4 Administrative Assistant Job Careers at Uganda Christian University (UCU)

  Administration Jobs in Uganda, Business Administration Jobs in Uganda, Uncategorized

Organisation: Uganda
Christian University (UCU)
Duty
Station:  Mukono, Uganda
Reports to:   
Faculty Dean
About UCU: 
Uganda
Christian University was founded when the historic Bishop Tucker Theological
College was promoted as a university in 1997. Bishop Tucker Theological College
trained clergy and educators during its 84-year history from 1913-1997. The
local chief, Hamu Mukasa, granted land for the college to operate in Mukono.
International partnerships were part of the College’s missionary history. The
Church Mission Society teamed with Ugandan leaders and others to assure the
College had the necessary intellectual and other capital. By the late 1990s,
the Church of Uganda sought to have a broader impact on society through the
higher education – not only of clergy but of other professionals as well. Uganda
Christian University was established in 1997.
In
2004, the Government of Uganda granted a charter to Uganda Christian University
– the highest level of national accreditation. UCU was the first private
University to receive such a charter from the Government.
Job Summary: The
Administrative Assistant will manage the day to-day running of the Faculty
Office.
Key Duties and
Responsibilities:
  • Update lecturers on any necessary information
    that concerns them e.g. internal communications from the Dean and
    University Administration.
  • To ensure that time table is working well, link
    Lecturers to students in cases of any need, update the Dean and the
    Lecturers on issues as they arise, and maintain general cleanliness and
    organisation of the Faculty offices.
  • Requisition and account for funds for
    workshops, seminars and other related activities.
  • Receive communications from other Departments
    and Faculties for the Dean to respond to and give feedback accordingly.
  • Requisition for equipment, furniture and other
    supplies for the faculty and ensure their maintenance. 
  • Organize and attend meetings when necessary.
  • Attend to students’ academic and other issues
    as they arise, and refer to the Dean where necessary.
  • Attend to parents and guardians on issues
    regarding their children’s academic and social affairs.
  • Handle students’ course work and examination
    results.
  • Follow up on students and Lecturers to meet
    deadlines.
  • Act as link between students and Dean/Lecturers
    and vice versa where necessary.
  • Disseminate evaluation forms, for evaluating
    Lectures to students, receive them back, and compile them for the Dean.
  • Promote rapport between Faculty administration
    and Lecturers/Tutors, and students for the smooth running of the Faculty.
  • Make testimonials and recommendations for
    students for the Dean to sign whenever required.
  • Participate in making the work plan and budget
    for the faculty.
  • Perform any other job roles as assigned by
    superiors
Qualifications, Skills
and Experience:
  • The applicant should hold a Bachelor’s degree
    from a recognised accredited institution of higher learning.
  • A minimum of two years’ working experience in a
    busy office environment.
  • Possess good computer skills (Word, Excel,
    Access, PowerPoint and internet).
  • Experience in taking minutes
  • Must have good interpersonal skills especially
    when dealing with students, staff and visitors.
  • Must be a person of high integrity with an
    excellent working ethic.
  • Must be able to work under pressure to meet
    deadlines and be available to work after normal working hours.  
  • Be a committed Christian.
How to Apply:
All
qualified candidates should send two (2) copies of an application letter
clearly demonstrating suitability together with updated Curriculum Vitae and
three references.
Please
remember to attach two (2) copies of academic and professional certificates and
transcripts
To:
The
Director of Human Resource & Administration
Uganda
Christian University
Pilkington
Building
Po
Box 4, Mukono, Uganda
Deadline: Friday, 20th December
2013 by 5:00p.m.

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