The Ugandan Jobline

• Manages the
  diary of the COP and handles all administrative support required by the
  office. Sets up and maintains COP’s filing system.
• Assist the COP
  in ensuring that project staff have access to all relevant information,
  ensures that the COP receives all pertinent information regarding project
  activities and/ or operations at all levels.
• Makes all travel
  arrangements for COP, and ensures that all logistics and briefing
  materials that may be required are in timely prepared. 
• Coordinates the
  production of reports, charts, presentations, success stories, and all
  other project communications made by the office of the CoP.
• Schedules
  meetings and conferences organized by the COP’s office; takes meeting
  minutes, prepares and distributes the minutes in a timely manner. 
• Identifies
  action items and ensures follow-up on action items through their
  completion.

• Support the
  recruitment and placement process for MSH staff by participating in short
  listing, making all necessary arrangements for interview and where
  necessary participate in the interview process.
• Responsible for
  recruitment documentation e.g. bio data forms, reference reports,
  antiterrorist for MSH applicants.
• Ensure that all
  new TRACKTB employees have identity/health insurance cards, filled out the
  relevant enrollment forms, coordinate with Administrators over office
  /email setup and arrange for orientations.
• To assist with
  the administrative roles of the TRACK TB staff end of probation and annual
  appraisal process including follow-up to ensure that all staff have
  submitted forms.
• Support the development
  and maintenance of  MSH HR Information Databases and records
  including leave records, performance management, personnel files
• Participate in
  activities aimed at creating a safe and healthy work environment ie MSH
  get together, stress relief activities, celebrating  staff birth
  days, additions to staff family members, hospital visitation, bereavement
  support.

• The applicant
  should possess a Bachelor’s degree in social sciences, human resource
  management, business administration or other relevant training
• At least three years
  relevant working experience
• Demonstrated
  ability to communicate clearly and concisely in written and spoken
  English.
• Excellent
  interpersonal skills and ability to work successfully in a team
  environment.
• Self driven
  personality who requires minimum supervision
• Excellent
  organizational and prioritization skills, and attention to detail.
• Ability to
  maintain confidentiality 

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