The Ugandan Jobline

• Proactively
  establish, document, maintain and update comprehensive administrative
  systems in line with Uganda’s laws and Alert’s international policies and
  procedures
• Update
  and maintain Alert Uganda ‘Staff Handbook’ setting out relevant policies
  and procedures
• Ensure
  efficient vehicle management and safety, systematically overseeing all
  aspects of maintenance, fuel usage and driver responsibilities
• Liaise
  with the London IT support team and act as focal point on IT and communications
  in Uganda
• Oversee
  any office move or expansion to open offices in different parts of Uganda
• Lead
  the development, monitoring and regular updating of Alert Uganda’s
  security plan
• Proactively
  monitor the security situation around Uganda and keep colleagues
  up-to-date
• Oversee
  effectiveness and timely renewal of office insurance policies – including
  liaison with Alert’s Facilities Team in London
• Oversee
  timely renewal of Alert NGO board certification and ex-pat staff work
  permits, further monitoring government regulations that are relevant to
  INGO work

• Lead
  proposed revision of comprehensive HR systems in line with Uganda’s laws
  and
• Alert’s
  international policies and procedures, including through peer consultation
  and discussion with Alert’s lawyer
• Lead
  staff training on Alert Uganda HR systems, ensuring all aspects are well
  understood and observed
• Oversee
  all aspects of HR management, ensuring compliance with Alert Uganda’s HR
  policies, systems and procedures
• Develop
  proposals for proper use of staff contingency fund
• Support
  managers in building staff capacity, team spirit and confidence in all
  areas
• Proactively
  look out for initiatives that will improve and develop the HR function in
  the Uganda office.
• Liaise
  closely with Alert’s HR Team in London on any issues arising and as
  required.

• Oversee
  the office finance function through proactive support to the Senior
  Finance Officer
• Ensure
  comprehensive finance systems in line with Uganda’s laws and Alert’s
  international policies and procedures are in place and regularly updated,
  taking a lead in anticipating and proposing changes required to the Alert
  Uganda Finance Manual
• Assume
  overall responsibility for financial reporting, ensuring compliance with
  any legislative and donor requirements including improving staff capacity.
  
• Ensure
  office accounts are maintained in accordance with Alert’s finance systems
  and donor requirements [including uploading to the Alert Finance system
  and running reports from there]
• Monitor
  bank accounts (including reconciliations)
• Ensure
  Alert’s tax payments and other statutory obligations such as NSSF are
  administered in accordance with Ugandan law
• Ensure
  monthly and quarterly financial reports as well as expenditure forecasts
  are produced in timely fashion
• Ensure
  that all expenses are authorized, with correct segregation of duties, and
  efficiently processed
• Support
  NGO partners in the development of sound finance systems and the management
  of funds, as required
• Support
  the Country Manager by developing new project budgets as required
• Initiate
  and manage the External Audit processes of Donor funded projects
• Liaise
  closely with the Africa, Programme Finance and Operations Manager, Africa
  Programme Support Officer – Finance, and Alert’s Finance Team in London,
  ensuring streamlined finance management between Uganda and London, and
  providing required information in required formats.

• The
  applicant should be a University Graduate
• Possess
  qualification in Management i.e ACA/ACCA/CIMA (part qualified)
• At
  least eight years’ experience in administration, HR and finance for an
  international NGO project/office including management of vehicles and
  other assets
• Management
  of security
• Accounting
  for funds from international funders
• Supervision
  and monitoring of logistics personnel/driver/guards, etc.
• Excellent
  understanding of Ugandan legal and labour law requirements for INGO
  management
• Good
  interpersonal skills and relations, particularly working with a team of
  diverse people of varying cultural, ideological, political backgrounds.
• Excellent
  level of verbal and written communication in English
• Excellent
  computer literacy and knowledge of Microsoft Office applications – Word,
  Excel, Power point, internet, etc.
• IT
  networking and maintenance
• Good
  knowledge of accountancy packages
• Experience
  of using Sun Systems
• Team
  player
• Ability
  to meet deadlines

• Hands-on
  leadership and demonstrated initiative
• Exhibit
  efficiency

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