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USAID Project Jobs – Logistics and Supply Chain Officer at UHMG
Job Title: Logistics and Supply Chain Officer
Organization: Uganda Health
Marketing Group Ltd. (UHMG)
Marketing Group Ltd. (UHMG)
Project Name: USAID/Uganda
Social Marketing Activity
Social Marketing Activity
Duty Station: Kampala, Uganda
Reports to: Operations
Manager
Manager
About US:
Uganda Health
Marketing Group Ltd. (UHMG) is a Company Limited by Guarantee, whose Vision is
“A good life for all Ugandans.” We envision a Ugandan society with good life,
when products and services in Reproductive Health, HIV, Malaria and Child
Health are accessible, affordable and effectively utilized by all those in
need. Our Mission is “To improve the
quality of life of Ugandans, through the provision of superior and affordable
health care solutions.” Our Core Values
are; Integrity, Transparency, Accountability, Teamwork, Excellence,
Flexibility, and Equity.
Marketing Group Ltd. (UHMG) is a Company Limited by Guarantee, whose Vision is
“A good life for all Ugandans.” We envision a Ugandan society with good life,
when products and services in Reproductive Health, HIV, Malaria and Child
Health are accessible, affordable and effectively utilized by all those in
need. Our Mission is “To improve the
quality of life of Ugandans, through the provision of superior and affordable
health care solutions.” Our Core Values
are; Integrity, Transparency, Accountability, Teamwork, Excellence,
Flexibility, and Equity.
About USAID Project:
UHMG was
awarded the USAID/Uganda Social Marketing Activity, a four-year cooperative
agreement for a health sector-wide program. The program’s goal is to contribute
to a reduction in new HIV infections, total fertility, maternal and child
mortality, malnutrition and malaria, and to improve access to family planning.
This four-year activity aims to improve utilization of and increase the uptake
of health-related social marketing products and services among under-served
Ugandan consumers and communities in rural and urban areas.
awarded the USAID/Uganda Social Marketing Activity, a four-year cooperative
agreement for a health sector-wide program. The program’s goal is to contribute
to a reduction in new HIV infections, total fertility, maternal and child
mortality, malnutrition and malaria, and to improve access to family planning.
This four-year activity aims to improve utilization of and increase the uptake
of health-related social marketing products and services among under-served
Ugandan consumers and communities in rural and urban areas.
Job Summary: The Logistics
and Supply Chain Officer will be responsible for providing Logistics and Supply
Chain coordination support to the USAID Project, by managing the supply chain
function of the organization in line with the procurement policies and supply
chain guidelines, and ensuring value for money, efficiency and effectiveness. The
Logistics and Supply Chain Officer will oversee the operations of the Stores
Assistant, and hence this will require a self-driven, seasoned, and experienced
person with skills to manage and oversee these technical areas.
and Supply Chain Officer will be responsible for providing Logistics and Supply
Chain coordination support to the USAID Project, by managing the supply chain
function of the organization in line with the procurement policies and supply
chain guidelines, and ensuring value for money, efficiency and effectiveness. The
Logistics and Supply Chain Officer will oversee the operations of the Stores
Assistant, and hence this will require a self-driven, seasoned, and experienced
person with skills to manage and oversee these technical areas.
Key Duties and Responsibilities:
·
The incumbent will coordinate the supply chain needs
of the Project by ensuring all departments and other recipients/partners have
sufficient stocks.
The incumbent will coordinate the supply chain needs
of the Project by ensuring all departments and other recipients/partners have
sufficient stocks.
·
Receive and check all deliveries received, endorse
supplier delivery notes and invoices from the Suppliers, and submit all related
documentation to Finance for timely payments.
Receive and check all deliveries received, endorse
supplier delivery notes and invoices from the Suppliers, and submit all related
documentation to Finance for timely payments.
·
Ensure the safe custody and proper storage of the
project stocks and supplies as per set storage standards and Guidelines
Ensure the safe custody and proper storage of the
project stocks and supplies as per set storage standards and Guidelines
·
Ensure proper tracking of incoming and outgoing
supplies and stock levels
Ensure proper tracking of incoming and outgoing
supplies and stock levels
·
Monitor stock levels, and advise the project in
advance on stock requirements or replenishments to ensure proper stock control
and avoid stock-outs.
Monitor stock levels, and advise the project in
advance on stock requirements or replenishments to ensure proper stock control
and avoid stock-outs.
·
Carry out regular product forecasts and product
needs in liaison with the Operations Manager.
Carry out regular product forecasts and product
needs in liaison with the Operations Manager.
·
Ensure all supplies received and issued are
authorized and documented.
Ensure all supplies received and issued are
authorized and documented.
·
Conduct training of all partners in Supplies
Management, in partnership with the HSS team.
Conduct training of all partners in Supplies
Management, in partnership with the HSS team.
·
Prepare and submit periodic status reports to the
supervisor.
Prepare and submit periodic status reports to the
supervisor.
·
Regularly monitor the compliance and relevance of
the supply chain policies and guidelines, and make recommendations to the supervisor.
