Finance Careers – Grants Officer at Infectious Diseases Institute (IDI)

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Job Title:  Grants Officer
Organisation: Infectious Diseases Institute (IDI)
Duty Station: Kampala, Uganda
Reports to: IDI-SDS Team Leader
About IDI:
IDI is an
independently governed institute within the College of Health Sciences at
Makerere University and has the mission “To strengthen health systems in
Africa, with a strong emphasis on infectious diseases, through research and
capacity development.” IDI has operations across Uganda as well as in a number
of other African countries and has a staffing of over 1,000 managing multiple
projects in research, clinical services, public health and training. IDI has
five operational areas through which it works its mission: Prevention, Care and
Treatment, Training, Research and Laboratory Services (provided through a
partnership with Makerere University John Hopkins University Core Lab) and an
Outreach Programme.

Job Summary: The Grants Officer will
offer support to the IDI Grants management unit specifically to the SDS program
whilst giving support and technical assistance to 35 districts in the areas of
grants management, monitoring and evaluation (M&E) and management
information systems (MIS). The consultant will spend some time at IDI as well
as in districts but will be readily available to support through phone and/or
e-mail.


Key Duties and Responsibilities:
1. Program Performance Monitoring and
Reporting:
  • Monitor progress of assigned project towards
    achievement of project goals and objectives
  • Clearly communicate with and report to internal
    and external project stakeholders including project manager and funder
2. Finance Support and Reporting:
  • Establish and communicate financial management
    guidelines for specific grants
  • Enforce relevant IDI and/or funder –specific
    policies and procedures
  • Monitor project budgets
  • Determine financial reporting needs and
    coordinate the reporting process with the finance department
  • Prepare timely financial reports to meet
    specific funders’ requirements
  • Periodically communicate relevant information
    to key internal and external stakeholders
3. Compliance Assurance:
  • Maintain, file and make available compliance
    requirements for grants for stakeholders’ use
  • Ensure that all aspects of project planning and
    execution comply with the applicable regulations and with the best
    practices
  • Support review of funding and sub-award
    agreements and other documentation to ensure that IDI and sub-grantees
    comply with funder and program requirements.
Qualifications,
Skills and Experience:
  • The
    applicant should degree in a relevant field including finance, accounting
    / audit, management or general business administration
  • Additionally,
    he/ she should hold a masters’ degree or professional qualification is an
    added advantage.
  • At
    least three years’ experience with proven ability to interact effectively
    with colleagues of various backgrounds.
  • Excellent
    organizational skills including the ability to manage multiple projects
    simultaneously
  • Exceptional
    communication skills particularly in written and oral English
  • Advanced
    analytical, evaluative and critical thinking skills
  • Budget
    preparation and fiscal management skills
  • Proficiency
    in computer systems i.e. Microsoft applications particularly MS Excel,
    desktop publishing 
  • Experience
    in grants management (particularly related to health) and donor relations
    preferred but not required
  • Good
    understanding with Microsoft Navision software is preferred

Compensation Package: The
compensation package will be commensurate with training and experience of the
job holder.
How to Apply:
All suitably
qualified and interested persons who wish to apply should email as well as post
or deliver an application letter (clearly labeled – Application for Grants
Officer) with a detailed CV, naming at least two professional referees, to:

The Manager, Human Resources
Infectious Diseases Institute
P. O. Box 22418, Kampala. Uganda .
E-mail: hr@idi.co.ug

Deadline: Friday 6th December
2013.

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