USAID ASSIST Project Jobs – Human Resources Officer at University Research Co., LLC

Organisation: University Research Co., LLC 
Project: The USAID Applying
Science to Strengthen and Improve Systems (ASSIST)
Duty Station:  Kampala, Uganda
Reports to: Director Operations
About USAID ASSIST: 
The
USAID Applying Science to Strengthen and Improve Systems (ASSIST) Project is a
five-year cooperative agreement awarded to University Research Co., LLC and is
dedicated to improving health, population and nutrition services through
technical support to service delivery institutions, country Ministries of
Health, USAID country missions, and cooperating agencies.
Job Summary: The Human Resources
Officer provides overall HR support to the ASSIST Project. S/he ensures that
the technical teams have accurate and timely HR information necessary to make
relevant staffing decisions. S/he supports the project in recruitment and
placement, orientation, performance and probationary appraisal of ASSIST staff
and supports the creation of a healthy working environment through, open
management policies, information sharing and organization of ASSIST staff
functions.
Key Duties &
Responsibilities:
  • Ensures appropriate and immediate handling of
    project staff enquiries and requests for assistance
  • Clarifies to staff issues pertaining to HR in
    the Employee Handbook in collaboration with the Director Operations.
  • Coordinate recruitment process by advertising
    vacancies, collecting CV’s screening candidates and setting up interviews
    for selected applicants.
  • Establish and maintain the project/personnel
    paper and electronic files.
  • Keep files in an organized, orderly manner so
    that records can be referred to and deciphered clearly in the event of an
    audit or need for historical information.
  • Verify completion stall hiring paper work
    including requisition, interview evaluations, reference checks, offer
    form, offer letter and employee action form.
  • Prepare employment contracts with detailed
    scope of work for all project hires.
  • Conducts induction and on-site orientation
    programs for all new project staff and ensure that the Human Resource
    Polices and the employee benefit package are well understood by all staff,
    providing guidance as necessary.
  • Administers the staff leave roster, notes
    absenteeism and coordinates timesheets and payroll matters.
  • Handles minor disciplinary matters at the
    Project
  • Analyses and gleans HR needs from the work
    plans presented at the beginning of the project year and coordinates them
    with the Director of operations
  • Assists staff in understanding and completing
    the performance appraisals process in a timely manner
  • Guides supervisors in keeping the performance
    appraisal process as an ongoing process
  • Ensures that all new staff have set objectives
    for the probation period, supervisors are reminded of confirmation due
    dates and decisions to confirm or not are made in time
  • Ensures that HR best practices are adhered to
    at the project by all project staff through counseling, guidance and
    coaching
  • Keeps all project staff information confidential
    and communicates only what needs to be shared when need arises.
  • Identifies and follows up HR issues that arise
    during staff and management meetings
  • Plays an active role in creating a safe and
    healthy work environment through organizing project retreats, get together
    functions, stress relief activities, celebrating staff birth days,
    additions to staff family members, hospital visitation, bereavement
    support. etc.
  • Ensures that all documentation in relation to
    the engagement of Short Term Technical Assistance in liaison with the
    different technical area heads are completed in time and information
    necessary for the payment is made available to finance.
  • Ensure adherence to local labor laws and
    practices and support staff enrollment in local benefit plans as
    appropriate.
  • Assists in the timely recruitment of
    consultants and staff at the Project upon receipt of request
  • Responsible for preparing contractual
    documentation for consultants in a timely manner.
  • Review all proposed consultant agreements for completeness
    and to ensure compliance with tax requirements before the agreements are
    issued to prospective consultants.
  • Ensure that all consultant files include
    bio-data sheets and appropriate supporting documents including
    verification of salary/earnings claim and references.
Qualifications, Skills &
Experience:
  • The candidate should possess a Bachelor’s
    Degree in Human Resources Management, Social Sciences, Business
    Administration or a related field
  • An additional post Graduate degree in Human
    Resources Management and/or training in records management is an added
    advantage.
  • At least three years’ relevant work experience
    gained through serving in a similar position with an NGO or busy
    multinational company.
  • Excellent planning, organizing, communication and
    Interpersonal skills.
  • Knowledge of Uganda Labour laws, ability to
    work in a multicultural environment, pay attention to detail and maintain
    confidentiality is a must.
  • A good understanding of USAID rules and
    regulations is desirable
How to Apply:
All suitably
qualified applicants should submit their application letter, curriculum vitae,
copies of academic credentials and contact information for 3 professional
references & indicate the position they are applying for in the subject
line addressed to: The Human Resources Officer USAID ASSIST Project University
Research Co.LLC Plot 40 Ntinda II Road, P. O. Box 28745, Kampala, Uganda
E-mail: assistugandarecruitment@urc-chs.com
(Attachment should not exceed 3MB). Web: www.urc-chs.com
NB: While we thank all
applicants for showing interest, only short listed candidates will be contacted
for interviews. Please indicate the position in the subject of your
application.
Deadline: Friday, 29th
October, 2013 by 13:00 Hours

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