NGO Careers – Accountant/Office Administrator at Community Integrated Development Initiatives (CIDI)

Organisation: Community
Integrated Development Initiatives (CIDI)
Duty Station:  Rakai,
Uganda
About
CIDI: 
CIDI is a National NGO that
coordinates and implements several projects in Uganda. CIDI works at the
vanguard of rural development, marrying technical excellence, project
management, and uncompromising customer service to facilitate rural development
most complex problems. CIDI mainly deals in humanitarian support in the
thematic areas of water and sanitation, Policy and advocacy, sustainable
livelihood Agriculture, Health Promotion, human rights, peace and conflict
resolution and has branches across the country.
Key
Duties and Responsibilities:
1. As Accountant:
  • Developing and maintaining good
    financial discipline in financial management and accountability of the
    CIDI Rakai Branch operations.
  • Planning and producing budgets to
    the organization and advising CIDI management and on budget implications.
  • Making pay rolls and checking all
    payments before authorization for payments.
  • Ensure that all requisition
    procedures are followed and according to specified budget lines at all
    times.
  • Apply your computerized accounting
    knowledge to keep all project and organizational accounts and be able to
    retrieve reports any time they are demanded.
  • Ensure that all books of accounts
    are properly recorded and kept up to date and that all accountabilities
    and back up documents for expenditures of all monies are properly filed.
    All monies expended in all projects must be fully accounted.
  • Compiling and consolidating the
    financial reports of the projects and be responsible for Financial Audits.
  • Conduct periodic monitoring visits
    to the field and ensure value for money.
  • Ensure transparency and
    accountability in the use of program funds.
  • Keeping a register of all
    organizations assets in the branch.
  • Participate in ongoing fundraising
    activities of the organization through writing proposals or any other
    activities that you may from time to time be called upon to participate.
  • Conduct any other duties as may be
    assigned from time to time by CIDI authorized management for furtherance
    of organizational goals.
2. As Administrator:
  • Manage the provision and maintenance
    of CIDI Rakai offices, office equipment and stationary, cleaning,
    orderliness etc.
  • Ensuring that the vehicle and
    transport policy is complied with fully.
  • Managing support services, staffs
    e.g Administrative Assistant, security personnel and physical assets at
    CIDI Rakai field office.
  • Compiling and submitting periodic
    reports to the Team Leader and Senior Accountant at the Head office.
  • Enforcing economic use of resources;
    stationary, electricity, water and other office utilities.
  • Identify furniture and fixtures plus
    equipments in state of despair and report to the responsible officer.
  • Supervision of the support staff and
    other staffs as well to ensure that all offices are tidy and orderly.
  • Ensuring proper classification and
    management of records, periodicals, magazines, leaflets, annual reports,
    policy documents, research documents, proposal documents, training
    materials, CIDI publications, Newspapers etc.
  • Ensuring that all offices are closed
    and secured and powered equipments turned off after close of office.
  • Perform any other duties as required
    by the Team Leader.
Key Performance
Indicators:
  • Timeliness and accuracy of
    assignments.
  • Cleanliness of the reception area.
  • Quality of handling calls and
    visitors.
  • Positive working relation with all
    CIDI staffs /clients.
  • Arrival and departure time.
Qualifications, Skills
& Experience:
  • The applicant should possess a
    Degree in Bachelor of commerce or Business Administration with accounting
    option or equivalent qualification from reputable and credible
    University/institution.
  • A diploma in Accounting.
  • Additional qualification in ACCA/CPA
    or related field is an added advantage.
  • Good financial management &
    accounting skills.
  • At least four to five years
    experience in handling donor funds and office administration.
  • Excellent organizational skills and
    ability to determine priorities and meet multiple deadlines.
  • Good working knowledge of modern
    computer applications, computerized accounting software &
    emails/internet skills.
  • Highly professional and ethical
    behavior and conduct when dealing with official work.
  •  Computer knowledge and skills
    on word, excel, power point with good typing speed is a must coupled with
    documentation skills.
  •  Maintenance of confidentiality
    at all times.
  •  Knowledge of office management
    and supervision, including office practices, procedures and equipment.
  • Ability to plan, install, review,
    refine and maintain office systems and practices.
  •  Ability to assign, supervises,
    and reviews work of subordinates.
  • Willingness to work/ relocate to
    Rakai and to work long hours with minimum supervision and take on extra
    duties.
  • Good interpersonal relationship with
    all CIDI clients and staffs at all times.
How
to Apply:
All suitably qualified and
interested candidates should hand deliver or send their applications with
detailed updated CV together with copies of academic certificates recent
passport photograph with at least 3 referees with day-time telephone
number/email addresses to:
Human
Resource Manager
Community
Integrated Development Initiatives
P.O
Box 692 Kampala, Uganda
Plot
2809 Tankhill Road Muyenga
Tel:
0414 510358
NB:
Only shortlisted candidates will
be contacted.
Deadline: Friday 13th December
2013.

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