Administrator Job Vacancy at ZOA International

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Job Title: Administrator
Organisation: ZOA
Duty Station:  Amudat, Uganda
Reports to: Programme Manager Amudat
About ZOA:
ZOA is an
International Non-Governmental Organisation working in Uganda since 1998. Its
mission is to assist in rebuilding the livelihoods of peoples who are affected
by human conflict or natural disaster. We operate in 15 countries in Africa and
Asia. Our community based programme in Uganda concentrates on Food Security,
Livelihoods/Economic Development, Vocational Training, Education and WASH and
is implemented in close cooperation with local organizations and local
government.
Job Summary: The Administrator is primarily
responsible for the correct, accurate and timely handling of the accounts and
other system related matters. The Administrator handles and oversees logistical
affairs and other administrative duties in the office, manages the support
staff and advises the Programme Manager in all Finance, Logistics and Human
Resource matters.
Key Duties &
Responsibilities:
  • Build and maintain communications between the programme
    area and country office;
  • The job holder works collaboratively with other finance
    staff that the accounts are ready by the 15th of the following month in
    order to report on a timely basis;
  • Manages the balances of receivables and payables and
    communicate with both debtors and creditors and ensure that outstanding
    receivables are collected and outstanding payables are settled, where
    appropriate through the respective manager;
  • Prepares monthly bank reconciliation statements and
    ensures that items to be reconciled are properly cleared and adjusted and
    ail open items are cleared on a regular basis;
  • Ensures that Fixed Assets and Stocks in the stores are
    handled properly and safely, and makes sure that a proper store system is
    maintained in the programme;
  • Maintains the Fixed Assets register and giving tag numbers
    for all currently existing and newly incoming items.
  • Ensures that procedures are strictly followed for a proper
    procurement (supplies and equipment) and commitment of services
    (consultancy and maintenance) to get the goods and services with fair
    price, good quality and on a timely basis;
  • Maintains and updates filing system for ail payment
    vouchers and the supporting documents as well as for documentation in the
    finance office;
  • Manages programme support staff, evaluations and
    appraisals and advises the programme manager on HR matters.
  • Offer support to partners and stakeholders to ensure timely
    and accurate accountability and reporting.
Qualifications, Skills &
Experience:
  • The applicant should possess a Bachelor’s Degree in
    Accounts, or any relevant qualifications in the field of finance.
  • At least three years’ experience in accounts,
    administration and logistics
  • Excellent command of English and Swahili will be an added
    advantage
  • Good computer knowledge, especially MS Excel and any
    accounting software.
  • Mature person, who is self-motivated and can work with
    little supervision
How to Apply:
ZOA Uganda
invites mature Christians with values of Love and Inclusiveness in
rehabilitation work with suitable qualifications to send their application
letters accompanied  with curriculum
vitae and, names and contacts of three referees of which one is your pastor or
priest, to: hr@zoa.ug in subject header job title.
NB:
Only short-listed candidates will be contacted.
Deadline: 16th January 2014

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