O. Box 166, Gulu
or at the liaison Office at UMA Show Ground in Kampala.
Deadline:
11th January, 2016
11th January, 2016
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