The Ugandan Jobline

• Support CHAI in the formulation and
  implementation of HR, administration and staff welfare policies
• Ensure that CHAI’s HR policies and
  practices are compliant with Ugandan law and CHAI global policies,
  including recruiting, benefits, and work authorization
• Oversee staff welfare, conflict
  resolution, and grievance handling to create and foster a productive work
  environment
• Manage the staff recruitment process and
  develop a database to track applicants and ensure an efficient process and
  timely feedback
• Work with the Deputy Country Director and
  Program Managers to develop and implement a comprehensive professional
  development strategy, including organizational learning, new skills
  acquisition, and talent development
• Keenly track staff leave days and generate
  a leave tracker report on a monthly basis
• Maintain CHAI personnel files and ensure
  that all individual records are up-to-date
• Coordinate with insurance vendor to ensure
  provision of top quality medical coverage for staff and their families
• Work in liaison with CHAI’s legal,
  security and compliance teams
• Support procurement and monitor stock of
  office supplies, kitchen supplies and programmatic materials; maintain a
  tracking system for office equipment
• Monitor and oversee the general appearance
  and maintenance of the office
• Ensure that appropriate arrangements for
  visitors are made, including pickups, hotel and air bookings, and other
  travel arrangements; maintain a visitors log
• Maintain a list of service providers and
  contacts, developing and adhering to agreed rates
• Organize meetings and conferences,
  including coordination with external parties and organization on venues, food,
  transport, etc.
• Generate letters and communications to
  support office administration
• Ensure the proper filing of important
  documents (hard and soft copies)
• Perform any other duties and
  responsibilities, as needed

• The Senior Coordinator Human Resources and
  Administration must hold a degree, ideally in Business Administration, HR
  or other related field; post graduate training is an added advantage
• At least five years’ work experience in
  office administration and/or human resources
• Competent computer skills, particularly in
  Word and Excel
• Possess the ability to handle multiple
  tasks simultaneously, set priorities and work independently
• Ability to learn on the job quickly and
  absorb/synthesize a broad range of information
• Strong communications skills—both written
  and oral
• Strong work ethic and flexibility
• Exposure and experience with procurement
  and/or accounting
• Post-graduate training in HR Management
• Prior experience working for an
  international NGO
• Advanced knowledge of Uganda labor laws
• CHAI places great value on the following
  qualities: resourcefulness, responsibility, tenacity, independence,
  energy, and work ethic.

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