Administration Manager at PostBank

Organization: PostBank
Uganda Ltd
Reports to: GM Finance & Administration
Duty Station: Kampala, Uganda
About PostBank:
PostBank Uganda Ltd is a
government owned bank regulated by Bank of Uganda under the Financial
Institutions Act, 2004. The bank focuses on the mass market with operations
spread across the country.
Job Summary: The
Administration Manager is responsible for administrative leadership of the
function including managing facilities and administrative support. As the
Administrative Manager you may perform delegated supervisory functions and
authorizations for the bank.



Key Duties and Responsibilities:
  • Develop
    and implement the Administrative function’s policies and procedures and
    formulate the function’s operating manual. Ensures compliance with Bank
    policies and procedures and identify areas for improvement and implements
    changes.
  • Liaising
    with the Delivery Channel Manager from operations to ensure that branch
    administration requirements are processed and also provide administrative
    support as needed for the other departments.
  • Review
    of all necessary quotations, purchase requisitions, orders and
    justification memorandums prior to submission to Finance department;
  • Ensure
    accuracy in checking of creditor invoices, timely payment of suppliers and
    managing feedback from suppliers.
  • Effective
    administration of records and record keeping of suppliers documentations.
  • Successful
    co-ordination of store functions including periodic inventory counts.
  • Coordinate
    the preparation and implementation of the administration budget.
  • Facilities
    establishment and management including layout issues.
    Fleet Management and scheduling of daily transport requirements.
  • Management
    of vendors and Landlords agreements and/Contracts.
    Responsible for the Bank’s security issues and general scheduling of
    security activities.
  • Ensure
    accurate and timely submission of month end reports.
  • Supervision
    of the administration staff as well as appraising their performance
  • Coach
    and educate all employees on administrative policies and procedures.
  • Perform
    any other duties as required.
Qualifications, Skills and Experience:
  • The
    applicant should possess a Degree in Business Administration or equivalent
    an MBA (Finance/Accounting) will be an added advantage, together with
    three to five years experience in office management, procurement,
    administration,
  • Experience
    managing shared service section or payments processes and delivery channel
    management in a large reputable organization.
  • Knowledge
    of general office practices and administrative procedures and/or the
    ability to comprehend them;
  • Relevant
    software skills;
  • Resourceful
    through use of technology, research skills and collegial relationships to
    resolve problems and initiative enhancements.
  • Respond
    to enquiries independently and follow up on requests in an efficient
    manner;
  • With
    minimal supervision, manage high volume of workflow efficiently;
  • Possess
    budget monitoring and general ledger skills
How to Apply: 
All interested candidates
should send a curriculum vitae, certified copies of academic documents,
applicants address , email and day time telephone contacts , Postal/email
address and daytime telephone contact of three referees of good standing in
society to;
Head of Human Resource
Post Bank Uganda Ltd
Plot 4/6 Nkrumah Road,
P.O. Box 7189 Kampala, Uganda
Deadline: 14th October, 2013

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