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• Organize the set-up of an oversee 320 East’s regular
  events; art theory groups, artists presentations and informal exhibitions
• Manage 320 East’s Administrator and interns,
  translators and other additional support staff.
• Work closely with the Administrator to manage 320
  East’s day-to-day operations including, but not limited to; Health and
  Safety, Security and General Administrative tasks.
• Develop and maintain a strong network in both the
  local and international artistic community by regularly attending arts
  events in the city and representing 320 East at local and national arts
  events
• Gather informed feedback from
  workshops/events/residencies to communicate to team during staff meetings
• Plan and oversee cooperation with local partner
  organizations of 320 East.
• Organize and lead staff meetings, ensure minutes are
  taken and distributed by administrator.
• Organize and undertake monthly meetings with
  Director.

• Manage the general administration of the Ugandan
  artists in residence Programme, supported by the administrator; booking
  taxis, hotels, hospitality etc.
• Regularly communicate with the KCCA, police and city
  authorities for any public works to be undertaken by the artist.
• Serve as the first point of contact for artists in
  residence general needs and welfare.
• Provide artist in residence with hospitality pack and
  contract and oversee management of artists budgets with Financial Officer
• Oversee and manage the execution of the artists in
  residence end event/or public presentation
• Manage the budget in consultation with Financial
  Officer
• Gather artist in residence feedback and report to
  Director.

• Support the Director in developing the annual
  Programme
• Research ideas and artists for residencies, exchange
  and public engagement in line with the mission and vision of 320 East
• Communicate annual Programme to 320 EastDevelop
  Marketing strategy in collaboration with Media Manager

• Develop a strategy for engaging and recruiting 320
  East members
• Develop a financially sustainable membership strategy
  – making sure all fees are up to date etc.
• Manage annual members exhibition
• Send regular updates to members and keep members
  regularly informed of 320 East activities
• Be first point of contact for members
• Update and oversee members’ mailing list with
  Administrator
• Receive updates from the Administrator on membership
  overdue
• Report to Director on membership strategy

• Oversee distribution of posters and printed materials
• Ensure clear lines of communication between 320 East
  activities and those taking place in Kampala

• Support the Director with communications strategy
  with 320 East partners and audiences; members/donors/artist/public
• Establish a press strategy including compiling a
  mailing list of press contacts and creating a template for press releases
  for relevant projects
• Work with Media Manager to ensure relevant marketing;
  SMS, Mail chimp, e-mails, posters, flyers are delivered for each project –
  each project/event should have a strategic marketing system
• Provide Media Manager with texts and other
  communications material
• Liaise with the Administrator to maintain 320 East’s
  mailing list
• Actively promote 320 East to all stakeholders
  inclusive of artists, arts organizations and the public both locally and
  international to develop and maintain a strong and credible public image.

• Raise project funds for 320 East projects through
  grant writing and peer to peer funder development
• Create and oversee individual project budgets with
  Finance Officer
• Communicate with Finance Officer on all budgeting
  issues
• Account and report to Director for all project
  expenditure
• Keep abreast of deadlines for reporting
• Execute project reports to relevant funders
• Consolidation of donor narratives and financial
  reporting according to each donors schedule and contract

• Basic bookkeeping and accounting
• Handle and oversee petty cash
• Processing sales invoices, receipts and payments
• Dealing with paperwork and filing
• Supplier payments and expenses
• First point of contact with Financial Officer

• The applicant should have a minimum of five years
  demonstrable experience of Project Management
• Hold a BA level or higher in Project
  Management/Business Studies or similar degree
• Past experience of fundraising and grant writing
• Significant experience of managing a small team
• Profound knowledge of Microsoft Word and Excel
• Working knowledge of contemporary Uganda and East
  African visual art
• Basic accountancy skills
• Past experience of Marketing and Public Relations
• Evidence of effective communication skills
• Ability to build networks and make corrections
• Ability to work Independent
• Proven leadership abilities
• Organized and structured
• Self confidence
• Energetic and enthusiastic
• Experience of self-development and the development of
  others
• Personal integrity and credibility
• “Big picture” strategic thinking
• Negotiation and advocacy also desired

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