UN Administration Career Jobs – Senior Executive Assistant at United Nations International Children’s Emergency Fund (UNICEF)

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Organisation: United Nations International Children’s Emergency
Fund (UNICEF)
Grade: GS6
Vacancy Number:  VN/2014/04   
Duty Station: Kampala, Uganda
Reports to: Head of Office
About UNICEF:
UNICEF, the United Nations Children’s
Fund, is the driving force that helps build a world where the rights of every
child are realized.  Uganda is one of the over 190 countries and
territories around the world where we work to overcome the obstacles that
poverty, violence, disease, and discrimination place in a child’s path. 
Job Summary: The Senior
Executive Assistant will be responsible for the secretarial and administrative
functions including: makes appointments and maintains the head of office’s
calendar; receives high-ranking visitors; receives, screens, logs and routes
correspondence; attaches necessary background information and maintains
follow-up system; answers queries with discretion; prepares briefing materials;
takes charge of protocol matters involving high ranking visitors to the head of
office; makes travel arrangements; participates in and takes minutes of
meetings as requested; selects and makes pertinent abstracts and undertakes
searches for information; maintains policy of confidentiality; responsible for
management of electronic and other files; keeps contacts of ministers,
government officials and members of the diplomatic corps; prepare  informal translations and may act as
interpreter.
Qualifications, Skills and
Experience:
  • The UNICEF Senior Executive Assistant must have
    completed secondary education supplemented by a diploma in secretarial
    studies;
  • Demonstrated shorthand and typing ability;
  • Comprehensive knowledge of modern office
    procedures/equipment.
  • At least six to seven years secretarial
    experience, some of which should be at a senior secretarial level.
  • Significant experience in working with the Head
    of a big Office.
  • Possess capability to draft a variety of
    correspondence.
  • High organizational and modern office
    management skills
  • Computer literacy skills and protocol required.
  • Possess the ability to work in a multi-cultural
    environment.
  • Fluency in both written and spoken English.
Core Values (Required): Commitment; Diversity and Inclusion; Integrity.
Core Competencies (Required): Communication; Working with People; Drive for
Results.
Functional Competencies
(Required): Analyzing, Applying Technical
Expertise, Following instructions and Procedures, Planning and Organizing [II].
How to Apply:
  • ONLY Ugandan Nationals will be considered.
  • UNICEF is committed to gender equality in its
    mandate and its staff; qualified female candidates are strongly encouraged
    to apply.
  • Applications will be considered only if
    accompanied by an updated CV and     P11 form, as well as the most recent performance
    evaluation report.
  • If applications are sent by email, please
    clearly indicate the position applied for and use this order to name your
    file attachments: Firstname_Lastname followed by document e.g.
    Gold_MukasaP11 or Gold_MukasaCV or Gold_ MukasaApplication.
  • UNICEF is a smoke free environment.
  • Only short listed candidates will be contacted.
All candidates who desire to work in
the prestigious United Nations International Children’s Emergency
Fund (UNICEF) in the above position should send their resume to:
Human Resource Specialist,
UNICEF Kampala, Uganda,
Plot 9, George Street,
P.O. Box 7047, Kampala-Uganda.
Via email
to: ugderecruit@unicef.org
Deadline: 20th
February, 2014

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