Government Jobs – Senior Procurement Officer at Ministry of Finance, Planning and Economic Development

Organisation: Ministry of Finance, Planning and
Economic Development (MoFPED)
Project: The Second Financial Management
and Accountability Program (FINMAP II)
Reports to:  Programme Head of Procurement
Duty Station: Kampala, Uganda
About FINMAP
II
:
The Government of Uganda has received funding from
Development Partners to support implementation of the Second Financial
Management and Accountability Programme (FINMAP II). The overall objective of
FINMAP II is to strengthen Public Financial Management Systems at Central and
Local Government levels in a bid to ensure efficient, effective and accountable
use of public resources as a basis for poverty eradication and improvement of
service delivery.
FINMAP is wide programme designed as the prime
framework for Government public financial management reform efforts. It
comprises interventions both at central and local governments and involves a
number of components and a multiplicity of stakeholders including Developments
Partners. A high level Public Expenditure Management Committee (PEMCOM) is in
place to provide policy guidance for PFM reforms.
It is funded through a multi-development partner
Basket Fund, the World Bank funded Local Government Management and Services
Project (LGMSD) and Government of Uganda. The current phase is planned to be
concluded by 30 June 2014, except that the World Bank funded component is due
to end by 31 December 2014.
Job Summary: The Senior Procurement Officer will provide technical support to
the Head of Procurement in the execution all procurement activities of the
Programme to ensure service delivery and value for money.
Key Duties and
Responsibilities:
  • Prepare Component level
    procurement plans together with the user departments/components;
  • Provide guidance to the
    user departments in preparation of specifications and statement of
    requirement for goods and works; and terms of reference for goods and
    services to be procured;
  • Analyze procurement
    requisitions received to verify compliance with the procurement
    procedures;
  • Prepare solicitation
    documents, evaluation reports and contracts required through the
    procurement process using established World Bank/IDA and Government of
    Uganda (GoU) formats and guidelines;
  • Participate in evaluation
    processes for various procurements of goods, services and works;
  • Supervise the preparation
    of monthly reports on the status of ongoing procurements;
  • Supervise the preparation
    of all required documentation during the entire procurement and
    contracting process using established formats and ensure their safe
    custody;
  • Follow-up on procurement
    clearances on the Government of Uganda side including approvals through
    the Contracts Committee, the Ministry of Justice, and PPDA as may be
    required of the process;
  • Manage implementation of
    Framework Contracts and Service Level Agreements in place;
  • Follow up evaluation of
    contract performance by Suppliers and Consultants;
  • Supervise the day to day
    operations, record keeping and document management system in the
    procurement section;
  • Perform any other duties
    assigned by management from time to time.
Key Performance
Indicators:
  • Draft bidding documents
  • Evaluation reports.
  • Draft briefs for
    Contracts Committee
  • Supervision of procurement
    Officers
  • Procurement Plans
  • Contract Register
  • Updated contract
    management plans
  • Status reports on
    procurement activities
Qualifications,
Skills and Experience:
  • The applicant should hold
    a Bachelors Honors University degree in Business in Business
    Administration, Commerce, Engineering, Law, Procurement or related field
    from a recognised institution.
  • A post graduate
    qualification in a procurement related field will be an added advantage;
    so is professional certification in procurement.
  • At least four years
    working experience in the procurement function, of which two years should
    have been with GoU/Donor Funded projects.
  • Demonstrable practical
    knowledge and understanding of procurement under the Government of Uganda
    procurement law.
  • Computer knowledge in the
    use of Microsoft Office Applications (MS Excel, Word, PowerPoint and
    Project).
  • Knowledge and use of any
    computerised financial management application software;
  • Excellent communication
    skills.
  • Good interpersonal skills
    and ability to relate well with a multiplicity of stakeholders.
  • Mentoring/Supervisory
    skills will be an added advantage, so will be proficient in using the
    Government of Uganda Integrated Financial Management System (IFMS).
  • Contract Arrangements
How to Apply:
All suitably qualified applicants should send their
applications addressed to the address below. Envelopes should have clear
indication of the job applied for.
The Programme Coordinator,
The Second Financial Management and Accountability
Programme (FINMAP II),
Ministry of Finance, Planning & Economic
Development,
Finance Building; 3rd Floor, Room 3.4,
Plot 2/12 Apollo Kaggwa Road
P.O. Box 8147,
 Kampala,
Uganda.             
Tel: 256-41-4707900, Fax: 256-41-4250005
Deadline: 29th
November 2013 by 17:00 Hours

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