United Nations IOM Careers – Procurement Assistant at International Organization for Migration

Job Title: Procurement
Assistant
Organisation: International Organization for Migration
(IOM)
Duty Station: Kampala, Uganda
Reports to: Resource Management Officer
Vacancy Number: G4/1
About IOM:
The International Organization for Migration (IOM), established in
1951, is the leading international intergovernmental organization dealing with
migration.  Its objective is to ensure the orderly migration of
persons in need of migration assistance throughout the world. IOM Uganda
has been registered and operational since 1988, when the field mission was
established. Throughout the past 20 years, IOM Uganda has processed movements and
facilitated information gathering and support towards refugees, internally
displaced persons, demobilized child soldiers, trafficked women and other
migrants and their specific needs, both on individual and large scale
population movement. In addition to operational matters and research, IOM has
an important role in enhancing and building national capacity in migration
management.
Key Duties and Responsibilities: 
  • Prepare documentation
    necessary to apply for duty MFA Form/VAT exemptions applications for IOM
    procured goods and services.
  • Receive quotation
    request form from users and source quotations from registered suppliers
    through the established IOM procedures.
  • Receive and compile
    quotations from suppliers and prepare the Bid Analysis for review by the
    project manager and approval by CoM and ensure that all the necessary
    information is stated on the bid analysis. Where appropriate, to actively
    seek the best prices, terms and conditions for IOM through negotiation and
    in consideration of IOM’s purchasing power.
  • Routinely raise
    purchase orders and send them to the supplier identified and / or approved
    through the Bid Analysis.
  • Keenly track, maintain
    and update purchase orders in a serialised manner and ensure copies goes
    to the relevant parties per the procurement procedures.
  • Consolidate all
    relevant procurement documentations (GRN, delivery note, purchase order,
    etc) and prepare payments requests for submission to accounts.
  • Prepare PRs and LPOs
    and ensure POs are prepared in SAP, Released, MIRO and MIGO by the
    relevancy personnel.
  • Make certain that the
    absolute application of IOM’s standards of conduct in dealing with IOM’s
    suppliers, ensuring all transactions are conducted with absolute probity,
    and that any concerns about irregular practices are communicated to the
    Chief of Mission.
  • Perform any other
    duties as may be assigned
Qualifications, Skills and Experience:
  • The IOM candidate should possess a good
    diploma in business management /Bachelor of commerce/ Economics or related
    fields.
  • At least four years relevant working
    experience in International Organizations or International NGOs.
  • Practical experience on international
    procurement.
  • Extensive Knowledge on Government
    requirements on duty exemptions.
  • Prior experience on VAT exemptions procedures.
  • Computer literacy skills i.e. Proficient
    in Microsoft Windows and Office.
Language Proficiency: English
 Personal Competencies:
1. Accountability:
  • Accepts and gives constructive criticism
  • Follows all relevant procedures,
    processes, and policies
  • Meets deadline, cost, and quality
    requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting
    commitments and for any shortcomings
2. Client Orientation: Identifies the immediate and peripheral
clients of own work
3. Continuous Learning:
  • Contributes to colleagues’ learning
  • Demonstrates interest in improving
    relevant skills
4. Communication:
  • Actively shares relevant information
  • Writes clearly and effectively, adjusting
    wording to the intended audience
  • Listens effectively and communicates
    clearly, adapting delivery to the 
    audience
5. Creativity and Initiative: Proactively develops new ways to
resolve problems
6. Performance Management: Provides constructive feedback to
colleagues
7. Planning and Organizing:
  • Sets clear and achievable goals consistent
    with agreed priorities for self and others 
  • Identifies priority activities and
    assignments for self and others
  • Organizes and documents work to allow for
    planned and unplanned handovers
  • Identifies risks and makes contingency
    plans
8. Professionalism:
  • Masters subject matter related to
    responsibilities
  • Identifies issues, opportunities, and
    risks central to responsibilities
  • Incorporates gender-related needs,
    perspectives, and concerns, and promotes equal gender participation
  • Persistent, calm, and polite in the face
    of challenges and stress
  • Treats all colleagues with respect and
    dignity
  • Works effectively with people from
    different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes IOM core
    mandate and migration solutions
9. Teamwork:
  • Actively contributes to an effective,
    collegial, and agreeable team environment
  • Contributes to, and follows team
    objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Actively supports and implements final
    group decisions
10. Technical:
  • Effectively applies specialized knowledge
    of procurement to timely source goods and services
  • Effectively works with vendors and service
    providers in compliance with IOM procedures to secure cost-effective
    quality solutions for IOM
How to Apply:
All those interested in working with the United Nations’ International
Organisation for Migration (IOM) should send a cover letter and CV with
detailed relevant work experience to IOM HR department via E-mail to
hruganda@iom.int.
Deadline: 20th April 2014.

For
More Ugandan Jobs, Please Visit https://www.theugandanjobline.com   or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs