NGO Jobs – Procurement & Logistics Manager at Marie Stopes Uganda (MSU)

Job
Title:              
Procurement & Logistics Manager
Organization:      Marie Stopes Uganda (MSU)
Duty Station:       
Kampala, Uganda
Reports to:       
Country Director
About MSU:
Marie Stopes
Uganda (MSU) is a marketing-focused, results-oriented social business that uses
modern management and marketing techniques to provide family planning and
reproductive healthcare across every district of Uganda. We aim to contribute
15 points to Uganda’s contraceptive prevalence rate by 2015, saving and
improving many thousands of Ugandan lives. For over 15 years, Marie Stopes
Uganda (MSU) has prided itself on providing a wide range of high quality,
affordable and client-centred services to men, women and young people. Our 340
team members work in every district of Uganda and provide approximately 35% of
all modern contraception, the majority of which is delivered in hard to reach
and remote areas. In 2012, MSU generated over 1.1 million Couple Years of
Protection and provided quality services to over 350,000 Ugandans.
Key Duties and Responsibilities:
  • Coordinate
    with various directorate and department heads to carry out the procurement
    of equipment and services required by the MSU programme, including
    monitoring the timely issue of purchase orders, receipt of the goods
  • Assist
    MSU service facilities with planning and monitoring of their stock
  • Monitor
    stock usage and lead times of all commodities, pharmaceutical and
    equipments bought for the MSU programme
  • Maintain
    good connections with suppliers in Uganda and the East Africa and to
    develop new supplier links within the sector, and maintain mutually
    beneficial long-term partnerships with suppliers to foster feedback and
    continuous improvement.
  • Develop
    and maintain a database of preferred suppliers
  • Understand,
    track, and forecast the key cost drivers and market factors for assigned
    commodities.
  • Prepare
    and compare quotations, tenders and request for information from suppliers
    and make decisions on favourable supply for MSU in terms of cost and
    streamlining of the procurement function
  • Ensure
    MSU’s stock is stored, controlled and dispatched efficiently and
    oversee/feed into the warehouse stock storage and stock control policies
    following MSI best practice procedures (i.e. FIFO, min/max, stock
    consumption, lead times)
  • Work
    with the Operations Team to ensure close integration of logistics planning
    of centre operations and procurement at project level
  • Negotiate
    outsourcing of areas of the supply chain such as warehousing, distribution
    and customs clearance to ensure cost effectiveness and efficiency as
    required.
  • Liaise
    with MSU Procurement and Logistics Department in London to ensure that MSI
    procurement procedures are followed
  • Coordinate
    with MSI Procurement and Logistics Department in London to ensure that all
    equipment and pharmaceutical products ordered internationally, or the
    through the MSI Support Office in London, are ordered in a timely manner
    and cleared through customs quickly and cost effectively
  • Offer
    technical support the (warehouse management, finance team, purchase ledger)
    on other projects as and when required.
  • Represent
    MSU as appropriate in relevant coalitions and umbrella groups which relate
    to the procurement of commodities, including those relating to commodity
    security.  This will include maintaining good relations with
    Government and National Medical Stores, and supporting national advocacy
    efforts related to commodity supply and security.
  • Implement
    the security policy across the program, and report regularly on the status
    of security within the country
  • Manage
    the organisation’s fleet, and implement any policies that relate to the
    same for optimum utilisation of the fleet
  • Integrate
    and manage the procurement and Logistics team for maximum performance.
Qualifications, Skills and Experience:
  • The
    candidate should possess qualifications in Supply Chain Management or
    aspects of Supply Chain Management
  • Experience
    in a procurement setting (NGO /or commercial)
  • Demonstrable
    experience of a range of procurement activities, including but not limited
    to: national and international procurement; warehouse management; pharmacy
    management.
  • Demonstrable
    skills in Microsoft Office computer programmes, particularly Word and
    Excel
  • Knowledge
    of institutional donors in the sector and related compliance regulations
    (e.g., DFID, EC, USAID, UNFPA)
  • Pharmacological
    experience: knowledge of drugs and pharmacy management
  • Have
    established contacts within the procurement supplier and NGO network in
    Uganda
How to Apply:
All interested
candidates should send their applications with updated CVs and cover letters by
email to jobs.applications@mariestopes.or.ug / jobs@mariestopes.or.ug or post to
the Senior Manager, People and Development, Plot 1020, Kisugu-Muyenga, P.O Box
10431, Kampala-Uganda quoting the position title
Deadline: Friday 4th October, 2013
by 6pm

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