Administrative Assistant, Human Resources Job Careers – Clinton Health Access Initiative (CHAI)

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Organisation: Clinton Health Access Initiative (CHAI)
Duty Station:  Kampala, Uganda
About CHAI:
The Clinton Health Access Initiative (CHAI) is a global health
organization committed to strengthening integrated health systems in the
developing world and expanding access to care and treatment for HIV/AIDS,
malaria and other diseases. CHAI’s solution-oriented approach focuses on
improving market dynamics for medicines and diagnostics; lowering prices for
treatment; accelerating access to life-saving technologies; and helping
governments build the capacity required for high-quality care and treatment
programs. Since its establishment in 2002 by President William J. Clinton, CHAI
has worked on the demand and supply sides of the market to help more than 2
million HIV+ people access the medicines needed for treatment—representing
nearly half of all people on HIV treatment in developing countries. Building on
this model, CHAI has expanded its scope to include efforts to strengthen healthcare
delivery systems and to combat malaria and childhood illnesses.
Job Summary: The CHAI
Administrative Assistant will conduct a broad range of activities to support
the local office. The Admin Assistant will be working very closely with the HR
Country Lead and across various departments to ensure the effective support of
office management, procurement, events management and other administrative
tasks as necessary.
Key Duties and
Responsibilities: 
  • Organize meetings and conferences,
    including coordination with external parties and organization on venues,
    food, transport, etc.
  • Ensure that appropriate arrangements for
    visitors are made, including pickups, hotel and air bookings, and other
    travel arrangements
  • Generate letters and communications to support
    office administration
  • Assist in organizing and coordinate
    trainings, mentorships and other external activities, working with a
    variety of partners
  • Technically support procurement and
    monitor stock of office supplies, kitchen supplies and programmatic materials
  • Maintain a list of service providers and
    contacts, developing and adhering to agreed rates
  • Ensure operation of all office equipment
    by completing preventive maintenance requirement
  • Responsible for maintaining an office
    equipment inventory
  • Monitor and help maintain the general
    appearance of the office
  • Ensure the proper filing of documents
    (hard and soft copies)
  • Perform data entry and data management
  • Answer general phone inquiries in a
    professional and courteous manner and direct phone inquiries to the
    appropriate staff member
  • Quickly reply to general information
    requests with the accurate information
  • Perform other tasks as necessary
Qualifications, Skills and
Experience: 
  • The applicant should hold a BA in
    Management or other related field
  • Past exposure and experience in
    supporting/assisting office administration
  • Detail-oriented with good organization
    skills
  • Possess the ability to handle multiple
    tasks simultaneously, set priorities and work independently
  • Ability to learn on the job quickly and
    absorb/synthesize a broad range of information
  • Excellent written and oral communications
    skills
  • Computer literacy skills (MS Word, Excel
    and Outlook)
  • Strong work ethic and flexibility
  • CHAI places great value on relevant
    personal qualities: resourcefulness, responsibility, tenacity,
    independence, energy, and work ethic.
How to Apply:
If you are passionate about humanities and desire to join this
prestigious health NGO founded by one of the United States of America’s Former
Presidents, please click web link below.
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