Water Aid Finance Career Jobs – Grants Management & Fundraising Manager

Organization: WaterAid in Uganda (WAU)
Duty
Station:
 Kampala, Uganda
Reports to: Country
Representative
About WAU:
WaterAid’s Vision is of a world where everyone has access to safe water
and sanitation. Our mission is to transform lives by improving access to safe
water, hygiene and sanitation in the world’s poorest communities, WaterAid
works with partners to maximize its impacts for policy change/influence.
                                               
WaterAid works through supporting local organizations and government
authorities to design low cost sustainable projects using appropriate and
affordable technologies that can be managed by the community itself.  WaterAid also seeks to influence the policy
change through government and other key international organizations to secure
and protect the right of poor people to safe, affordable water and sanitation
services.
Job Summary: The Grants
Management & Fundraising Manager is a member of the senior management team.
The job holder will primarily be responsible for the management of grants and
works across units, and partners. He/ she will spearhead developing funding
proposals and participates in implementing fundraising plans, ensure and
support quality reporting and effective compliance to donor requirements. The
Grants Management & Fundraising Manager will assess and monitor WaterAid’s
funded organisations on a regular basis, promote best practice, support
partners through relevant coaching and training. This shall be alongside
providing structured actionable feedback to the senior management team relative
to donor and partner matters. This post is the main focal liason with Funding
team in the UK and should coordinate grant management information nationally
and internationally.
The major responsibility of this role is to provide quality assurance
on grants to and from WaterAid, and to assess and support capacity needs in
this regard. The role checks for compliance in grant/partner documentation. To
provide assurance regarding the quality /compliance to donor requirements and
to partner agreements. This role is also a custodian of all grant documentation
secured by the UK or by the CP.
Key Duties and
Responsibilities: 
1. Grants to WaterAid:
  • Contribute to Country Strategy
    development.
  • Research and prioritise institutional
    donors to proactively approach.
  • Take lead/ in the development and
    implementation of the fundraising strategy and writing funding proposals
    and donor reports.
  • Monitor funding contracts and liaise with
    budget holders/other Unit Heads, finance and partners to ensure effective
    management of all contractual funding.
  • Work collaboratively with UK teams on
    contracted funding issues and maintain records of all restricted funding.
  • Periodically review and sign off all
    documentation and communication with donors, including proposals,
    narrative and financial reports for contractual compliance.
  • Advise and support partners to comply with
    contractual requirements and ensure expenditure is within donor
    guidelines.
  • Facilitate capacity development plans for
    WAU staff in understanding grants and their management.
  • Budget setting and managing EU grants with
    some project management responsibilities.
2. Grants to Partners:
  • Offer technical support partners in their
    development and implementation of fundraising plans, funding proposals and
    donor reports writing.
  • Advise partners on the budgeting process
    and review all submitted budgets.
  • Sign off on partner agreements and
    maintain a copy of original documentation.
  • Ensure timely donor/grant periodic receipt
    and reconciled partner reports (both financial and narratives)
  • On monthly/quarterly basis feedback to
    partners highlighting variances against budget and recommending actions to
    be taken.
  • Periodically check the financial
    performance of partner organisations with respect to internal controls,
    recording and safeguarding of assets and check that good value for money
    is achieved.
  • Work with program staff to check partner
    financial returns are consistent with progress against plans, are
    accurate, complete and in line with partnership agreements. 
  • Review partner transfer requests, monitor
    and provide updates on partner disbursements and provide partners with a
    reconciled statement of their liquidated accounts.
3. Partner Support:
  • Offer technical support to partners in
    planning and budget in line with WaterAid and donor guidelines.
  • Checks that the funding agreements reflect
    the agreed budget and donor requirements.
  • Checks the transfer requests (submitted by
    the budget holder) against the partner agreement and donor requirements as
    applicable,
  • Checks financial reports on a
    monthly/periodic basis and also monitors financial progress against
    outputs (with program staff).
  • Based on the knowledge from partner
    monitoring, and in agreement with relevant Program staff, prepares a
    schedule of expenditure not yet reported but incurred by the partner.
  • Work with program staff to Support
    partners to review financial progress. These reviews are done in
    compliance to partnership and donor requirements.
  • Together with program staff formally
    assess capacity of new partners to meet minimum requirements and advise
    the management team on suitability of the organisation and models of
    engagement.
  • Create/maintain a manual containing
    financial guidelines for partners.
  • Identify partner capacity building needs,
    facilitate and deliver co-ordinated training and coaching programmes as
    regards grant management. This includes but is not limited to
    strengthening internal controls and developing accounting manuals,
    procurement procedures, reporting templates or management of donor funds.
  • Assess the impact of and need for capacity
    building of partners on a regular basis.
  • Assist in the preparation and
    implementation of action plans resulting from external and internal audits
    and support partners in this regard. 
4. WAU General:
  • Proactively participate in the
    implementation of Performance Management, including Objective Setting,
    Performance Review, upward feedback and personal development plans.
    Ensuring relevant aspects of WAU’s work in Uganda e.g. gender equity and
    HIV/AIDS mainstreamed and reflected in objectives and performance reviews.
  • Ensure implementation of WAU’s operational
    policies, procedures and guidelines, including security guidelines, in all
    aspects of WAU’s work and with partners. 
  • Act as WAU’s representative at local
    levels and project areas, with government and non-government partners etc.
    as required, mainly on issues related to WASH programme.
  • Be a member of WAU’s team; participating
    in appropriate staff meetings, SMT, planning sessions and on-going
    liaising as needed.
  • Actively initiate and contribute to
    fundraising and resource mobilisation for the Country Program.
  • Perform any other duties as assigned by
    the Country Representative
Qualifications, Skills and
Experience: 
  • The applicant should hold a relevant
    Business Administration and /or Accounting qualification/certification
    e.g. CA, ACCA, CIMA, CPA or a Master’s degree in a Finance qualification.
    Project management and Fund management.
  • At least five years’ experience at senior
    level management.
  • Quality and relevant experience in finance
    and accountancy in a senior position in a major organisation
  • Computer 
    literacy skills i.e. IT literate and excellent knowledge and skills
    in using computer based Accounting systems and Microsoft Excel and Word
    packages.
  • Significant experience in preparing and
    monitoring budgets & developing monitoring and reporting systems.
  • Possess the ability to provide financial
    analysis and interpretation to Country Management Team for
    decision-making.
  • Good working knowledge of government
    policies and regulations on financial management and taxation
  • Good understanding of international donor
    reporting requirements
  • Excellent Risk analysis and risk
    management experience and skills
  • Excellent (proven) interpersonal both oral
    and written communication skills.
  • Highly numeracy skills 
  • Possess the ability to think strategically
    with excellent planning and prioritisation skills
  • Strong analytical/problem solving skills.
  • Successfully leading, managing, building
    high performing teams and developing capacity in professional finance
    teams.
How to Apply:
All suitably qualified and interested with a desire to work with
WaterAid should endeavor to send their applications including a cover letter
and Curriculum Vitae (CV) to:
The Head of Human Resources and Administration,
WaterAid Uganda, Plot 90 Luthuli Avenue Bugolobi,
P.O. Box 11759 Kampala, Uganda

Email: wauganda@wateraid.org

NB: Interviews will begin
on 17th February, 2014. Please consider your application unsuccessful
if you haven’t heard from us by that time.
Deadline: 7th February, 2014

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