The Ugandan Jobline

• Assist MC management in Kitgum Office in
  facilitating the smooth flowing of routine, administrative work of the
  Mercy Corps office and program support operations;
• Must have a clear understanding on all MC
  policies and program needs; must be able to help facilitate trainings to
  all support staff to ensure the smooth, uninterrupted implementation of
  all MC programs;
• Assist management in facilitating the
  adherence to Mercy Corps administrative, IT, HR and logistics procedures
  and staff policies by support staff. Provide training and guidance to
  support staff, as needed;
• Responsible for the smooth running of the
  following office functions: Reception of visitors, photocopies and mail
  services, telephones.
• Prepare duty roster for the cleaners; day
  to day supervision of property management including cleaners and office
  maintenance. Ensure the office and compound are clean and maintained at a
  routine schedule;
• Responsible for maintaining supply of all
  admin documents and making them available for all MC Kitgum staff; Assist
  Administrative Officer in maintaining a central filing system. 
• Responsible for maintaining all
  administrative notice boards – keeping them updated, clean and neat in
  appearance;
• Responsible for maintaining contact sheet
  for MC Kitgum – ensuring all contact details are updated and distributed
  to MC staff and other MC Offices.
• Assist Administrative Officer  maintaining
  office supply records and ensuring  that stock records are
  properly maintained and updated;
• Assist in the collection of monthly
  timesheets and processing of payroll along with Finance and Admin
  Officers;
• Assist Administrative Officer in
  processing payments for all service contractors;
• File Mercy Corps documents as required.
• Conduct himself/herself both
  professionally and personally in such a manner as to bring credit to Mercy
  Corps not to jeopardize its humanitarian mission

• The applicant should possess at least two
  years experience in office administration; computer skills are required, must
  be an independent thinker and have strong organizational skills;
• A Diploma in preferably Human Resource,
  Social Work, Public Administration, Education, or other related field
• A minimum of 2 years experience in a
  similar position preferably with Humanitarian Organization.
• Demonstrated excellence in human resource
  management, particularly in a multi-cultural environment, including staff
  training, motivation, and discipline
• Good writing and communications skills.
• Good negotiation, representation, skills
  and the ability to work comfortably with an ethnically diverse staff.
• Demonstrated attention to detail, ability
  to follow procedures, meet deadlines and work independently and
  cooperatively with team members.
• Strong ability to innovatively solve
  problems.

Related Jobs