Office Assistant Job Opportunity at MAP International NGO

  Administration Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda, Uncategorized
Job Title: Office
Assistant
Organisation: MAP International
Duty Station: Kampala, Uganda
Reports to: Administrator
About MAP:
MAP International, is a global non – profit faith based organization
that was founded in 1954, that supports humanitarian, health, relief and
development initiatives in vulnerable communities to improve the health and
overall welfare of people in more than 130 developing countries. MAP
International maintains an affirmed commitment to diversity and equal
opportunity in the fulfillment of its global mission. MAP offers its services
to all people, regardless of their religion, gender, race, nationality or ethnic
background.
Job Summary: The Office
Assistant will offer a high standard of hygiene and cleanliness throughout the
head office of MAP International, Uganda Program. The incumbent will offer
guidance and back up to the Administrator in running all office errands and
undertaking office management tasks. The jobholder will also develop routine
strategies to ensure all areas of the office are maintained to high standard of
cleanliness. The incumbent will also work closely with the Administrator in
ensuring that all office management tasks have been satisfactorily handled.
Key Duties and
Responsibilities: 
  • Clean office floor, windows, desks, walls,
    wardrobes, washrooms, cars, motorcycles, drug and stationery store etc on
    a daily basis so that they are presentable to staff and visitors. Report
    any damage of office furniture, equipment and window panes that need
    repairs.
  • Ensure cleanliness of utensils, computer
    covers and curtains
  • Ensure the wash rooms have all the
    required soap, detergents, tissues, water in jerricans etc
  • Ensure adequate supplies of water in
    office at all times.
  • Set and arrange desks in order before
    8.00am. By 8.00am as other staff members arrive, the desks should have
    been dusted, items on them put in order and furniture well organized.
  • During trainings, meetings and devotion
    ensure whiteboards are clean; markers are available and room for event is
    set.
  • Prepare and serve tea to staff by 8.30am.
    This is to ensure that staff going for field trips by 9.00am can access
    office tea before departure.
  • Run all office errands- check mail from
    post office, distribute mail and any other errands as come up in the
    office including moving documents from office to office.
  • Ensure that all electrical appliances are
    switched off and all windows and doors are securely locked at close of the
    day’s office work.
  • Assist in typing and undertaking clerical
    duties
  • Assist in filing
  • Perform any other duties as assigned. 
Qualifications, Skills and
Experience: 
  • The applicant must hold an A’ Level
    Certificate
  • Possession of a Certificate in Office
    Practice & Management will be an added advantage.
  • A minimum of three years’ working
    experience, in an NGO environment or a recognized institution.
  • Good communications skills — interpersonal,
    written and verbal.
  • Good computer knowledge.
  • Possess the ability to solve practical
    problems and deal with a variety of concrete variables in situations where
    only limited standardization exists.
  • Highly innovative and flexible person.
  • Good working knowledge and experience in
    other cultures and languages within Uganda.
  • Ability to work as team player in a
    stressful working environment
How to Apply: 
All qualified and interested
applicants must send an updated resume/CV, cover letter, statement of faith,
previous salary history, minimum salary requirements, three professional
references (e-mail address and phone number to include Supervisors), and a date
of availability to mapuganda@map.org.
NB: Only
short – listed candidates will be contacted. The email subject line MUST
include the following: Office Assistant – Kampala Uganda and attach to the
email enclose the information as outlined in the paragraph above.
Deadline: 18th July 2014

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