Regularly monitor the compliance and relevance of
the supply chain policies and guidelines, and make recommendations to the supervisor.
·
Mentor and supervise the Stores Assistant of the
Project, and ensure all functions under his/her care are performed satisfactorily.
Mentor and supervise the Stores Assistant of the
Project, and ensure all functions under his/her care are performed satisfactorily.
·
Carry out timely performance appraisals for staff
supervised.
Carry out timely performance appraisals for staff
supervised.
·
Perform any other duties as assigned by the Operations
Manager.
Perform any other duties as assigned by the Operations
Manager.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the USAID Project Logistics and
Supply Chain Officer career opportunity should hold a Bachelor’s Degree in
Logistics and Supply Chain Management or Procurement a must.
The applicant for the USAID Project Logistics and
Supply Chain Officer career opportunity should hold a Bachelor’s Degree in
Logistics and Supply Chain Management or Procurement a must.
·
Possession of Professional qualification in CIPS
will be an added advantage
Possession of Professional qualification in CIPS
will be an added advantage
·
A minimum of four years’ relevant experience working
in the field of logistics and supply chain in a donor environment.
A minimum of four years’ relevant experience working
in the field of logistics and supply chain in a donor environment.
·
Broad working knowledge of supply chain and
management of stores required
Broad working knowledge of supply chain and
management of stores required
·
Previous experience working with USAID programs will
be an added advantage.
Previous experience working with USAID programs will
be an added advantage.
·
This Logistics and Supply Chain Officer should have expertise
in the areas of logistics and supply chain.
This Logistics and Supply Chain Officer should have expertise
in the areas of logistics and supply chain.
·
Computer literacy i.e. Proficiency in relevant
computer applications and databases, with practical skills and experience
required
Computer literacy i.e. Proficiency in relevant
computer applications and databases, with practical skills and experience
required
·
Highly self-motivated, focused, disciplined
professional, with the drive and dynamism to work under pressure with competing
deadlines, and possess the ability to make an immediate impact.
Highly self-motivated, focused, disciplined
professional, with the drive and dynamism to work under pressure with competing
deadlines, and possess the ability to make an immediate impact.
·
Excellent communication, interpersonal, analytical
and result-oriented skills
Excellent communication, interpersonal, analytical
and result-oriented skills
·
Prior experience in managing objectives with the
customer in mind.
Prior experience in managing objectives with the
customer in mind.
·
Good judgment, initiative, high sense of
responsibility, tactful, ability to plan, organize and measure outcomes of
interventions.
Good judgment, initiative, high sense of
responsibility, tactful, ability to plan, organize and measure outcomes of
interventions.
·
Exemplary and honest, with a high level of energy
and integrity, and able to work under minimum supervision.
Exemplary and honest, with a high level of energy
and integrity, and able to work under minimum supervision.
·
High degree of flexibility, innovativeness
High degree of flexibility, innovativeness
·
Good record keeping skills
Good record keeping skills
·
Excellent communication and presentation skills
Excellent communication and presentation skills
·
Good report writing, and interpersonal skills.
Good report writing, and interpersonal skills.
·
Team player with the ability to make positive
contributions.
Team player with the ability to make positive
contributions.
·
The applicant should have the capacity to work under
minimum supervision with resilience, and maintain a clean and transparent storage
and disbursement system as per set procedures.
The applicant should have the capacity to work under
minimum supervision with resilience, and maintain a clean and transparent storage
and disbursement system as per set procedures.
·
S/he should be detail- and results-oriented, have
strong conceptual, analytical, and reporting skills, with expertise in
information gathering, analysis and timely reporting, be proactive in instituting
innovative, sustainable, and cost-effective interventions, and work dedicatedly
to fulfill the organization’s goals, while upholding the Core Values of UHMG
S/he should be detail- and results-oriented, have
strong conceptual, analytical, and reporting skills, with expertise in
information gathering, analysis and timely reporting, be proactive in instituting
innovative, sustainable, and cost-effective interventions, and work dedicatedly
to fulfill the organization’s goals, while upholding the Core Values of UHMG
How to Apply:
If you believe
you match the requirements listed above, please deliver your resume (CV),
copies of certificates, references, and cover letter clearly indicating
position applied for on the “top left-hand side of the envelope”
you match the requirements listed above, please deliver your resume (CV),
copies of certificates, references, and cover letter clearly indicating
position applied for on the “top left-hand side of the envelope”
Send to:
The Human
Resource Manager,
Resource Manager,
Uganda Health
Marketing Group Ltd. (UHMG),
Marketing Group Ltd. (UHMG),
Plot 20-21,
27-28, Martyrs Crescent, Ntinda. Kampala.
Uganda
27-28, Martyrs Crescent, Ntinda. Kampala.
Uganda
Or Deliver the application
documents to the UHMG Office Reception.
documents to the UHMG Office Reception.
Deadline:
Monday, 30th November 2015 by 16:00 hours (East African time)
Monday, 30th November 2015 by 16:00 hours (East African time)
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