Job Title: Executive Personal Assistant
Organisation: G4S
Duty Station: Kampala, Uganda
Job Reference: G4S/TP/511096/25020
About G4S:
G4S is the world’s leading
international security solutions group, which specialises in secure outsourcing
in countries and sectors where security and safety risks are considered a
strategic threat. With operations in more than 125 countries and 620,000
employees, we specialise in outsourced business processes and facilities in
sectors where security and safety risks are considered a strategic threat.
international security solutions group, which specialises in secure outsourcing
in countries and sectors where security and safety risks are considered a
strategic threat. With operations in more than 125 countries and 620,000
employees, we specialise in outsourced business processes and facilities in
sectors where security and safety risks are considered a strategic threat.
Key Duties and Responsibilities:
- Manage
the manager’s office - Control
and manage diaries effectively - Co-ordinate
and control telephone calls - Co-ordinate
correspondence (mail, e-mail, faxes) and ensure appropriate action - Control
filing of documentation - Control
private arrangements and office related arrangements - Handle
all incoming and outgoing mail/courier services - Manage
and coordinate of meetings and presentations - Co-ordinate
and arrange all relevant meetings and workshops - Carry out
venue inspections where required - Arrange
and ensure smoothness of travel and accommodation arrangements both
locally and internationally - Maintain
cost controls where applicable on travel arrangements - Ensure
that conference facilities, equipment, meals and refreshments adhere to
standard - Compile
presentations as requested using the official company templates and keep
updated - Check
formatting and spelling of all material to be included in
workshop/meetings - Ensure
distribution of relevant documentation at least one working day prior to
workshop/meeting - Ensure
smoothness of all travel arrangements for meetings/workshops - Ensure
minutes are typed, authorised by manager and distributed within 4 working
days of meeting held - Manage
information distribution - Typing
minutes of meetings and reports - Distributing
minutes and reports to the appropriate people as requested by the manager - Typing
all the letters and documents within required timeframe and accurately - Distributing
all incoming faxes to the appropriate people as quickly as possible - Opening
mail to determine who the correspondence is intended for - Delivering
mail to the appropriate person concerned for their attention - Screening
calls that come in to the manager’s office to ensure that the caller is
helped as quickly as possible - Compilation
of reports as required. - Manage
the production of the regional magazine - Managing
the process of gathering the content and ensuring that deadlines are
strictly adhered to. - Collating
the information received from the countries and contributors and
submitting to the PR agency - Liaising
and assisting the PR agency with layout, design and editing - Ensuring
the effective distribution of the magazine through existing channels
Qualifications, Skills and Experience:
- The
Executive Personal Assistant must hold a good diploma or Degree in
Business Administration - At least
five years’ experience in administration in a related position at
directorship level would be deemed appropriate for this level position - Prior
experience working in a multinational would be beneficial
How to Apply:
If you so desire to work with G4S in
the above capacity, please visit web link below to visit recruitment website
the above capacity, please visit web link below to visit recruitment website
Deadline: Monday, 10th February 2014.
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