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Fresher Admin Jobs – Executive Assistant at National Association of Women’s Organisations in Uganda (NAWOU)
Job Title: Executive Assistant
Organisation: National
Association of Women’s Organisations in Uganda (NAWOU)
Association of Women’s Organisations in Uganda (NAWOU)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Executive
Director
Director
About US:
The National Association
of Women’s Organisations in Uganda (NAWOU) is an umbrella organisation whose
members are NGOs, faith based organisations, CBOs and professional women’s
organisations. It aims at promoting and strengthening the woman’s movement.
This is done through undertaking mobilization of members for networking,
generating packages or repackages and disseminating of information pertinent to
members. We build the capacity of members for advocacy, representation and
direct support to members.
of Women’s Organisations in Uganda (NAWOU) is an umbrella organisation whose
members are NGOs, faith based organisations, CBOs and professional women’s
organisations. It aims at promoting and strengthening the woman’s movement.
This is done through undertaking mobilization of members for networking,
generating packages or repackages and disseminating of information pertinent to
members. We build the capacity of members for advocacy, representation and
direct support to members.
Job Summary: The Executive Assistant will support the Executive
Director’s effectiveness by providing information for management support and
representing the ED to others
Director’s effectiveness by providing information for management support and
representing the ED to others
Key Duties and Responsibilities:
·
Produces information by transcribing, formatting,
inputting, editing, retrieving, copying, and transmitting text, data, and
graphics.
Produces information by transcribing, formatting,
inputting, editing, retrieving, copying, and transmitting text, data, and
graphics.
·
The incumbent preserves ED’s time by reading,
researching, and routing correspondence; drafting letters and documents;
collecting and analyzing information; initiating telecommunications.
The incumbent preserves ED’s time by reading,
researching, and routing correspondence; drafting letters and documents;
collecting and analyzing information; initiating telecommunications.
·
Maintains ED’s appointment schedule by planning and
scheduling meetings, conferences, teleconferences, and travel.
Maintains ED’s appointment schedule by planning and
scheduling meetings, conferences, teleconferences, and travel.
·
The incumbent also represents the ED by attending
meetings in the executive’s absence; speaking for the executive.
The incumbent also represents the ED by attending
meetings in the executive’s absence; speaking for the executive.
·
Welcomes guests and customers by greeting them, in
person or on the telephone; answering or directing inquiries.
Welcomes guests and customers by greeting them, in
person or on the telephone; answering or directing inquiries.
·
Maintains customer confidence and protects
operations by keeping information confidential.
Maintains customer confidence and protects
operations by keeping information confidential.
·
Completes projects by assigning work to other staff
as may be required by the ED and following up on results.
Completes projects by assigning work to other staff
as may be required by the ED and following up on results.
·
Prepares and submits reports by collecting and
analyzing information.
Prepares and submits reports by collecting and
analyzing information.
·
Secures information by completing data base backups.
Secures information by completing data base backups.
·
Provides historical reference by developing and
utilizing filing and retrieval systems; recording meeting discussions.
Provides historical reference by developing and
utilizing filing and retrieval systems; recording meeting discussions.
·
Updates and maintains office supplies inventory by
checking stock to determine inventory level; anticipating needed supplies;
evaluating new office products; placing and expediting orders for supplies;
verifying receipt of supplies.
Updates and maintains office supplies inventory by
checking stock to determine inventory level; anticipating needed supplies;
evaluating new office products; placing and expediting orders for supplies;
verifying receipt of supplies.
·
Ensures operation of equipment by completing
preventive maintenance requirements; following manufacturer’s instructions;
troubleshooting malfunctions; calling for repairs; maintaining equipment
inventories; evaluating new equipment and techniques.
Ensures operation of equipment by completing
preventive maintenance requirements; following manufacturer’s instructions;
troubleshooting malfunctions; calling for repairs; maintaining equipment
inventories; evaluating new equipment and techniques.
·
Maintains professional and technical knowledge by
attending educational workshops; reviewing professional publications;
establishing personal networks; participating in professional societies.
Maintains professional and technical knowledge by
attending educational workshops; reviewing professional publications;
establishing personal networks; participating in professional societies.
·
Significantly contributes to team effort by
accomplishing related results as needed.
Significantly contributes to team effort by
accomplishing related results as needed.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate should hold a related University
degree i.e. Business administration preferred, but if a candidate has solid
experience, lots of energy and a desire to take on new challenges one can often
overcome the lack of University education.
The ideal candidate should hold a related University
degree i.e. Business administration preferred, but if a candidate has solid
experience, lots of energy and a desire to take on new challenges one can often
overcome the lack of University education.
·
The applicant must have top-notch knowledge and
skills in; clerical work, internet, and administration
The applicant must have top-notch knowledge and
skills in; clerical work, internet, and administration
·
Possess the ability to maintain confidentiality, and
sound decision-making abilities.
Possess the ability to maintain confidentiality, and
sound decision-making abilities.
·
Skills in preparing reports, stores management,
Microsoft office, time management, presentation, travel logistics / scheduling,
Verbal Communication.
Skills in preparing reports, stores management,
Microsoft office, time management, presentation, travel logistics / scheduling,
Verbal Communication.
How to Apply:
All suitably
qualified and interested candidates should send their applications with
detailed CVs and copies of academic documents to:
qualified and interested candidates should send their applications with
detailed CVs and copies of academic documents to:
The Executive
Director
Director
National
Association of Women’s Organisations in Uganda
Association of Women’s Organisations in Uganda
P. O Box 1663,
Kampala. Uganda
Kampala. Uganda
Or send via
Email to: nawou@nawouganda.org
Email to: nawou@nawouganda.org
Deadline: 14th October 2015
For more of the
latest jobs, please visit https://www.theugandanjobline.com
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latest jobs, please visit https://www.theugandanjobline.com
or find us on our Facebook page https://www.facebook.com/UgandanJobline