Plan International NGO Jobs – Emergency Procurement & Logistics Officer – South Sudan Refugee Response

Organisation: Plan International
Duty Station: Adjumani,
Uganda
Reports to:
Emergency Response Manager
About Plan:
Founded 75
years ago, Plan International is one of the oldest and largest child centered
development organizations in the world. We work in 50 developing countries
across Africa, Asia and the Americas to promote child rights and lift millions
of children out of poverty. Plan’s vision is of a world in which all children
realize their full potential in societies that respect people’s rights and
dignity. Plan is independent, with no religious, political or governmental
affiliations.
Key Duties and Responsibilities:
  • Prepare strategic procurement &
    logistics plans
  • Offer technical support the budgeting
    process by outlining key procurement & logistics activities to be
    done, the projected cost, as well as expected outcomes
  • Identify requirements and establish and
    maintain all procurement & logistics infrastructures for
    administration and operations.
  • Identify and analyse procurement and
    transport requirements including those of collaborating agencies and host
    counterparts as appropriate.
  • The applicant will be responsible for
    fleet management including developing vehicle plans for fuel and
    maintenance requirements and costing.
  • Develop and implement flexible and
    responsive supply chain management system for monitoring and tracking
    costs as well as maintaining up-to-date inventory of goods.
  • Establish funding requirements for goods
    and services to be procured and delivered during the emergency response.
  • Ensure all approved purchase
    requisitions are processed and recommend the most appropriate method of
    procurement
  • Confer with vendors and suppliers to
    obtain product or service information such as price, availability and
    delivery schedule.
  • Acquire estimate value of goods and
    services through multiple quotations from reliable and competitive
    suppliers.
  • Develop detailed tender specifications
    and performance standards to facilitate procurement of capital equipment,
    goods and services in strict compliance with Plan’s approved policy as
    well as the relevant donor requirements
  • Organise procurement selection meetings
    to consider tender applications against approved technical specifications
    and with due regard to market price, cost, quality and speed of delivery
    as well as economy of operations.
  • Prepare purchase orders, obtaining
    authorised signatures and forwarding procurement documents to the Finance Department
    for payment processing.
  • Follow up with suppliers and vendors to
    track and evaluate the delivery of approved supplies.
  • Work collaboratively with the Security
    Officer to ensure security of logistics infrastructure including
    selection, training and management of security staff and delegation of
    responsibilities for locking and material releases.
  • Represent PLAN in emergency logistics
    coordination meeting and ensure coordination with partners, local
    authorities, UN/INGOs.
  • Ensure PLAN participation and
    involvement in Logistics cluster activities and coordination when there is
    a cluster activation.
  • Work collaboratively with the Human
    Resources Manager: to identify personnel requirements and develop labour
    plan with details of labour requirements and work schedules
  • Perform any other job duties as assigned
    by the Emergency Risk Manager.
Qualifications, Skills & Experience:
  • The applicant must hold at least three to five
    years’ humanitarian aid experience.
  • Good working knowledge of general finance,
    administration, information management and telecommunication skills and
    proficiency in information technology/ computer skills.
  • Past procurement & logistics operations and
    management experience in medium to large scale complex emergencies.
  • Detailed knowledge and understanding of the
    different elements of the supply chain in humanitarian context.
  • Previous work experience in conflict affected
    areas / natural disasters areas with limited infrastructure.
  • Possess the capacity to develop work plans and
    budgets, negotiate contracts, take quick and relevant decisions.
  • The applicant should posses the ability to work
    independently and as a team player who demonstrates leadership and support
    and train local and international staff and also able to work with
    disaster affected communities in a sensitive and participatory manner.
  • Excellent written and oral communication
    skills.
  • Ability to communicate clearly and sensitively
    with internal and external stakeholders as a representative of Plan. This
    includes effective negotiation and representation skills.
  • Works with trustworthiness and integrity and
    has a clear commitment to PLAN’s core values and humanitarian principles.
  • Possess the ability to operate effectively
    under extreme circumstances including stress, high security risks and
    harsh living conditions in a resilient manner.
  • Demonstrates awareness and sensitivity to
    gender and diversity and experience and the ability to live and work in
    diverse cultural contexts in a culturally appropriate manner.
  • Possess the capacity to make accurate
    self-assessment particularly in high stress and high security contexts.
  • Good planning and organizational skills within
    a fluid working environment and has a capacity for initiative and decision
    making with competent analytical and problem solving skills.
  • Knowledge of PLAN policies and procedures,
    Sphere and the Red Cross/ NGO Code of Conduct
  • Significant experience in multi-donor funding
    environment will be useful.
  • Language proficiency in both spoken and written
    English.
  • Multiple language skills will be highly
    desirable.
How to Apply:
All suitably
qualified candidates should send  their letters of application,
together with detailed and updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history to: The Country Human Resources Manager, Plan Uganda.
Email:
uganda.recruitment@plan-international.org
Plan is an
equal opportunity employer and qualified female candidates are encouraged to
apply.
NB: Only
soft copies of application will be considered and please indicate the position
in the Subject line. Only Short-listed candidates will be contacted.
As a child
centered development organization, Plan strives to ensure that children are
kept safe in all the areas we operate. The organization further has a child
protection policy that every staff is required to sign. Potential candidates
will be required to provide information confirming whether or not they have
ever been convicted of any child abuse crimes.
Deadline: 31st January, 2014.
NB: Please
consider your application unsuccessful if you don’t hear from us by 28th February,
2014

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