The Ugandan Jobline

• Initiate,
  review, process and follow-up on actions related to the administration of
  the unit’s human resource activities, e.g., recruitment of staff and
  consultants, placement, promotion, relocation, performance appraisal, job
  classification review, separation of staff members, training, etc…,
  ensuring consistency in the application of UN rules and procedures.
• Actively
  participate in the selection of candidates for the Section; evaluate and
  screen applications of such candidates, prepare profiles of candidates,
  conduct preliminary interviews and identify short-lists of candidates.
• Quickly
  respond to enquiries and provide information and advice to staff regarding
  administrative procedures, processes and practices, conditions of service,
  duties and responsibilities.
• Manage
  the maintenance of the Section’s vacancy announcement files and keep track
  of status of current vacancy announcements; ensure that recommendations
  regarding changes in contractual status of staff comply with established
  procedure and policy; prepare documents for promotion, special post
  allowance, review of entry level and within grade allowance panels.

• Support
  the preparation and review of financial and human resource proposals and
  consolidate the budget and work programme with respect to the Section’s
  budget, trust funds, grants and procurement.
• Consolidate
  data received from other unit’s regarding budget submissions; assist in
  preparation of supporting narrative and tables regarding the budget cost
  estimates, coordinate with other sections regarding any clarification or
  additional input required for the formulation of the yearly section
  budget.
• Review
  expenditures and compare with the field mission approved budget; prepare
  adjustments as necessary.  Assist
  the manager in the elaboration of resource requirements for budget
  submissions; coordinate with other finance and budget staff on related
  issues during the preparation of the budget report.

• Render
  support in the preparation of budget performance submissions and in the
  finalization of budget performance reports.
• Monitor
  integrity of various financial databases and verify accuracy of input
  data, ensuring consistency of data recorded.
• Review
  requisitions for goods and services to ensure correct objects of
  expenditure have been charged and availability of funds.

• Draft
  routine correspondence to respond to inquiries in respect to relevant
  administrative, financial audit and personnel matters; schedule meetings
  and appointments; maintain files of administrative instructions and other
  rules and regulations; provide guidance and training to other
  administrative assistants.
• Coordinate
  extensively with service units and liaise frequently with internal team
  members both at the Headquarters and in the field.
• Perform
  other related administrative duties, as required e.g., operational travel
  plan for unit/section; attendance and leave recording; physical space
  allocation plans and the identification of office technology needs and
  maintenance of equipment, software and systems, assist with the
  organization and coordination of seminars, conferences and translations.
• Guide,
  train and supervise more junior level staff.
• Perform
  other duties as required. 

• The
  ideal candidate for the United Nations Administrative Assistant should
  have completed a High school or equivalent diploma is required. Technical
  or vocational certificate in administrative services, finance, human
  resources, business administration or personnel management is a
  requirement. 
• A
  minimum of six years of progressively responsible experience within the
  United Nations system or the private sector in the field of finance,
  accounting, human resources, audit, administrative services, or in other
  related fields.
• Past
  exposure and experience working in an international organization is
  required.
• Prior
  experience working in conflict or post-conflict environment is
  desirable. 

Related Jobs